Planday
Planday · Copenhagen, Denmark · founded 2004
What it is
Planday is employee scheduling and workforce-management software for shift-working teams, available on Android, iOS, and the web. Scheduling tools handle availability preferences, swaps, open and draft shifts, and reusable templates. Workers can clock in and out through Punch Clock, which can limit clock-ins by location and apply rounding rules. Managers can compare scheduled with worked hours, approve shifts for payroll, and export timesheets through integrations. The mobile app also supports schedule viewing and updates, hour approvals, and team communications. Planday connects with payroll, point-of-sale, and HR systems including Xero, Personio, Square, Lightspeed, and ADP. Working-time rules, contract hours, and absence policies can be applied to schedules, with alerts for violations. The Starter plan includes Help Centre and live chat support; Pro includes dedicated phone support through a call-back service. There is no free plan, but a 30-day trial is available. Starter costs £2.99 per user per month and requires at least five users.
For and against
For
- Supports shift swaps, open shifts, and reusable templates.
- Punch Clock can restrict clock-ins by location.
- Compares scheduled and worked hours for payroll approval.
- Connects with payroll, POS, and HR systems.
Against
- No free plan is available.
- Starter requires at least five users.
- Starter support is Help Centre and live chat.
The verdict
Planday combines shift scheduling with time tracking, payroll workflows, and mobile communication. Starter pricing is £2.99 per user per month, with a five-user minimum and a 30-day trial.
Who it suits
Planday suits shift-based teams that need scheduling, time tracking, and payroll preparation in one service. The maker lists businesses from small to enterprise size in sectors including hospitality, care, retail, and fitness.
Plans and prices
Starter
Intuitive scheduling · simple time tracking · working-time rules and compliance warnings · basic payroll reporting
Read 15 Oct 2026 · planday.com
Plus
Advanced scheduling · leave and absence management · payroll reporting and integrations · revenue integration and reporting
Read 15 Oct 2026 · planday.com
Pro
Custom planning metrics · auto-scheduling · configurable organisation structure · custom permissions and roles
Read 15 Oct 2026 · planday.com
On the record
- AI scheduling
- Planday markets AI-powered rota creation and its Intelligent Shift Assignment feature ranks employees using availability, contracted hours and working-time rules.help.planday.com · read 15 Oct 2026
- Android requirements
- The Android app supports most devices running Android 8 or newer and excludes Huawei devices configured after May 2019.help.planday.com · read 15 Oct 2026
- API
- Planday’s REST API uses OAuth2 bearer-token authentication, JSON requests and responses, and pagination with a maximum of 50 records per page for most endpoints.developer.planday.com · read 1 Oct 2026
- API authentication
- API access uses OAuth2 bearer tokens, JSON requests and responses, paginated endpoints capped at 50 records, and optional Postman collection support by email.developer.planday.com · read 15 Oct 2026
- Browser support
- Supported browsers are current and previous versions of Chrome, Firefox, Edge and Safari, with Chrome recommended because Safari can have loading issues.help.planday.com · read 15 Oct 2026
- Communication
- Planday includes team messaging, news feeds and employee communications in its web and mobile experience.planday.com · read 15 Oct 2026
- Company history
- Planday says it was founded in 2004 by co-founders Mikkel Lomholt and Anders Frederiksen.planday.com · read 1 Oct 2026
- Company profile
- LinkedIn lists Planday as a privately held software-development company headquartered in Copenhagen with 201–500 employees and founded in 2005.linkedin.com · read 15 Oct 2026
- Compliance
- Users can configure working-time rules, contract hours and absence policies that Planday applies automatically to schedules, with real-time alerts for violations.planday.com · read 1 Oct 2026
- Developer onboarding
- Developers can request a demo portal, create scoped test apps in portal settings and apply to become certified integration partners.developer.planday.com · read 15 Oct 2026
- Documentation and support
- The help centre provides collections for scheduling, time tracking, payroll, integrations, contracts, data, billing and product updates, plus live chat on paid plans.help.planday.com · read 15 Oct 2026
- Document management
- Employee contracts, payslips and other documents can be stored and accessed centrally.planday.com · read 15 Oct 2026
- GDPR
- Planday says it helps customers stay GDPR compliant.planday.com · read 1 Oct 2026
- Integrations
- Certified integrations span payroll, HR, POS, analytics, engagement, tipping and technology providers including Xero, Personio, Square, Lightspeed, ADP and QuickBooks Online.planday.com · read 15 Oct 2026
- Leave management
- The platform handles vacation, absence requests, approvals, balances and overtime accounts.developer.planday.com · read 15 Oct 2026
- Legal entity and owner
- Crunchbase identifies the legal name as Planday A/S, lists Xero as parent/acquirer and records Copenhagen as headquarters.crunchbase.com · read 15 Oct 2026
- Limit: missing task assignment
- A TrustRadius reviewer wanted the ability to assign tasks to employees or shifts and direct one-to-one management messages.trustradius.com · read 15 Oct 2026
- Limit: mobile reliability
- Google Play reviewers report battery drain, unwanted notifications, location-based punch-in failures, buggy messaging and interface regressions after updates.play.google.com · read 15 Oct 2026
