RotaCloud
RotaCloud · York, UK
What it is
RotaCloud is workforce management software for growing businesses, combining rota planning with attendance and employee administration. Scheduling tools cover labour cost control, holiday and absence management, availability, open shifts, shift swaps, and reporting. The Time & Attendance add-on supports mobile or terminal clock-ins, generated timesheets, GPS restrictions, and payroll reports and exports. Free iOS and Android apps let staff check shifts, clock in and out, manage annual leave, and arrange swaps. Integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort. Standard costs £10.00 per month, billed monthly, for 1–5 employees; Pro costs £15.00 per month, billed monthly, for the same employee range. Yearly billing is available with two months free. A 30-day trial requires no payment information, while businesses above 500 employees are directed to request a custom quote.
For and against
For
- iOS and Android staff apps
- Availability, leave, and shift swaps
- GPS-restricted clock-ins available
- 30-day trial without payment details
- Multiple payroll and calendar integrations
Against
- No free plan
- Time & Attendance is an add-on
- SMS notifications are an add-on
- Plans cover up to five employees
The verdict
RotaCloud brings scheduling, attendance, and employee self-service into one workforce platform. Its paid plans, mobile apps, integrations, and trial make it practical for smaller growing teams.
Who it suits
RotaCloud suits growing businesses managing staff schedules, leave, attendance, and shift changes. It also fits teams needing mobile apps, calendar integrations, or an API.
Plans and prices
Standard
1–5 employees · unlimited sites/departments · time & attendance and SMS notifications are add-ons
Read 7 Oct 2026 · rotacloud.com
Pro
1–5 employees · includes Standard features plus bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, logbook, and enforced 2FA · time & attendance and SMS notifications are add-ons
Read 7 Oct 2026 · rotacloud.com
On the record
- API
- RotaCloud invites developers to contact the company or consult its API documentation to integrate their own applications.rotacloud.com · read 7 Oct 2026
- Company
- RotaCloud says it was started by co-founders David, Joel, and James and is based in York, Yorkshire.rotacloud.com · read 7 Oct 2026
- Integrations
- Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort.rotacloud.com · read 7 Oct 2026
- Mobile app
- RotaCloud offers free iOS and Android apps for checking shifts, clocking in and out, managing annual leave, and arranging shift swaps.rotacloud.com · read 7 Oct 2026
- Mobile apps
- Yesrotacloud.com · read 21 Sep 2026
- Payment security
- RotaCloud states that subscription payment data is protected by SSL encryption and Level 1 PCI Compliance.rotacloud.com · read 7 Oct 2026
- Privacy
- RotaCloud says it acts as a data processor for customer employee data and describes itself as GDPR compliant.rotacloud.com · read 7 Oct 2026
- Product
- RotaCloud describes itself as workforce management software for growing businesses.rotacloud.com · read 7 Oct 2026
- Scale limit
- Businesses with more than 500 employees are directed to request a custom quote.rotacloud.com · read 7 Oct 2026
- Scheduling
- Its staff scheduling tools include rota planning, labour cost control, holiday and absence management, availability tools, and reporting.rotacloud.com · read 7 Oct 2026
- Security
- RotaCloud says its core network runs on AWS availability zones in London, connections use HTTPS, and stored data is encrypted at rest with AES-256.rotacloud.com · read 7 Oct 2026
- Support
- Plans include free live chat and phone support, and the company describes its support team as York-based.rotacloud.com · read 7 Oct 2026
- Time and attendance
- The Time & Attendance add-on supports mobile and terminal clock-ins, automatically generated timesheets, GPS restrictions, and payroll reports and exports.rotacloud.com · read 7 Oct 2026
- Trial
- RotaCloud offers a 30-day free trial that does not require payment information.rotacloud.com · read 7 Oct 2026
