Driversnote

Driversnote is a mileage tracking platform for individuals and teams documenting business trips for reimbursement or tax deductions. Its app can use phone motion detection to log trips automatically; users can classify trips as business or personal, and adding work hours enables automatic classification. Reports can be created, sent through the app, and saved as PDF or Excel. An optional vehicle iBeacon starts and stops tracking as a driver enters or leaves the vehicle. The Free plan allows reports for up to 15 trips per month; subscription plans allow unlimited trips and reports. Pro and Teams each cost $11 a month. Teams is for 2–10 users and adds report collection, review and approval, tags, notes, reminders, custom rates, and audit tools. Driversnote says location is recorded only while driving and users own their trip data. It is available on Android, iOS, web, and API. The company was founded in 2013 and is headquartered in Copenhagen, Denmark.

Driversnote combines trip capture, classification, and report tools for individual and team mileage records. Consider the Free plan’s monthly trip limit and the paid plans’ listed terms when choosing a fit.

Driversnote suits individuals who need to document business mileage and teams that collect and review trip reports. Its trip limit on the Free plan may suit people with up to 15 trips per month.

Overview

Driversnote is mileage-tracking software for people and organizations documenting business driving for reimbursement or tax deductions. It suits drivers who want automatic trip records and exportable reports, as well as teams that need to review submitted mileage.

Its appeal is the connection between trip capture, business-personal classification, and reporting. The Free plan’s 15-trip monthly reporting cap is a meaningful constraint for anyone who drives regularly for work.

Key features

Phone motion detection logs trips automatically, reducing the need to remember to start a record. Drivers can classify trips as business or personal; adding work hours enables automatic classification, which is most useful for people with predictable schedules. An optional Bluetooth iBeacon can start and stop tracking when a driver enters or leaves the vehicle, providing another trigger for capture.

Driversnote creates mileage reports that users can send through the app or save as PDF or Excel. Reimbursement rates, vehicle profiles, and expense export support the record-keeping workflow. Accounting integrations are with Wave in Canada and the U.S. and Dinero in Denmark, so businesses using other accounting tools may have to move report files separately.

Teams adds report collection, review and approval, tags, notes, reminders, custom rates, and audit tools. Managers see only submitted trips, and personal details can be censored in team reports. Driversnote says it records location only while the user is driving and that users own their trip data. Its privacy policy describes safeguards and identifies Google Cloud as a hosting sub-processor.

Pricing

The Free plan has no listed price and allows reports for up to 15 trips per month. It includes iOS, Android, and web access, making it a reasonable starting point for occasional business driving; drivers who exceed the cap will need a subscription for unlimited trips and reports.

Pro costs $11 a month and includes unlimited trips and reports, edit log, public API, and a free iBeacon with a yearly subscription. It fits an individual who needs continuing records or the edit log and API, though the iBeacon benefit is tied to yearly subscription.

Teams costs $11 a month for teams of 2–10 users. It includes unlimited trips and reports, admin collection and validation, public API, and a free iBeacon with a yearly subscription. Those shared review tools make it more appropriate than Pro for small organizations managing employee submissions.

Teams + serves organizations with 11 or more users and offers unlimited trips and reports, SSO, public API, tailored onboarding, and a dedicated Customer Success Manager; pricing is custom. All four plans list 24/7 support, while the dedicated manager is specific to Teams +. The paid plans remove the Free plan’s trip and report ceiling.

Platforms

Driversnote is available on Android, iOS, and web, with an API also offered. The mobile apps support trip capture, while web access gives users another way to work with reports and records.

Who it's for

Driversnote is a fit for individuals who need business-mileage records for reimbursement or tax deductions, especially those who want automatic capture and downloadable reports. Small teams can use its collection and approval workflow; larger organizations may value SSO and tailored onboarding. It is less compelling for light users who can stay within 15 trips a month but do not need a subscription, or for businesses whose accounting workflow depends on integrations beyond Wave or Dinero.

Pros and cons

• Pro: Automatic trip logging, optional iBeacon triggers, and business-personal classification reduce manual record keeping.
• Pro: PDF and Excel reports, reimbursement rates, and expense export give users portable mileage records.
• Pro: Teams offers approval and audit tools, with controls that limit managers to submitted trips and allow personal details to be censored.
• Con: Free reporting stops at 15 trips per month, so regular business drivers are likely to need a paid plan.
• Con: The accounting integrations cover Wave in Canada and the U.S. and Dinero in Denmark, which may not suit businesses using other systems.

Alternatives

Everlance is worth comparing if a free user wants up to 30 automatically detected trips per month, plus unlimited manual trip starts and stops.

Hurdlr may suit someone who wants mileage tracking alongside manual finance tracking and real-time tax estimates in its Free plan.

MileIQ offers a free plan with 40 drives per month, automatic mileage tracking, and auto-generated reports, making it an option for users whose main need is drive tracking and reporting.

Brex is another freemium option for readers comparing business software with a free Essentials plan.

Expensify may be a better fit for users who want mileage tracking as part of expense reports and receipt scanning on its free Submit plan.

Gridwise offers a free Basic plan with mileage tracking or manual entry and PDF reports, an alternative for users who can work within that narrower reporting format.

MileLog is an option for users seeking automatic drive detection, basic classification, CSV export, and up to 15 free cloud trips per month.

MyCarTracks is another mileage-tracking alternative.

Browse the Mileage Tracking Software directory to compare more options.

Verdict

Driversnote is a strong choice for individuals and small teams that need automatically captured business mileage, clear reports, and, for teams, a review process. Its trip classification and team controls make it more than a basic logbook, but the Free plan’s 15-trip ceiling and limited accounting integrations are reasons to look elsewhere if volume or software compatibility matters more.