eCamp

eCamp is a web app for planning camps, scheduling activities, and producing printable plans. It is aimed at youth associations and Y+S camp and trekking offers, and is also open to school camps and other groups. The app is designed for several people to collaborate on the same camp. Users can create activity templates that include storyboards, story context, and safety considerations, then assign materials to activities or camp periods. Its PDF and printing process includes A3 printing and a day overview for printouts. The application is initially available in German, French, Italian, Romansh, and English, with login options including MiData, CeviDB, jubla.db, and Google. Users cannot upload files directly, but can link to files hosted on services such as Google Drive or Dropbox. eCamp v3 does not support task lists or todos, and course planning was not yet implemented when the listed MVP: Camp launched. The app is free, and its source code is public on GitHub under the GNU Affero General Public License v3.0. User content and personal data are stored on servers in Frankfurt, Germany. The service is operated on a best-effort basis without a guarantee of uninterrupted availability.

eCamp provides collaborative camp planning and printable activity schedules at no cost. Users should account for the lack of direct uploads, todos, and implemented course planning.

eCamp suits youth associations and groups organizing camps or trekking offers, as well as school camps and other interested groups. Its shared planning tools are intended for multiple collaborators.

eCamp is a free planning app for camps, with shared activity scheduling and printable plans. It best suits youth associations and Y+S camp and trekking groups, though school camps and other groups can use it as well. Its practical strength is coordinating camp preparation; teams that need built-in todos, direct file uploads, or implemented course planning should look elsewhere.

Overview

eCamp brings several organizers into one camp plan, where they can schedule activities and manage a staff roster. Activity templates can hold a storyboard, story context, and safety considerations, while materials can be assigned to an activity or a camp period. That structure is useful when a team needs to plan both the schedule and the context or supplies behind each activity.

The app is focused on camp preparation and printable plans. Course planning was not yet implemented in the eCamp v3 MVP: Camp plan, which limits its fit for groups whose main need is organizing courses. Its PDF and print workflow includes A3 printing and a day overview. The service runs on a best-effort basis, with no guarantee of uninterrupted availability.

Key features

Shared scheduling and activity templates

Multiple people can collaborate on the same camp, making eCamp a sensible choice for committees and teams that share planning duties. Templates can preserve narrative context and safety considerations beside an activity, giving organizers more to work with than a time and title. Materials can be tied to an activity or camp period, helping teams account for what their planned schedule requires.

Printable plans and file handling

The PDF and printing process is optimized for producing camp plans, including A3 output and a day overview. That makes eCamp more useful for teams that want a plan they can print and consult during a camp. It does not accept direct file uploads: teams can link to files stored on services such as Google Drive or Dropbox, so supporting documents remain elsewhere.

Languages and sign-in

The app is initially available in German, French, Italian, Romansh, and English. Supported sign-in options include MiData, CeviDB, jubla.db, and Google, which can suit groups already using one of those accounts.

Hosting and support

User content and personal data are stored on DigitalOcean managed Kubernetes servers in Frankfurt, Germany. The maker says it keeps encrypted longer-term backups on AWS S3 in Paris, while DigitalOcean retains backups for seven days. Questions can be sent through the support form, and the team says it will try to respond as soon as possible. The source code is public on GitHub under the GNU Affero General Public License v3.0.

Pricing

eCamp v3 is free of charge at no cost, with no paid plan described. That removes a subscription cost for youth associations, schools, and other groups that need shared camp scheduling and printable plans. The free plan does not include task lists or todos, and course planning was not yet implemented when the MVP: Camp plan was described; organizers who depend on either capability may need a different tool.

Platforms

eCamp supports Android, iOS, Linux, web, and Windows. Its web app is available across those platforms, giving camp teams options for accessing their planning workflow.

Who it's for

eCamp is best for youth associations and groups organizing Y+S camp and trekking offers, especially when several people need to coordinate activities, staff, materials, and a printable schedule. School camps and other interested groups can also use its focused planning tools. It is a weaker fit for teams that need task tracking, direct document uploads, or course planning as part of the same system.

Pros and cons

Pros

• Free camp planning: The eCamp v3 plan costs nothing, making shared scheduling and staff roster management available without a stated subscription price.
• Useful activity context: Templates can capture storyboards, story context, and safety considerations, while materials can be attached to an activity or camp period.
• Print-ready output: A3 printing and a day overview support teams that want a usable paper plan.
• Several sign-in choices: MiData, CeviDB, jubla.db, and Google are supported.

Cons

• No task lists or todos: Teams cannot use eCamp v3 to track follow-up work alongside the camp schedule.
• No direct file uploads: Supporting documents must be linked from services such as Google Drive or Dropbox.
• Course planning was not implemented: The eCamp v3 MVP: Camp plan was described without this capability, so it is not a complete fit for groups organizing courses.
• Best-effort availability: The maker does not guarantee uninterrupted service, a consideration for teams that need assured access.

Alternatives

For a broader comparison, see Camp Management Software.

Choose Simply Camps if you need a free entry point with a free trial and a platform fee on payments, or a paid plan priced at $99 a month for up to 250 enrolled campers. CampOrganizer is another option with a free trial and usage-based pricing: €0.25, paid once, billed €0.25 per participant per event or €1.00 per participant per day, with no fixed monthly subscription.

CampSite may suit readers who want a paid camp management option with pricing by demo or quote. nextRec is a paid alternative.

ACTIVE Camp & Class Manager is a paid option with pricing details available from an account manager.

AMES offers a free plan and free trial, with a Standard starting rate of 1.25 % per contact billed as a transaction fee on successful payments. Arly is a paid alternative with custom pricing for its Learning Experience plan.

Verdict

Choose eCamp if your group needs free, collaborative camp scheduling, staff roster management, and printable activity plans with room for context and safety notes. Its focused planning tools and zero-cost plan make it a strong fit for youth associations, Y+S groups, and school camps. Look elsewhere if your workflow depends on todos, direct uploads, implemented course planning, or guaranteed uninterrupted availability.