Worklenz

Worklenz is an open-source agency management platform for projects, time tracking, profitability monitoring, and client updates. Teams can work in board, list, timeline, or calendar views, with custom statuses, priorities, labels, subtasks, and dependencies. Time and finance tools include one-click or manual tracking, invoicing, project budgets, burn-rate monitoring, and estimated-versus-actual cost comparisons. Resource views show team capacity and workloads, while a scheduler supports planning assignments ahead. A client portal lets clients see project status, tasks, and milestones without exposing internal discussions or other clients’ data. The mobile apps support project and team management, time tracking, notifications, and real-time sync with the web app, but omit several advanced desktop features. Worklenz is available on web, iOS, Android, and as self-hosted software using Docker. Its cloud Free plan allows unlimited users and up to three active projects. Paid options include Pro Small Teams at $9.99 per month for up to five users and Business Small Teams at $14.99 per month for up to five users. A 14-day trial is available; integrations are available on Business, Enterprise, or Self-Hosted plans.

Worklenz brings project management, time and finance tracking, resource planning, and client access into one platform. Compare plan limits and integration availability, and consider the mobile feature gaps if your team relies on advanced reporting or workload tools.

Worklenz suits agencies and teams that need project tracking, time and budget tools, resource planning, and a client portal. Organizations can also choose self-hosting, while mobile users should account for features available only on desktop.

Overview

Worklenz is an open-source project and agency management platform that combines project planning with time, cost, resource, and client management. It is best suited to agencies and teams that need to track project profitability and share progress with clients. Its broad toolkit is compelling, though plan limits and gaps in the mobile apps deserve a close look.

Key features

Projects can be organized in Kanban, list, timeline, or calendar views, with custom statuses, priorities, labels, subtasks, and dependencies. That range gives teams room to follow different workflows without losing task-level structure.

Time can be recorded with one click or entered manually. Invoicing, project budgets, burn-rate monitoring, and estimated-versus-actual cost comparisons make Worklenz more relevant to client-service teams watching margins than a task board alone.

Managers can review team capacity and workloads, then schedule assignments in advance. The client portal shares project status, tasks, and milestones while keeping internal discussions and other clients’ data private—a practical boundary for agencies managing multiple accounts.

Worklenz’s iOS and Android apps cover project and team management, time tracking, notifications, and real-time sync. They omit advanced reporting, workload management, project templates, and detailed finance configurations found on desktop, so teams dependent on those tools will need the web app.

The open-source AGPL-3.0 product can be self-hosted on an organization’s infrastructure with Docker. Worklenz says its cloud production data receives regular automated backups and that it supports HTTPS/TLS, hashes passwords, and restricts production system access. CeyDigital’s ISO 9001:2015 certification is for quality management, not information security.

Integrations include Slack, Microsoft Teams, GitHub, Google Drive, Google Calendar, and Microsoft Calendar, but access is limited to Business, Enterprise, or Self-Hosted plans. Slack notifications, project-to-channel links, and slash-command task creation require Business. GitHub is marked “Coming Soon,” so it is not currently usable.

Pricing

Worklenz offers cloud and self-hosted plans. The stated entry price is $9.99/user/mo, and a 14-day trial is offered. Plan terms vary, so compare billing and seat limits before choosing.

The free cloud plan’s unlimited users do not mean unlimited scale: it allows only three active projects. Pro Small Teams adds unlimited projects and basic reporting, but remains capped at five users. Pro and Business raise the included seats to 15 and 25 respectively, with extra seats priced at $5.99 per user per month and hard maximums of 50 and 100. Free users get community support; Pro includes priority support, Business Small Teams gets dedicated support, and Enterprise includes dedicated account management and onboarding support.

Platforms

Worklenz runs on the web, iOS, Android, and self-hosted infrastructure. Mobile coverage is useful for routine project updates and time tracking, but the desktop-only omissions matter for managers who rely on reports, workload planning, templates, or detailed finance settings.

Who it's for

Worklenz is a strong candidate for agencies and project teams that need one place to coordinate delivery, record time, monitor costs, plan capacity, and keep clients updated. It is less suitable for teams that require GitHub integration now, need advanced mobile management, or cannot work within the cloud plan’s seat and project caps.

Pros and cons

• Pro: Time tracking, budgets, burn rates, invoicing, and cost comparisons support project profitability oversight.
• Pro: Client access exposes project progress without revealing internal discussions or other clients’ information.
• Pro: Self-hosting is available under an AGPL-3.0 license, including a free community option with unlimited users.
• Con: The free cloud tier allows only three active projects, limiting its usefulness for busy teams.
• Con: Mobile apps omit reporting, workload management, templates, and detailed finance configuration.
• Con: Integrations require higher tiers or self-hosting, and GitHub remains unavailable.

Alternatives

For a different project-management option, browse Project Management Software.

• AceProject is a freemium option with a free plan for up to three users, three projects, and 1 GB of storage; consider it if those caps suit your team.
• Asana has a free Personal plan for one or two people, capped at two users and 100 MB per file; it fits personal projects with those modest needs.
• Binfire offers a free plan with unlimited projects, boards, tasks, and milestones, plus 2 GB storage and three users; choose it if those free-tier limits match your priorities.
• ClickUp has a free plan with unlimited tasks and free-plan members, 60 MB storage, and one form; it may suit teams prioritizing those allowances.
• Feng Office is another freemium project-management option.
• Milestone Planner is another freemium option with a Professional Edition at $8.80 a month for a single user.
• monday.com has a free plan capped at two seats, three boards, three Docs, 200 items, and 500 MB storage; it suits very small teams whose work fits those limits.
• Nifty offers a free plan with unlimited members, 100 MB storage, and two active projects; consider it if unlimited membership matters more than project count.

Verdict

Choose Worklenz if you run an agency or project team that needs client access alongside time, cost, and resource planning, and can match its cloud or self-hosted plan to your team size. Its main advantage is bringing delivery and profitability workflows together; look elsewhere if your work depends on GitHub integration or advanced mobile reporting and workload tools.