Simply Camps

Simply Camps brings camp registration and day-to-day administration into one system for day camps, overnight camps, and seasonal programs. Families can register by session, week, or program, with capacity limits, waitlists, and sibling registrations handled in the system. Camper records can connect families, guardians, emergency contacts, health forms, waivers, and permissions. Shared live data supports session rosters, cabin or group assignments, and daily attendance. Camps can use a hosted Simply Camps website or add registration, calendars, and forms to an existing website. Plans are sized by unique campers enrolled for the current or upcoming season; parents, guardians, emergency contacts, and staff do not count, and archived records stop counting. A free 30-day full-product trial is available without a credit card or feature gates. The Free plan is $0.00 per free, with a 2% platform fee on payments. Paid plans start at $99.00 per month for up to 250 campers; payment processor rates also apply, and payment features are optional.

Simply Camps combines registration, records, rosters, forms, and parent communication for camp operations. Check the camper-count basis and applicable payment and add-on charges when choosing a plan.

Simply Camps suits camp directors and registrars managing day camps, overnight camps, or seasonal programs. It may also suit teams that want registration, records, rosters, forms, and parent communication in one system.

Simply Camps brings enrollment and camp operations together for day and overnight camps, seasonal programs, and the directors and registrars who run them. Its strongest case is a shared system for camper records, rosters, attendance, and family communication; the main trade-off is a monthly price tied to enrollment, with payment fees and optional add-ons to budget for.

Overview

Families can register by session, week, or program, with capacity limits, waitlists, and sibling registrations supported. Camper records connect families, guardians, emergency contacts, health forms, waivers, and permissions, giving camps a common record to use beyond the initial signup.

Rosters, cabin or group assignments, and daily attendance draw on shared live data. Camps can use a hosted Simply Camps website or embed registration, calendars, and forms into an existing site. The breadth suits programs coordinating enrollment with daily operations, while a camp that only needs a basic registration tool may have little reason to take on a full operations system.

Key features

Registration and records

Session, week, and program options accommodate different camp schedules. Capacity limits and waitlists help manage enrollment, and sibling registration supports families signing up more than one child. Connecting guardian details, emergency contacts, and health and permission forms to camper records keeps essential information associated with each participant.

Rosters, websites, and connections

Shared roster and attendance data connects enrollment to cabin or group assignments and daily attendance. The hosted website is useful for camps without an existing site, while embedding registration, calendars, and forms lets others keep their current web presence.

Integration options include managed syncs, light connectors, webhooks, developer API access, and registered apps. Paid setup services can connect accounting, email, payment tools, or an existing registration platform. That range can serve camps with established systems, though connecting them may add implementation work and cost. Security features include AWS-backed hosting, role and data permissions, and Simply Login with multi-factor authentication.

Pricing

The free plan costs nothing and charges a 2% platform fee on payments. It can be a starting point for camps that want to keep subscription costs at zero, but the payment fee is higher than on paid plans.

Paid plans are billed monthly and include unlimited users and the first published website:

• Up to 250 campers: $99 a month, billed $99/month.
• Up to 750 campers: $199 a month, billed $199/month.
• Up to 1,500 campers: $349 a month, billed $349/month.
• Custom: custom pricing above 1,500 enrolled campers.

Plan size counts unique campers enrolled for the current or upcoming season. Parents, guardians, emergency contacts, and staff do not count, and archived records stop counting. That basis makes the tiers easier to assess for camps with many family and staff accounts, but enrollment growth can move a camp into a higher price band.

The full-product trial lasts 30 days, requires no credit card, and has no feature gates. Payment features are opt-in. The platform fee is 0% for verified tax-exempt paid teams, 1% for other paid teams, and 2% on Free; payment processor rates also apply. Recurring billing costs $25/month, SMS phone numbers cost $10/month plus $0.02 per segment, and each additional published website costs $39/month. These charges can change the total for camps relying on those services.

Setup is self-serve, with paid data conversion and implementation, training, and ongoing support from the team that built the platform. Camps migrating existing records or needing a tailored connection should account for those services in their implementation plans.

Platforms

Simply Camps supports Android, iOS, and web, with API access for integrations. It also supports online registration, payment processing, and a parent portal.

Who it's for

Simply Camps is best suited to camp directors and registrars coordinating registration with records, forms, group assignments, attendance, and parent communication. Day camps, overnight camps, and seasonal programs can use it, with paid tiers ranging from 250 to 1,500 enrolled campers before custom pricing applies.

It is a weaker fit for a small program that needs only signup forms, or for a camp whose budget depends on avoiding monthly subscriptions and payment fees. The free plan can limit subscription spending, but its 2% platform fee still matters when taking payments.

Pros and cons

• Pros: Enrollment, camper and family records, forms, rosters, group assignments, and attendance share one system, which supports camps managing participants through the season.
• Pros: Unlimited users on paid plans and a camper count that excludes parents, guardians, emergency contacts, and staff make the tiers practical for camps with many associated accounts.
• Pros: The 30-day full-product trial has no credit card requirement or feature gates, so camps can evaluate the whole product before subscribing.
• Cons: Paid pricing begins at $99 a month and increases with camper count, which may be more than a small camp needs.
• Cons: Payment processor rates apply alongside platform fees, and recurring billing, SMS, and extra websites carry separate monthly charges.
• Cons: Data conversion and implementation are paid services, adding potential cost for camps that need migration or setup help.

Alternatives

Camp Management Software is a useful starting point for comparing other tools in the category.

Choose eCamp if a free, open-source option is the priority: eCamp v3 is free, and its source code is public under the GNU Affero General Public License v3.0. It supports Android, iOS, Linux, web, and Windows.

CampOrganizer may suit camps that prefer usage-based billing to a fixed monthly subscription. Its plan charges €0.25 per participant per event or €1.00 per participant per day, with unlimited sessions, staff, and parents.

Consider CampSite if pricing by demo or quote fits your purchasing process; it supports Android, iOS, and web.

nextRec is another paid option for camps to compare.

Stageo offers a free plan and trial, with Essential and Enterprise plans at custom pricing.

ACTIVE Camp & Class Manager is a paid alternative with pricing provided by an account manager.

AMES has a free plan and trial, with a Standard starting rate of 1.25% per contact on successful payments collected through AMES.

Arly is a paid alternative with custom-quote plans.

Verdict

Simply Camps is a strong choice for directors and registrars who need enrollment, participant records, attendance, and family communication connected across a camp season. The unlimited-user paid plans and shared operational data are compelling for established programs, but camps should weigh the enrollment-based monthly tier, payment charges, and any needed add-ons before committing. Smaller programs seeking only basic registration or a way to avoid recurring costs should look elsewhere.