AceProject

AceProject is a web-based app for managing tasks, timesheets, documents, and expenses, with iOS and Android apps. Project tools include tracking, interactive Gantt charts, task dependencies, templates, and recurring tasks. Teams can upload and share project or task documents, track versions, and lock documents against edits or deletion. Expenses can be assigned to projects and tasks, supported with attachments, and submitted for approval. Users can build filtered reports and export project, task, timesheet, and document data to CSV or Excel. The app also includes time tracking, guest access, and an API for retrieving and managing account data. AceProject says it does not directly sync with third-party applications; API and import/export tools are available for developing interfaces. The free Basic plan allows 3 users, 3 projects, and 1 GB of storage. Paid plans include Standard at $24 a month, Advanced at $49 a month, and Silver at $99 a month. Gold lists unlimited users and projects and 100+ GB of storage, with no price listed.

AceProject covers project tasks, time, documents, expenses, and reporting, with a small free tier and several priced plans. Teams that need direct third-party syncing should note that the maker instead offers API and import/export tools.

AceProject suits organizations and teams that need online project tracking, collaboration, time tracking, document handling, and expense management. Its free plan may fit a small team of up to three users.

Overview

AceProject is a web-based project management app for coordinating tasks, time, documents, and expenses. It suits teams that want those workflows together and can work without direct third-party app syncing. Its free tier is capped at three users and three projects, while paid plans scale by account-wide user, project, and storage limits.

Key features

Project tracking includes interactive Gantt charts, task dependencies, templates, and recurring tasks. That gives teams tools to map schedules and repeat work, though the app’s value will depend on whether those project workflows matter more than connecting directly to other services.

Teams can log time through timesheets, record expenses against projects or tasks, attach receipts or other supporting documents, and submit expenses for approval. Document version tracking and edit or deletion locks add useful control when project files need to remain organized.

Filtered reports and CSV or Excel exports cover project, task, timesheet, and document data. AceProject does not directly sync with third-party applications; its API and import/export tools are the route for building connections. The API can retrieve and manage account data, but changes may require updates to external tools, which adds maintenance for teams relying on custom integrations.

AceProject says browser-to-application traffic uses 256-bit TLS, with hourly database replication and nightly backups to geographically isolated Amazon S3 storage. It is hosted on Amazon Web Services EC2 infrastructure. Native iPhone and Android apps complement mobile-browser access on iPhone, iPad, and Android devices. Support includes help articles, guides, videos, email, live chat, and phone service on weekdays from 8:30 a.m. to 4:30 p.m. Eastern time.

Pricing

AceProject charges a total account subscription fee rather than a per-user fee, so the published monthly price covers the plan’s included capacity.

• Basic: free (billed billed monthly), with 3 users, 3 projects, and 1 GB of storage. It is a workable starting point for a small team, but the low project and storage caps limit growth.
• Standard: $24 a month for 10 active users, 10 active projects, and 5 GB. This is the lowest paid tier and fits a small team that needs more capacity than the free plan.
• Advanced: $49 a month for 30 active users, 30 active projects, and 15 GB. It offers a step up for teams managing more concurrent work, without requiring the 100-user capacity of Silver.
• Silver: $99 a month for 100 active users, 100 active projects, and 45 GB. It is aimed at larger teams whose project and storage needs exceed Advanced.
• Gold: custom pricing, with unlimited users, unlimited projects, and 100+ GB of storage. It suits organizations that need the largest stated capacity, but its cost must be obtained from the maker.

Active-user and active-project counts exclude disabled users and completed tasks or projects. There is no free trial, so teams considering paid capacity should compare their needs with the free tier before committing.

Platforms

AceProject supports web, Android, iOS, and API access. Native iPhone and Android apps provide mobile access alongside mobile browsers.

Who it's for

AceProject is a strong fit for organizations that want project tracking, time, file handling, expense approval, and reporting in one system, especially when account-wide tier pricing aligns with their team size. Teams that depend on direct synchronization with third-party applications should look elsewhere or be prepared to develop and maintain API-based interfaces.

Pros and cons

• Pro: Tasks, timesheets, expenses, documents, and reporting sit within one project workflow, reducing the need to split these activities across separate tools.
• Pro: Account-wide pricing and explicit user, project, and storage limits make plan capacity straightforward to compare.
• Pro: The free plan allows three users and three projects, giving small teams a way to start without a paid subscription.
• Con: The product does not directly sync with third-party applications, making connected workflows more dependent on imports, exports, or API development.
• Con: The free plan’s 1 GB storage and three-project cap can constrain teams with larger files or multiple ongoing projects.
• Con: Gold has custom pricing, so larger organizations cannot compare its cost from the published plan price alone.

Alternatives

For a broader shortlist, see our Project Management Software guide.

• Worklenz is worth considering if a free cloud plan with unlimited users and community support is a priority; its free tier allows up to three active projects.
• Asana offers a free Personal plan for one or two people and is a fit for smaller personal-project use.
• Binfire provides a free tier with unlimited projects, boards, tasks, and milestones for three users, making it an alternative for teams prioritizing those free-plan limits.
• ClickUp has a free plan with unlimited tasks and members, which may suit teams that value those allowances over AceProject’s integrated time, document, and expense workflow.
• Feng Office is another freemium option, with self-hosted access among its platforms.
• Milestone Planner offers a Professional Edition at $8.80 a month for a single user, an option for solo milestone planning.
• monday.com has a free plan capped at two seats, three boards, and 500 MB of storage; consider it if those limits match your needs.
• Nifty offers a free plan with unlimited members and two active projects, which may fit teams that want a higher member cap on a small project set.

Verdict

Choose AceProject if your team wants tasks, time tracking, documents, expenses, and reporting under one roof, with paid tiers priced by account capacity rather than per seat. The main reason to look elsewhere is its lack of direct third-party syncing; teams that need connected app workflows will have to rely on API or import/export work instead.