MileIQ

MileIQ automatically tracks mileage and creates reports for taxes or reimbursements, with Android, iOS, and web access. Drivers can classify drives as business or personal with a swipe, and classification can also use Work Hours, Named Locations, and Frequent Drives. They can submit mileage reports with a tap; business drives are included in submitted reports. Reports can be exported as PDF or CSV and emailed to a manager, accountant, or the driver. MileIQ for Teams adds a web dashboard where administrators can review submitted drives and approve or reject them. The Free plan includes 40 drives each month, automatic tracking, and auto-generated reports. Paid plans start at $8/user/mo. The Teams Pro page offers a 30-day free trial without requiring a credit card. MileIQ says it does not sell user data, and administrators only see drives included in reports submitted by drivers. It says drive data may be stored for up to seven years for mileage records in case of an IRS audit. MileIQ does not offer live tracking of drivers’ locations.

MileIQ combines automatic mileage tracking with reports for individuals and team review tools. Consider the free drive limit and the absence of live location tracking before choosing it.

MileIQ suits individuals tracking mileage for tax deductions or reimbursements, as well as teams managing employee mileage. Its reporting and review tools support drivers who submit records to managers or accountants.

MileIQ is an automatic mileage tracker for people documenting business travel for tax deductions or reimbursements, plus teams that need employee-report review. It suits drivers who want captured trips turned into shareable records rather than a live fleet map. The service’s value depends on how quickly you exceed its free allowance and how much administrative control your organization needs.

Overview

Founded in 2012 and headquartered in New York, MileIQ records mileage automatically, then helps drivers separate business and personal travel and produce reports. Individuals can move from a captured drive to a tax or reimbursement document with relatively little administrative overhead. Teams can add a web-based review layer, but organizations seeking continuous location visibility should choose a different type of product.

Key features

Drivers classify a drive as business or personal with a swipe. Work Hours, Named Locations, and Frequent Drives can also guide classification, which is useful for recurring commutes and client routes. These aids reduce repetitive sorting, but the driver remains responsible for making the business-use decision accurately.

A tap submits a mileage report, and submitted reports include business drives. PDF and CSV exports can be emailed to a manager, accountant, or the driver, giving independent workers a practical record for filing or reimbursement. Vehicle profiles, reimbursement rates, expense export, and mileage reports support that workflow, though MileIQ is focused on mileage rather than broad expense management.

MileIQ for Teams adds a web dashboard where administrators review employee submissions. Teams Pro adds approval or rejection of drives, so it is the better fit when a company needs an explicit review gate rather than simple collection. MileIQ says administrators see only drives included in submitted mileage reports. It also says it does not sell user data and retains drive data for up to seven years for mileage records in case of an IRS audit. There is no live tracking of drivers’ locations.

Pricing

The Free plan costs nothing and allows 40 free drives every month, automatic mileage tracking, and auto-generated reports. It is suitable for light mileage users, but frequent drivers will reach the cap quickly.

Teams Lite costs $8 per user per month, billed monthly. It includes automatic tracking plus adding or removing drivers and streamlined billing. Teams costs $9 per user per month, billed monthly, and adds a reporting dashboard and the ability to submit and review reports. Teams is the sensible minimum for a group that needs centralized oversight.

Teams Pro costs $10 per user per month, billed monthly. It includes dashboard reporting, drive approval or rejection, commute mileage deduction, Team Locations, multiple administrators, and custom rates. That combination is aimed at organizations with more involved policies or several reviewers. The Teams Pro page offers a 30-day free trial with no credit card required.

Unlimited costs $13.99 a month, billed monthly, and removes the drive quota while retaining automatic tracking and auto-generated reports. It is the clearest individual choice for high-mileage drivers. MileIQ’s paid plans start at $8 per user per month; paid plans are monthly, while the free tier remains capped at 40 drives.

Platforms

MileIQ runs on Android, iOS, and the web, covering mobile capture and browser-based team administration. Support is directed through the MileIQ Help Center.

Who it's for

Choose MileIQ if you are self-employed, claim mileage deductions, seek reimbursements, or manage a team that submits employee driving records. The Free plan fits occasional drivers; Unlimited fits individuals with substantial monthly mileage; Teams or Teams Pro fit employers that need reporting and review. It is not the right choice when live driver-location monitoring is a core requirement.

Pros and cons

• Pro: Automatic capture leads directly to business-use reports, reducing manual trip logging.
• Pro: PDF and CSV exports make records easy to send to accountants, managers, or yourself.
• Pro: Teams Pro supplies approval controls, custom rates, multiple admins, and team locations for formal mileage policies.
• Con: The Free plan stops at 40 drives per month, limiting it for frequent drivers.
• Con: Live location tracking is absent, so it cannot serve as a real-time fleet-position system.
• Con: Advanced review features require Teams Pro rather than the lower-cost team tiers.

Alternatives

For a broader comparison, see Mileage Tracking Software.

• Driversnote is worth choosing if unlimited trips and reports, an edit log, and a public API matter more than MileIQ’s team-review tiers.
• Everlance suits users who want 30 automatically detected trips monthly alongside unlimited manual start-and-stop tracking.
• Hurdlr is preferable when real-time tax estimates and manual finance tracking belong in the same free plan.
• Brex is an alternative for broader corporate card and entity-management needs.
• Expensify fits teams wanting mileage inside receipt scanning and expense reports.
• Gridwise is an option for drivers who also need service syncing and scheduled information.
• MileLog offers automatic drive detection with a lower-cost basic tier and CSV export.
• MyCarTracks is the alternative to consider for vehicle-oriented tracking and fleet positions.

Verdict

MileIQ is a strong choice for individuals and teams that want automatic mileage records, straightforward exports, and an optional approval workflow. Pick it for tax or reimbursement documentation, especially on Unlimited or Teams Pro when the free quota or basic review tools are too restrictive. Look elsewhere if you need live location tracking or a wider expense-management system.