MoneyMinder

MoneyMinder provides bookkeeping and financial management for nonprofits, volunteer treasurers, and small groups. Its accounting tools include bank registers, transaction entry, account reconciliation, check printing, and financial reports. Users can set budget categories and goals, compare actual finances with budgets, and forecast scenarios. The product also tracks member, donor, volunteer, homeowner, and contractor records, including dues and membership status. Reimbursement workflows can include custom forms, approvals, receipt requirements, notifications, and recording approved expenses in the bank register. MoneyMinder connects with more than 12,000 banks and supports PayPal, Square, Stripe, and Venmo; other transactions can be imported from OFX, QFX, or QBO files. It supports IRS 990-N e-filing, while 990-EZ and 8868 e-filing are paid add-ons. A free edition includes budgeting, a custom chart of accounts, goals and forecasts, contact tracking, and Excel export; transactions and advanced features require a subscription. The service is available on web, Android, and iOS. A 30-day trial is available, with tax e-filing and sending statements to users excluded during the trial.

MoneyMinder combines bookkeeping, budgeting, contact records, and reimbursement workflows for groups managing finances. The free edition covers budgeting tools, while transactions and advanced features require a subscription.

MoneyMinder suits nonprofits and small groups that need to track funds, budgets, contacts, and financial reports. Volunteer treasurers may also find its bank registers, reimbursement workflows, and tax filing options relevant.

Overview

MoneyMinder is bookkeeping and financial-management software for nonprofits, volunteer treasurers, and small groups. It suits organizations that need to connect budgets and fund tracking with member records and reimbursement approvals. Its free edition is useful for planning, but organizations that need to record transactions or reconcile accounts will need the paid subscription.

Key features

Bookkeeping, budgets, and funds

The paid plan brings bank registers, transaction entry, reconciliation, check printing, and financial reports together with budgeting. Custom categories, actual-versus-budget comparisons, goals, and forecasts help groups plan and monitor finances; fund and restricted-fund tracking, along with grant tracking, serve organizations that need to follow money by purpose. The free edition provides budgeting tools and forecasts, but not transaction handling, so it is a planning option rather than a complete bookkeeping system.

Contacts and reimbursements

Records for members, donors, volunteers, homeowners, and contractors can include dues and membership status. That breadth is useful for groups managing both financial activity and their constituent records in one product. Reimbursement workflows support custom forms, receipt requirements, multistep approvals, and notifications, with approved expenses recorded in the bank register. Those controls can help volunteer-led teams formalize expense handling, though access to the register and transaction features requires a subscription.

Connections, payments, and tax filing

MoneyMinder connects to more than 12,000 banks and supports PayPal, Square, Stripe, and Venmo; other bank transactions can be imported using OFX, QFX, or QBO files. This offers several ways to bring payment activity into bookkeeping. The product supports IRS 990-N e-filing, while 990-EZ and 8868 e-filing are paid add-ons. MoneyMinder Store, powered by Cheddar Up, provides payment collection pages for cards and eChecks, with Apple Pay and Google Pay among the additional methods.

MoneyMinder says financial-account connections are secure and read-only, data is backed up nightly, and store payments use PCI-compliant encrypted processing. Support is available through a help center, email, phone, and live chat during business hours. An audit trail is also supported, while role-based permissions are included in the paid plan.

Pricing

Free Edition — free

The free edition includes budgeting, a custom chart of accounts, goals and forecasts, contact tracking, and Excel export. It is a reasonable fit for groups that need to plan budgets and maintain contact records without recording transactions in MoneyMinder. Bookkeeping, bank registers, reconciliation, and other advanced features require a subscription.

MoneyMinder — custom pricing

The paid plan includes bookkeeping and bank registers, budgeting and reconciliation, financial reports, fund tracking, role-based user permissions, and iOS and Android apps. It is the relevant tier for organizations that need operational accounting rather than budget planning alone. The subscription is billed annually, can be canceled at any time, and its annual fee is nonrefundable.

A 30-day trial covers product features, but tax e-filing is limited to paid accounts and statements cannot be sent to users during the trial. Those restrictions matter for groups evaluating tax filing or statement delivery as part of their workflow.

Platforms

MoneyMinder is available on the web, Android, and iOS. The paid plan includes mobile apps for iOS and Android.

Who it's for

MoneyMinder is best suited to nonprofits, volunteer treasurers, and small groups that need budgeting alongside bookkeeping, fund tracking, contact records, and approval-based reimbursements. Its free edition can serve organizations focused on budgets and forecasts; groups that need transaction entry, reconciliation, or fund tracking in their accounting workflow should consider the paid plan. It is less suitable for a group whose only need is free, full-featured transaction bookkeeping.

Pros and cons

• Pros: The free edition includes budgets, forecasts, contact tracking, and Excel export, giving budget-focused groups a usable starting point without a subscription.
• Pros: The paid feature set combines bookkeeping, fund tracking, constituent records, and reimbursement approvals, reducing the need to separate these workflows.
• Pros: Bank connections, payment integrations, and file imports provide multiple routes for bringing financial activity into the system.
• Cons: The free edition excludes transaction handling and advanced features, so it does not replace a bookkeeping plan.
• Cons: The paid subscription is annual and nonrefundable, a meaningful commitment for groups that may only need seasonal financial administration.
• Cons: Tax e-filing is restricted during the trial, and 990-EZ and 8868 filings are paid add-ons.

Alternatives

For a broader nonprofit accounting shortlist, compare Nonprofit Accounting Software; organizations focused on fund-based accounting can also browse Fund Accounting Software. Groups managing homeowners' association finances may prefer to start with HOA Accounting Software.

• Churchsoft Assist 2026 is a paid alternative with Android, iOS, macOS, web, and Windows support.
• Xledger is a paid option with web, iOS, Android, and API platforms; pricing is tailored to business needs and includes a one-time implementation fee alongside a monthly SaaS subscription.
• Grain Ledger has a free web-based Starter plan capped at $20k in monthly expenses, one bank connection, three users, and one active budget; it may suit groups within those limits.
• LineLedger is a free web and self-hosted option with unlimited companies, users, transactions, invoices, bills, customers, and vendors; consider it when those unlimited records matter more than MoneyMinder's nonprofit-oriented workflows.
• Blackbaud Financial Edge NXT uses custom pricing based on organizational needs, with implementation, training, and ongoing support potentially included.
• NP Ledger offers a Starter plan at $289 a year for two users, with Form 990-N/990-EZ and 1099 contractor tracking; it is worth comparing for smaller nonprofits that want those features in a priced annual plan.
• Aplos starts with a Lite plan at $79 a month for two users, including balance sheet and income statement by fund, bank reconciliation, custom reports, and a board portal.
• FastFund Accounting has a Standard plan at $50 a month with cash-based and fund accounting, budgeting, project tracking, and a six-segment account number.

Verdict

MoneyMinder is a strong fit for nonprofits and small groups that want budgeting, fund-aware bookkeeping, contact records, and structured reimbursements in one system. Its free edition makes sense for budget planning, but transaction work and reconciliation require a paid subscription, whose annual fee is nonrefundable. Choose it when those connected workflows matter; look elsewhere if free transaction bookkeeping is the priority.