TOKN Purchase Order App

TOKN Purchase Order App lets workers create, review, approve, receipt, and transfer purchase orders on mobile devices. Users can add image and file attachments, capture signatures, and generate PDF copies of transactions. The app can show stock levels, prices, and availability, and lets users search order history and suppliers. TOKN describes it as usable offline, capturing transactions and providing a purchase-order number immediately. Its purchasing capability lists real-time integrations with SAP, Pronto, MYOB, and Xero, along with API access and approval workflows. Organizations can tailor fields and design. Native clients are listed for Android, iOS, and Windows 10, with browser access also available. TOKN identifies itself as ISO 27001-certified and says its platform encrypts data in transit and at rest, with AWS VPC network controls and firewalls. Pricing is available on request and scales with users and apps. A one-month trial is offered to business integration partners; the page does not specify a trial for this app specifically.

TOKN combines mobile purchase-order workflows with offline capture, customization, and listed accounting integrations. Pricing requires a quote, and the stated trial is limited to business integration partners rather than being specified for the app itself.

It suits organizations managing purchase approvals across mobile and browser users, particularly in mining, industrial, labour hire, engineering, construction, and community care. Teams needing accounting integrations or offline transaction capture may find its listed capabilities relevant.

TOKN Purchase Order App is mobile software for creating and managing purchase orders across field and office teams. It is best suited to organizations in industrial and project-based sectors that need offline purchasing workflows and integrations with their accounting systems. Flexible forms and immediate PO numbers give it a clear operational focus, though custom pricing may make budgeting harder.

Overview

TOKN covers the purchase-order process on mobile: staff can create, view, approve, receipt and transfer orders. Stock levels, pricing and availability help users make purchasing decisions with relevant information at hand, while supplier and order-history search makes past activity easier to check. Approval workflows and PO tracking support oversight as orders move through the process.

Its strongest case is work away from reliable connectivity. TOKN says users can capture transactions offline and receive a PO number instantly. That is useful for field teams that need to record a purchase at the point of work. The fit depends on how closely TOKN’s configurable forms and workflows match an organization’s approval process.

Key features

Users can attach images and files to purchase orders, capture signatures on mobile devices, and create a PDF copy of any transaction. These options give teams ways to keep supporting material with an order and produce a shareable record.

TOKN lists real-time integrations with SAP, Pronto, MYOB and Xero, along with API access. Organizations already using one of those systems may find the app a more natural fit. TOKN says fields can be added or removed and the design changed, giving organizations room to adapt the app to their process.

TOKN identifies itself as ISO 27001-certified. It says its platform encrypts data at rest and in transit, and uses AWS VPC network controls and firewalls. The company also describes responsive customer support and a partner network; its partner program includes IT training and technical manuals.

Pricing

TOKN’s Custom enterprise subscription has custom pricing, billed monthly. Cost scales with the number of users and apps, and TOKN says the per-user cost decreases as user count rises. That structure may suit organizations buying across a larger team, but it leaves smaller buyers without a fixed price to compare in advance.

TOKN offers business integration partners a one-month free trial. That offer is for partners; it does not establish a trial for the purchase-order app itself. Organizations evaluating the app should confirm their eligibility and subscription cost with TOKN.

Platforms

The native client is available for Android, iOS and Windows 10, and TOKN can also be used in a browser. The product lists API access as well. This combination supports mobile use and browser access, with the API providing an integration path for organizations that need one.

Who it's for

TOKN describes its platform as serving mining, industrial, labour hire, engineering, construction and community care organizations. Its offline capture, purchasing context and configurable forms make it most compelling for teams that place or approve orders in the field, especially when they use SAP, Pronto, MYOB or Xero. Buyers who need a fixed, readily comparable price or whose purchasing process does not need mobile offline capture have less reason to accept a custom enterprise quote.

Pros and cons

• Offline transaction capture: supports purchase-order work where connectivity is unreliable, and TOKN says a PO number appears instantly.
• Purchasing context on mobile: stock, pricing, availability and searchable supplier and order history help staff check relevant information while working.
• Configurable records: adjustable fields and design can accommodate different processes; teams should establish how the configuration maps to their workflow.
• Custom monthly pricing: the per-user rate falls with more users, but buyers need a quote to assess total cost.
• Trial limitation: the one-month trial is for business integration partners, so it does not promise a trial for every prospective app customer.

Alternatives

Browse Purchase Order Software for more options. SpendMap is worth considering if a free plan for one user, covering Purchase Orders and Receiving with email and web-based support, is the priority. Numbris Purchase & Suppliers is another paid option with a free trial and listed monthly Solo plans for Books & Stock at $25 and Payroll at $31.

Bellwether may suit buyers seeking a broader BPM solution that includes requisitions, purchase orders, approval workflows, matching, inventory, invoicing, budgeting, reporting and ERP, API and QuickBooks integrations. Entexia Procurement is an alternative with a free trial and monthly per-user pricing that varies by team size. Kissflow is another paid, trial-offering option with fixed annual agreements and unlimited applications and integrations.

Lentune may be relevant to buyers considering its Lentune essentials plan at NZ$900 a month, with unlimited users included. Site Samurai offers a Starter plan at £99 a month with unlimited users and projects, 25GB document storage, applications for payment and CIS compliance. Stampli is a paid accounts-payable alternative with quote-based pricing and unlimited entities, locations, vendors and users, plus semi-automated two- and three-way PO matching.

Verdict

TOKN is a strong fit for field-based organizations that need offline purchase-order capture, adaptable forms and a connection to SAP, Pronto, MYOB or Xero. Its central advantage is handling purchasing work on mobile when network access is uncertain, with order context and supporting records close at hand. Choose another option if a published price or a trial open to all prospective customers is essential to your evaluation.