Resident Vacation Scheduler

Resident Vacation Scheduler organizes vacation-week requests for U.S. ACGME-accredited residency and fellowship programs. Vacation rounds use PGY seniority, check conflicts within each level, and enforce a program-wide cap on residents away in a week. Religious holiday requests can bypass same-level conflicts; when every overlapping request is religious, the global cap can be relaxed as well. Consecutive vacation weeks requested for international travel stay together. Programs can run multiple academic years in parallel, and residents can still view past schedules after the purchase year ends. Administrators sign in with Apple or Google, while residents join using a unique one-time access code. The privacy policy describes HTTPS transmission, encrypted on-device session-token storage, and a policy against selling or sharing data with advertisers for marketing. The maker says its iOS app is completing App Store review; the iPhone listing requires iOS 15.1 or later. A free plan supports up to 5 residents. One-time purchases for one GME academic year include Starter at $299, Standard at $699, Pro at $999, and Institutional at $3,500.

Resident Vacation Scheduler focuses on vacation allocation, conflict rules, and multi-year schedules for residency and fellowship programs. Programs should check resident limits and the app’s stated iOS availability before choosing a plan.

The scheduler is intended for U.S. ACGME-accredited residency and fellowship programs, including surgery, internal medicine, pediatrics, and subspecialties. Its resident limits and annual scheduling scope may help programs choose a plan.

Resident Vacation Scheduler is a focused vacation-allocation app for U.S. residency and fellowship programs. It suits programs that need rules for assigning time off rather than a broader tool for managing rotations. Its strongest case is the combination of seniority-based allocation and explicit exceptions for religious holidays and international travel.

Overview

The scheduler is built around vacation weeks for U.S. ACGME-accredited programs, including surgery, internal medicine, pediatrics, and subspecialties. PGY seniority, per-level conflict checks, and a program-wide cap put clear boundaries around allocation. That focus can make it a practical choice for vacation rounds, but it is not a rotation scheduler.

Key features

• Allocation guardrails: Vacation rounds use PGY seniority and automatically enforce conflicts within each level and a global cap on residents off in a week. Programs get consistent limits during allocation, though the rules are specifically about vacation conflicts.
• Religious-holiday exceptions: The scheduler can bypass same-level conflicts for religious holidays and relax the global cap when all overlapping requests are religious. This accommodates those requests without discarding the ordinary rules for other overlaps.
• International travel: Consecutive weeks requested for international travel stay together. That is useful when splitting a resident’s requested time would undermine the purpose of the trip.
• Multi-year access: Programs can run multiple academic years in parallel, and residents can still view past schedules after the purchase year ends. The product therefore supports overlapping planning cycles and preserves resident access to prior schedules beyond the paid year.
• Separate administrator and resident access: Administrators sign in with Apple or Google; residents join through a unique one-time access code. This gives residents a distinct joining path without requiring the same sign-in method as administrators.
• Privacy controls: The privacy policy says data is transmitted over HTTPS, session tokens use encrypted on-device storage, and data is not sold or shared with advertisers for marketing. It names Render, Neon, and Cloudflare as hosting providers, along with Apple Sign In and Google Sign In. Users can delete accounts and associated data in the app or by email, and administrators can delete resident profiles.

Pricing

The free plan costs nothing, with no payment, and supports self-service signup for up to 5 residents. That is enough to assess the product with a small program, but the cap rules it out for larger cohorts.

• Starter: $299, paid once for one GME academic year, up to 20 residents, purchased through Apple in-app purchase. It is the entry paid tier for smaller programs.
• Standard: $699, paid once for one GME academic year, up to 50 residents, through Apple in-app purchase. The higher cap makes it the more suitable fit for mid-sized programs.
• Pro: $999, paid once for one GME academic year, up to 150 residents, through Apple in-app purchase. It adds capacity over Standard for larger programs.
• Institutional: $3,500, paid once for one GME academic year, with unlimited residents under a direct license. Programs must contact the maker to arrange it.

Paid plans are purchases for a single academic year, not recurring annual subscriptions. Programs should choose by resident count: the lower tiers cost less but impose lower caps, while Institutional removes the resident limit at a substantially higher one-time price.

Platforms

The app is for iPhone and requires iOS 15.1 or later. The maker says the iOS app is completing App Store review, so programs should confirm availability before committing to a plan. Mobile access is supported; no rotation scheduling is offered. Questions and early-access requests go to [email protected].

Who it's for

Resident Vacation Scheduler is most appropriate for U.S. ACGME-accredited residency and fellowship programs that want vacation allocation governed by seniority, weekly caps, and defined exceptions. The free tier suits programs of up to five residents evaluating a small-scale workflow; paid tiers serve larger programs according to their resident caps. It is not the right choice for programs that need rotation scheduling as part of the same product.

Pros and cons

• Pros: PGY-based rounds and automatic conflict limits give vacation allocation consistent guardrails.
• Pros: Religious-holiday exceptions and bundled international-travel weeks handle two specific request types that rigid allocation rules may not accommodate.
• Pros: Residents retain access to past schedules after the purchase year, and programs can plan multiple academic years in parallel.
• Cons: Rotation scheduling is not included, so programs needing that capability will need another solution.
• Cons: The free tier stops at 5 residents, while paid purchases cover only one GME academic year.
• Cons: The product is iOS-only, with an iPhone requirement of iOS 15.1 or later; the maker says App Store review is still underway.

Alternatives

For a broader comparison, see Medical Residency Scheduling Software. Programs that want another paid option can consider MedHub, available on Android, iOS, API, and web, or New Innovations, available on Android, iOS, and web.

• TigerConnect Physician Scheduling is a paid, enterprise-wide option with contact-sales pricing and support for Android, iOS, Linux, macOS, web, and Windows.
• Amion offers paid Pro and Enterprise plans with custom pricing; Pro includes up to 10 schedules, self-serve setup, mobile and desktop access, and custom rules.
• Equina uses custom pricing based on what an organization runs rather than its number of logins, and supports Android, iOS, and web.
• Lightning Bolt uses per-seat licenses, with additional licenses required when the number of scheduled individuals increases.
• CoverED is a paid alternative with a free trial and a bundled residency program license at $30 a month, billed $25/mo annual. Its plan includes a separate workspace, resident roles, custom rotation blocks, and per-block site assignment.
• MyEvaluations is paid, has no free plan, and lists a $299 a month plan for up to 20 trainees in a single program.

Verdict

Choose Resident Vacation Scheduler if your U.S. residency or fellowship program needs a dedicated way to allocate vacation weeks by seniority, enforce conflict limits, and handle religious-holiday or international-travel requests. Its focused rules and multi-year planning are the main reasons to choose it. Look elsewhere if you need rotation scheduling, a platform beyond iPhone, or an app-store-ready iOS option immediately.