Numbris Purchase & Suppliers

Numbris Purchase & Suppliers supports a purchasing workflow from purchase order through supplier payment, with supplier ledgers and landed cost allocation. Teams can draft and approve purchase orders, then send branded Arabic or English PDFs by email or WhatsApp. Partial receipts leave orders open for quantities still due. Automatic three-way matching compares order details, received quantities, and supplier invoice quantities and prices, flagging discrepancies for review. Batch payments can cover multiple invoices in one bank transfer, with residual balances tracked by invoice. Freight, duties, and clearance can be allocated to received items by value or weight. The ledger presents purchase orders, goods received notes, bills, payments, and credit notes chronologically with a running balance. The module tracks supplier and item prices and supports threshold-based multi-step approvals with logged actions. It runs in a browser without installation; its POS works on modern Android or iOS tablets. Pricing starts at $25/mo, and every plan includes a 7-day full-feature trial without a credit card. Numbris describes itself as early, with one live customer.

Numbris combines purchasing, supplier accounting, and landed cost allocation in a browser-based module. It starts at $25/mo, with a 7-day trial, but the company describes the product as early in its customer base.

It may suit retailers, wholesalers, restaurants, and ecommerce operators that need purchasing workflows and supplier records. The company describes Numbris as serving operators across the Gulf and Pakistan.

Overview

Numbris Purchase & Suppliers is a procurement and supplier-accounting module for retailers, wholesalers, restaurants, and ecommerce operators. It is a stronger fit for teams that need to reconcile staged deliveries and supplier costs than for businesses seeking a mature, fully automated marketplace workflow. Its appeal is the connection between purchase orders, invoice checks, payments, and landed costs; its early customer base warrants caution.

Key features

Orders, receipts, and invoice checks

Teams can draft and approve purchase orders, then send branded PDFs by email or WhatsApp in Arabic or English. Partial receipts keep an order open until the remaining quantities arrive, making the workflow better suited to split deliveries than a process that closes an order at first receipt. Three-way matching compares order quantities with received quantities and supplier invoice quantities and prices, flagging mismatches for review. That can surface discrepancies earlier, but people still need to resolve them.

Supplier accounting and cost control

Batch payments let one bank transfer cover multiple invoices while tracking any unpaid balance against each invoice. The chronological supplier ledger combines purchase orders, goods received notes, bills, payments, and credit notes with a running balance, giving accounts staff a practical view of the supplier relationship. Numbris also tracks last, average, and trend prices by supplier and item, useful for spotting cost movement when reviewing purchases.

Freight, duties, and clearance can be allocated across received items by value or weight. This is a meaningful advantage for operators who need landed costs reflected beyond the supplier’s item price; it is less relevant to businesses with simple domestic purchasing.

Approvals and integrations

Multi-step approvals can be set around amount thresholds, and approver actions and variance approvals are logged. That makes the workflow more accountable for teams with purchasing controls, though the feature set does not remove the need to review exceptions. Numbris lists WooCommerce and Shopify sync, as well as omnichannel integrations including Snoonu, Talabat, and Rafeeq. Some marketplace orders may still require manual entry or CSV import, a limitation for operators expecting every channel to feed in automatically.

Pricing

Numbris has no free plan. Every plan starts with a 7-day full-feature trial without a credit card, and the purchase page offers a 20-minute demo. The Solo prices are billed monthly:

• Numbris Books & Stock · Solo: $25 a month for the financial core bundle.
• Numbris Payroll · Solo: $31 a month for HR and payroll without the financial core.
• Numbris Services · Solo: $37 a month for services billing and a website bundle.
• Numbris Online Store · Solo: $42 a month for core, online shop, marketplaces, and site bundle.
• Numbris Retail · Solo: $44 a month for core plus counter.
• Numbris Academy · Solo: $60 a month for core, academy, and site bundle.
• Numbris Restaurant · Solo: $65 a month for core, counter, and kitchen bundle.

