OnPay
Atlanta, Georgia, United States
What it is
OnPay combines payroll, HR, benefits, and time tracking for small businesses. It automates payroll calculations, tax filings and payments, including year-end filings, and supports paying W-2 employees and 1099 contractors in the same pay run. HR tools include onboarding, e-signatures, personnel documents, delegated tasks, and six permission levels. Employees can clock in from mobile devices with geofencing, with approved hours syncing into payroll. OnPay provides access to health plans and ongoing plan administration without an added administration fee, though plan premiums still apply. Named integrations include QuickBooks Online and Desktop, Xero, TurboTax, QuickBooks Time, Deputy, and When I Work. OnPay says there are no extra fees for unlimited pay runs, multi-state payroll, or workers inactive in a given month. It lists support for industries including restaurants, farms, nonprofits, healthcare, and retail. The employee mobile app provides pay-stub and tax-form access and direct deposit features. Support is available by phone, chat, and email, with extended weekday hours from 9 AM to 8 PM ET. The plan costs $49 a month plus $6 per worker per month, and a one-month free start is offered.
For and against
For
- Automates payroll calculations, tax filings, and payments.
- Pays W-2 employees and 1099 contractors in one run.
- Approved mobile clock-in hours can sync to payroll.
- One month free to get started.
Against
- Costs $49 a month plus $6 per worker per month.
- Health plan premiums still apply.
- The mobile app is for employees.
The verdict
OnPay brings payroll, HR, benefits, and time tracking into one service, with tax filings and multi-state payroll included. The payroll plan costs $49 a month plus $6 per worker per month, and health plan premiums are additional.
Who it suits
OnPay suits small businesses that need payroll alongside HR, benefits, and time tracking. Its listed industry support includes restaurants, farms, nonprofits, healthcare, and retail.
Plans and prices
Compliance Resources
state compliance alerts · labor-law updates · handbook guidance · compliance library
Read 15 Oct 2026 · onpay.com
Time Tracking
time clocks · timesheets · overtime and break rules · supervisor approvals
Read 15 Oct 2026 · onpay.com
HR
PTO management · onboarding workflows · org chart · employee directory
Read 15 Oct 2026 · onpay.com
Payroll Essentials
full-service payroll · unlimited pay runs · all 50 states · W-2 and 1099 workers
Read 15 Oct 2026 · onpay.com
Live HR Support
on-demand HR concierge · licensed HR experts · phone, chat and email · unlimited access
Read 15 Oct 2026 · onpay.com
Hourly Employees Bundle
Payroll Essentials · Time Tracking · HR
Read 15 Oct 2026 · onpay.com
Salaried Employees Bundle
Payroll Essentials · HR · Compliance Resources · Live HR Support
Read 15 Oct 2026 · onpay.com
Growing Businesses Bundle
Payroll Essentials · Time Tracking · HR · Compliance Resources
Read 15 Oct 2026 · onpay.com
Payroll
Unlimited pay runs and schedules · W-2s, 1099s, and year-end filings included · federal, state, and local tax filings included · no extra charge for workers in multiple states
Read 3 Oct 2026 · onpay.com
On the record
- Accounting integrations
- Official integrations include QuickBooks Online, QuickBooks Desktop and Xero with customizable item mapping and ledger synchronization.onpay.com · read 15 Oct 2026
- API documentation
- The public partner reference documents OAuth 2.0 authorization-code and refresh-token flows and requires contacting OnPay to partner.onpay.readme.io · read 15 Oct 2026
- Benefits
- OnPay administers health, dental, vision, life, disability, HSA and FSA benefits with automated deductions and licensed-agent guidance.onpay.com · read 15 Oct 2026
- Company history
- OnPay says it grew from founder Jesse Burgess’s family payroll business after he joined it in 2007.onpay.com · read 3 Oct 2026
- Company size
- LinkedIn lists OnPay as a privately held financial-services company headquartered in Atlanta with 51–200 employees and about 190 visible employees.linkedin.com · read 15 Oct 2026
- Documentation and support
- The help center provides navigation, onboarding, payroll, security and troubleshooting articles; U.S.-based support is available weekdays 9 a.m.–8 p.m. Eastern by phone, chat and email.help.onpay.com · read 15 Oct 2026
- Founded and origin
- The company says its online payroll product grew from founder Jesse Burgess's family payroll business and was spun out in 2015.onpay.com · read 15 Oct 2026
- Funding news
- OnPay announced on January 7, 2025 that it raised more than $100 million, including a $63 million Series B led by Carrick Capital Partners.carrickcapitalpartners.com · read 15 Oct 2026
- Hiring and onboarding
- Built-in onboarding includes custom offer letters, electronic signatures for I-9 and W-4 forms, and employee self-onboarding.onpay.com · read 15 Oct 2026
- HR
- HR features include employee onboarding, e-signatures, personnel documents, task delegation, and six permission levels.onpay.com · read 3 Oct 2026
- HR tools
- HR add-ons provide PTO workflows, delegated tasks, equipment tracking, org charts, directories and custom eSignature documents.onpay.com · read 15 Oct 2026
- Integrations
- Named integrations include QuickBooks Online and Desktop, Xero, TurboTax, QuickBooks Time, Deputy, and When I Work.onpay.com · read 3 Oct 2026
- Legal entity
- OnPay's privacy statement identifies the operating company as OnPay, LLC, a Delaware corporation with offices at 675 Ponce de Leon Avenue NE, Atlanta.onpay.com · read 15 Oct 2026
- Licence model
- APIs.io classifies OnPay as a commercial hosted SaaS product and marks it as not open source.apis.io · read 15 Oct 2026
- Limit: customization
- Reviewers cite limited payroll-scheduling customization, reporting customization and advanced scheduling controls.trustradius.com · read 15 Oct 2026
- Limit: mobile app
- App-store reviewers report crashes, login loops, blank pages and inability to download W-2 files from the mobile app.apps.apple.com · read 15 Oct 2026
- Limit: support delays
- Some reviewers report slow responses on tax-filing problems and occasional technical or support delays.trustradius.com · read 15 Oct 2026
- Limit: time clocks
- Review summaries repeatedly request a built-in time clock or stronger time-tracking capability.trustradius.com · read 15 Oct 2026
