Rosie

Rosie is staff scheduling and rostering software for businesses in hospitality, retail, healthcare, and services. Its scheduling engine considers staff availability, contracted hours, qualifications, rest periods, and fairness when generating rosters. Managers can edit shifts in a weekly drag-and-drop grid and publish schedules to staff. Staff can clock in and out on a phone with GPS verification or at a shared tablet kiosk. Rosie applies 22 scheduling rules, including break, rest, young-worker, and leave rules across six jurisdictions. Its scheduler uses Google OR-Tools CP-SAT version 9.8.3296, rather than a language model. Business plans can send approved hours to Xero; timesheets and reports can be exported as CSV. The free plan covers up to 15 people at one site. Pro is $3.50 per person per month and supports up to 75 people and five sites; Business is $5 per person per month for up to 150 people and unlimited sites. Rosie passes hours and rates to payroll but does not calculate tax or pay employees.

Rosie combines roster generation, schedule editing, and time-clock options with rules for breaks, rest, young workers, and leave. Check its plan limits and payroll coverage against your needs: it passes hours and rates to payroll, but does not calculate tax or pay staff.

Rosie suits businesses that need to schedule staff across shifts or locations, particularly in hospitality, retail, healthcare, and services. Its phone clock-in and scheduling rules may also suit teams that need attendance and compliance tools.

Rosie is a staff scheduling and rostering app for hospitality, retail, healthcare, and service businesses. It is best suited to managers balancing availability, qualifications, and rest rules across shifts. Its roster tools and time-clock options make it a strong scheduling choice, but it does not handle payroll calculations or employee payments.

Overview

Rosie brings roster generation, manager edits, and staff time-clock options together. Its constraint solver weighs availability, contracted hours, qualifications, rest periods, and fairness; managers can then adjust schedules in a drag-and-drop weekly grid and publish them. That combination is more useful for teams with competing staffing requirements than a calendar that only displays shifts.

The scheduler uses Google OR-Tools CP-SAT version 9.8.3296 rather than a language model. That is a sensible fit for a rules-based scheduling task. Rosie enforces 22 scheduling rules and supports break, rest, young-worker, and leave rules across six jurisdictions. These controls can help managers build compliant rosters, though businesses should confirm that their jurisdiction is among those supported.

Key features

Roster generation and control

Automated scheduling takes several constraints into account at once, including qualifications and fairness. Managers still retain control through the weekly editing grid, so a generated roster can be adjusted before staff see it. Availability management, shift swaps, trainer scheduling, and multi-location scheduling broaden its usefulness beyond basic shift assignment.

Time clock and payroll boundary

Staff can clock in and out on a phone with GPS verification or at a shared tablet kiosk. Business sends approved hours to Xero, while timesheets and reports can also be exported as CSV. Rosie passes hours and rates to payroll but does not calculate tax or pay employees, so it belongs alongside payroll software rather than replacing it.

Data and support

CSV exports provide a route for taking timesheets and reports elsewhere, and users can delete an account through a self-service route. Rosie says support emails are read by a person who works on the product, a useful point for managers who need help from someone close to the software.

Pricing

Rosie has a free plan, paid plans from $3.50/user/mo, and a 14-day trial. The Free plan costs nothing and supports up to 15 people at one site, with rosters, shift templates, and auto-fill. It is a practical starting point for a small single-location team, but it does not include the paid plans’ timesheets, leave, shift swaps, staff app, or reporting.

Pro costs $3.50 a month, billed per person, per month. It covers up to 75 people and five sites, adding timesheets, leave, shift swaps, the staff app, certificates, CSV export, and reports. It is the better fit for growing teams that need to manage attendance and leave, but it lacks Business’s Xero hours export, shared-tablet clock-in, break rules, and underpayment check.

Business costs $5 a month, billed per person, per month, and supports up to 150 people across unlimited sites. Its Xero hours export, kiosk clock-in, break rules, and underpayment check make it the tier for larger or multi-site operations with those needs. Even at this level, Rosie does not calculate tax or pay employees.

Platforms

Rosie is available on Android, iOS, and the web, giving staff phone access and managers a browser-based option.

Who it's for

Rosie suits hospitality, retail, healthcare, and service businesses that need rule-aware roster generation, schedule editing, and time-clock options. The Free plan fits a small team at one site; Pro is aimed at teams needing timesheets, leave, and reporting across several sites; Business is more appropriate for larger or multi-location operations that want Xero hours export and kiosk clock-in. Businesses seeking tax calculations or employee payments should choose a separate payroll solution.

Pros and cons

• Pros: The solver considers availability, contracted hours, qualifications, rest, and fairness, which can reduce the manual work of balancing roster constraints.
• Pros: Phone GPS clock-in and a shared tablet kiosk give teams two ways to record attendance.
• Pros: Break, rest, young-worker, and leave rules cover six jurisdictions, with 22 scheduling rules enforced.
• Cons: Payroll stops at passing hours and rates; Rosie does not calculate tax or pay staff.
• Cons: The Free plan is limited to 15 people and one site, while the 75-person staff limit stated for the product is below Business’s 150-person plan cap.

Alternatives

Choose Connecteam if its freemium offer and broad Android, iOS, web, and API platform coverage better suit your needs; its Limited plan is free with limited feature access. TNC Track is another freemium option: it offers five free seats, then $5 per seat, with Team and Attendance free forever. Pick ShiftCal if a five-person, one-site free plan with no card and cancellation at any time matches your scale; its Pro plan is priced at €299 a month.

Shifton has a free forever Basic functions plan for up to 10 team members, with shift scheduling, a calendar, and a time clock. Sling may suit teams wanting a free plan for up to 30 users that includes shift scheduling, time-off requests, available shifts, news sharing, long-term scheduling, and private messaging. Consider Homebase if its restaurant labor-management focus is a better match; its listed add-ons include a Task Manager for $13 a month and a Tip Manager for $25 a month.

Exerp is a paid alternative. Jax is another option if its paid plans fit: Core costs £50 a month for up to 49 staff, and Scale costs £100 a month for up to 1000 staff. For a category-wide comparison, see Gym Staff Scheduling Software.

Verdict

Rosie is a good fit for teams that need rosters built around staff constraints, compliance rules, and time-clock options, especially as they grow from a single site to multiple locations. Its strongest reason to choose it is the combination of a constraint-based scheduler and practical roster controls; its main limitation is that payroll calculations and payments remain outside the product. Choose it for scheduling and attendance, not as an all-in-one payroll system.