Notarize

Notarize is an online notarization service for uploading a document, verifying identity, and meeting a notary over video. The workflow accepts a full document in PDF or DOCX format; signers can then download or share the completed document. Identity checks include security questions and a photo of an unexpired ID. The Notarize Network offers access to on-demand notaries 24/7, and the service says its online notarizations are accepted in all 50 states. Individual service includes unlimited document uploads. Multiple signers can participate on one device, on separate devices at the same time, or in separate notary meetings. The Notary Network membership is free. An individual notarization is $25, paid once for the first seal; additional seals are $15, paid once, additional signers $10, paid once, and on-demand witnesses $15, paid once. eSign is $4, paid once per transaction with unlimited signers. Business service combines notarization, eSignature, and identity verification, with varied pricing. Notarize is available on web, iOS, and Android.

Notarize supports remote document notarization from upload through video meeting and completed-file access. Check the per-transaction charges for seals, signers, and witnesses before choosing an individual notarization.

It suits people who need to complete a notarization remotely, including transactions with multiple signers. Businesses can use its combined notarization, eSignature, and identity verification offering, including integrations for Salesforce and Adobe Sign.

Overview

Notarize is an online notarization service for individuals and businesses who need documents completed remotely. It is best suited to signers who value 24/7 access to a notary and flexible ways to bring participants into a transaction. The workflow is comprehensive, but extra signers, seals, and witnesses can make the final cost higher than the starting price.

Key features

Upload a full document as a PDF or DOCX, verify identity with security questions and a photo of an unexpired ID, then meet a notary over video. Afterward, the completed document can be downloaded or shared. The format requirement is a practical limitation for anyone whose document is not ready in either supported format.

The Notarize Network offers on-demand notaries 24/7, which suits urgent or after-hours needs. Notarize says its online notarizations are accepted in all 50 states. Multiple signers can participate together on one device, join at the same time from separate devices, or complete separate notary meetings. That flexibility helps coordinate people in different places or schedules, though additional signers, seals, and witnesses carry separate charges.

Individual service includes unlimited document uploads. The mobile apps for iPhone, iPad, and Android support uploading or scanning documents, video notarization, and access to notarized files; mobile web is also supported. The service supports electronic notarization, audio-video sessions, and storage of notarized records.

For organizations, the business offering combines online notarization, eSignature, and identity verification, with varied pricing. Notarize for Salesforce supports initiating, managing, and completing notarizations within Salesforce, including status tracking and storage of completed transactions. The Adobe Sign integration similarly supports starting remote notarizations, tracking document status, and accessing completed documents within Adobe Sign workflows. These integrations are most relevant to teams already using those systems.

The company says its Proof platform encrypts data in transit and at rest, maintains comprehensive logging, and uses controls informed by NIST and SOC 2, with third-party audits and penetration testing. These are meaningful security measures for sensitive documents, though they do not replace an organization's own assessment of its requirements.

Pricing

Notarize is paid, with a free Notary Network membership. The individual notarization price is $25, paid once for the first seal; each additional seal is $15, each on-demand witness is $15, and each additional signer is $10. This gives an individual a clear entry price for a straightforward transaction, but a larger signing group should total the add-ons before proceeding.

Other transaction charges are $4, paid once for eSign, with unlimited signers, and $10, paid once for each additional signer. Additional seals cost $15, paid once, and an on-demand witness costs $15, paid once. The business plan uses custom pricing, so it is aimed at organizations evaluating a broader offering rather than individuals seeking a fixed subscription price.

Platforms

Notarize is available on Android, iOS, and the web, with mobile app and mobile web support. Its apps cover document handling, video notarization, and access to completed files, making it a practical option for signers who need to complete the process from a phone or tablet.

Who it's for

Notarize fits individuals who need a remote notarization, especially when participants are separated by location or schedule, and businesses that want notarization alongside eSignature and identity verification. Its integrations may suit teams whose work already runs through Salesforce or Adobe Sign. It is less compelling for anyone whose priority is a predictable total cost when multiple signers, seals, or witnesses are involved.

Pros and cons

• Pros: On-demand notaries are available 24/7, offering flexibility beyond standard business hours.
• Pros: Multiple signers can join in person on one device, simultaneously on separate devices, or in separate meetings, accommodating different schedules and locations.
• Pros: Unlimited document uploads are included with the individual service, and completed files can be downloaded or shared.
• Cons: The $25, paid once individual notarization price covers the first seal only; additional signers, seals, and witnesses increase the transaction cost.
• Cons: The workflow calls for a full document in PDF or DOCX format, limiting flexibility for other file types.

Alternatives

For a wider comparison, browse Online Notary Software.

• NotaryCentral is worth comparing if its free Business Suite includes enough for your needs: the free plan covers the first 15 RON signings and requires no credit card.
• BlueNotary may suit general notary work where a free plan matters; its Basic GNW plan includes unlimited general notary work, an electronic journal, and session recordings stored for 10 years.
• Online Notary Center offers a free Business Standard plan with charges of $25.00 per document and $25 each for additional seals and signers, useful for comparing transaction costs.
• Secured Signing offers a free account limited to 3 documents per month, a possible fit for low-volume use.
• Proof Notarize offers a Pro+ plan at $199 a month plus transaction fees, with API access, custom branding, advanced transaction forms, and signing rules for growing teams.
• Ronary is another paid option for Android, iOS, and web.
• ProNotary offers a Solo plan at $15 a month, billed annually, with a $180.00 annual license and transaction fees; compare it if that pricing structure suits your expected use.
• SIGNiX eNotaryDoX is a paid alternative with an Individual plan at $299 a year and a $50 monthly transaction commitment.

Verdict

Choose Notarize for a remote transaction that benefits from around-the-clock notary access, flexible signer participation, and a complete path from upload to finished document. Its business integrations add a case for organizations already working in Salesforce or Adobe Sign. Look elsewhere if a transaction with several signers, seals, or witnesses needs a lower or more predictable total cost.