The Numbris One tiers publish user and operating limits alongside monthly prices: Solo is $150 a month for 3 users, 1 branch, 2 warehouses, 1 counter, and 25 payroll employees; Growing is $250 a month for 15 users, 3 branches, 5 warehouses, 3 counters, and 50 payroll employees; Scale is $400 a month for 50 users, 10 branches, 15 warehouses, 10 counters, and 100 payroll employees. These limits give expanding teams a clearer capacity choice, while the smaller Solo bundles are better suited to buyers seeking a specific functional package. The published Solo bundle summaries do not state user caps, so buyers comparing those options should confirm fit before committing.

Platforms

Numbris runs in a browser without installation, and its POS works on modern Android or iOS tablets. The module is listed for Android, iOS, web, and API access, making it a plausible choice for teams that need browser-based purchasing and mobile POS use rather than installed desktop software. The pricing page says data is encrypted in transit and at rest, backed up daily with 24-hour retention, and hosted on Lightsail with Cloudflare in front.

Who it's for

Numbris describes its ERP as serving retailers, wholesalers, restaurants, and ecommerce operators across the Gulf and Pakistan; the company is based in Karachi and says Numbris is a Brainiac Studio product. Its purchasing tools are most compelling where teams manage partial receipts, multiple supplier invoices, landed costs, and approval controls. The company says it has one live customer, so organizations that need a long-established product record should consider a more established option.

Pros and cons

• Pro: Partial receipt handling and three-way matching connect delivery progress with invoice review, which can help teams catch quantity or price mismatches.
• Pro: Landed cost allocation by value or weight and a supplier ledger with running balances make supplier cost tracking more complete.
• Pro: Threshold-based approvals and logged actions support teams that need a record of purchasing decisions.
• Con: Some marketplace orders need manual entry or CSV import, adding work for operators with high-volume channel sales.
• Con: The company describes the product as early, with one live customer, making it a riskier choice for organizations that prioritize a proven deployment base.
• Con: The 7-day trial is brief for evaluating a multi-step purchasing and accounting workflow.

Alternatives

SpendMap is the clearer option for buyers who want a free starting point: its free plan supports one user with Purchase Orders and Receiving modules, while Pro is $15 a month. Choose Numbris instead when supplier ledgers, landed-cost allocation, or its Gulf/Pakistan-oriented integrations matter more than a free entry tier.

TOKN Purchase Order App uses custom enterprise subscription pricing that scales by users and apps, so it may suit organizations looking for a tailored enterprise arrangement rather than Numbris's published monthly bundles.

Bellwether offers requisitions, purchase orders, approval workflows, two- and three-way matching, inventory, invoicing, budgeting, reporting, and ERP, API, and QuickBooks integrations. It is worth considering when budgeting and broader procurement coverage are priorities.

Entexia Procurement has an Entexia Portal plan priced per user, starting at €7.50 a month with rates varying by team size. It may be a better comparison for teams evaluating per-user EUR pricing.

Kissflow is sold on fixed annual agreements with custom pricing and unlimited applications and integrations. Consider it when an annual agreement and broad application or integration capacity are the priority.

Lentune starts at NZ$900 a month, with unlimited users included and optional add-on modules. It may fit buyers who value included user capacity and can accommodate that higher starting monthly price.

Site Samurai has a Starter plan at £99 a month with unlimited users and projects, 25GB document storage, payment applications, and CIS compliance. Its stated plan may suit teams whose project and compliance needs align with those features.

Stampli offers accounts payable with unlimited entities, locations, vendors, and users, plus semi-automated two- and three-way PO matching, at quote-based pricing. It is a relevant alternative for buyers focused on accounts payable across multiple entities.

For broader comparisons, see Purchase Order Software and Retail Accounting Software.

Verdict

Numbris Purchase & Suppliers is best for Gulf- and Pakistan-focused operators who need purchasing, supplier accounting, and landed-cost allocation tied together, especially when staged receipts and invoice checks are routine. Its strongest reason to choose it is that connected workflow; the main reason to look elsewhere is its early customer base, compounded by manual handling for some marketplace orders. The 7-day trial offers a short window to assess whether the workflow fits before paying.