Maintain CMMS

Maintain CMMS brings work orders, assets, preventive maintenance and engineering schedules into one platform for maintenance teams. Users can create, prioritize, assign and track reactive or planned work through completion. Assets can be organized from site to component, given printable QR labels and tracked with maintenance history. Recurring schedules show upcoming tasks, while checklists, readings, photographs, notes and signatures can record completed work. Flows link When, If and Then steps to automate routine follow-up. The mobile web workspace includes assigned work, statuses, comments and time recording, with offline queuing for supported updates. The free Basic plan includes one site, 25 assets, 25 parts, two active preventive plans, two inspections and unlimited work orders. Standard costs £49 per month plus VAT where applicable; Pro costs £99 per month plus VAT where applicable. Paid plans support Excel or CSV asset imports, with limits of 10,000 rows per upload and a 5 MB file size. The product is described for growing maintenance teams in manufacturing and other asset-intensive operations.

Maintain CMMS covers work orders, asset records, preventive schedules and completion evidence, with mobile web access and offline queuing for supported updates. The free Basic plan has defined site and asset limits; Standard and Pro are priced monthly plus applicable VAT.

Maintain CMMS suits growing maintenance teams in manufacturing and other asset-intensive operations. It is relevant to teams managing equipment, scheduled upkeep, work completion evidence and spare parts.

Maintain CMMS is a maintenance platform for growing teams in manufacturing and other asset-intensive operations. It suits organisations that need one place for reactive jobs, planned servicing and asset history, with a path to inspections and automated follow-up as operations expand. The best reason to choose it is the focused maintenance workflow; the main caution is that meaningful scale and multi-site capability arrive only on paid or custom-priced tiers.

Overview

The platform brings work orders, assets, preventive maintenance and engineering schedules together. Coordinators can create, prioritise, assign and follow reactive or planned work through completion, while technicians receive assigned work and record progress in the mobile workspace.

Its structure is particularly sensible for teams moving beyond spreadsheets: assets can run from site to component, maintenance history stays attached to those records, and recurring tasks show what is due next. The free tier is useful for a small pilot, but its one-site and 25-asset ceiling makes it unsuitable for a broad operating estate.

Key features

Work orders and mobile work. Jobs can be prioritised, assigned and tracked to closure. The mobile web workspace includes statuses, comments and time recording, with offline queuing for supported updates. That combination fits technicians who need to capture work away from a desk, although offline operation applies only to supported updates rather than every function.

Asset and preventive control. Site-to-component records, printable QR labels and maintenance history give teams a practical way to identify equipment and review past work. Recurring maintenance plans make upcoming obligations visible, which is valuable where missed servicing carries operational risk.

Completion evidence. Checklists, readings, photographs, notes and signatures create a stronger closeout record than a simple completed status. This is a Pro capability, so teams that require auditable inspection evidence must budget above Standard.

Automation and inventory. Flows connect When, If and Then steps to automate routine follow-up. Pro also adds parts, suppliers and low-stock control, while paid plans accept Excel or CSV asset imports of up to 10,000 rows per upload, subject to a 5 MB file limit. These tools help an established maintenance operation, but they are not part of the free starting point.

Security and records. The service uses HTTPS, salted PBKDF2-SHA-256 password hashes and server-side organisation and role checks. Workspace records can be exported, and uploaded files are held in private object storage behind authenticated, organisation-scoped routes. Support is attended from 09:00–17:00 UK time, Monday to Friday, excluding public holidays in England; response targets vary by priority and are not guaranteed resolution times.

Pricing

Basic — £0 per month, free forever. One site, 25 assets, 25 parts, two active preventive-maintenance plans and two inspections are the hard limits, while work orders are unlimited. It is appropriate for a very small team validating the workflow, not for a multi-site register or evidence-heavy compliance process.

Standard — £49 per month, plus VAT where applicable. This removes asset and preventive-plan limits, includes Excel asset and parts imports, and has no per-user or per-asset charges. It is the sensible growth tier for teams that need a complete asset library and recurring maintenance without inspections, completion evidence, parts control or automation.

Pro — £99 per month, plus VAT where applicable. Everything in Standard is included, alongside inspections and completion evidence, parts, suppliers and low-stock control, Flows, planner and operational reports. Choose it when documented closeout and operational oversight matter; otherwise Standard avoids paying for capabilities you do not need.

Enterprise — custom monthly pricing. It adds advanced roles and audit history, Asset Signals and condition triggers, plus multi-site and integration options. This is the route for larger or more complex estates, but the lack of a published price means cost must be established directly.

A free trial is offered, and the paid plans are monthly subscriptions. VAT applies where stated, so UK buyers should account for that addition to the headline prices.

Platforms

Maintain CMMS supports Android, iOS and web access. Mobile access is provided through the web workspace rather than a separately identified native mobile product, and API access is available.

Who it's for

This is a strong fit for growing maintenance teams in manufacturing and other asset-intensive operations that need controlled work orders, preventive schedules and a traceable asset history. Basic suits a small proof of concept. Standard fits a team scaling its register without per-user fees. Pro is aimed at operations that need inspection evidence, inventory controls and workflow automation. Look elsewhere if you require a published Enterprise price before procurement or need multi-site and integration options without moving to a custom arrangement.

Pros and cons

Pros

• Unlimited work orders on the free plan let a small team exercise the core workflow without a usage charge.
• Site-to-component assets, QR labels and maintenance history keep identification and service context together.
• Pro’s checklists, readings, photos, notes and signatures provide a substantially richer completion record.
• No per-user or per-asset charges on Standard and Pro make expansion easier to forecast.
• Offline queuing for supported mobile updates helps technicians working with intermittent connectivity.

Cons

• Basic is restricted to one site, 25 assets, 25 parts, two active preventive plans and two inspections.
• Inspections, completion evidence, inventory controls, Flows and reports are withheld from Standard.
• Multi-site and integration options are limited to Enterprise, whose price is custom.
• Support hours follow UK business hours and response targets are not guaranteed resolution times.

Alternatives

Choose Fiix instead if you want a freemium service with Android, iOS, web and API access; its free plan includes 25 active preventive-maintenance plans, unlimited service requests and work orders, downtime tracking and asset management.

Atlas CMMS is the better direction for buyers specifically seeking an open-source option with self-hosted deployment, alongside hosted platforms and a free plan.

Pick MaintainX when a freemium model and broad requester access are priorities; its Basic plan includes unlimited work orders, procedures and requester users.

openMAINT suits organisations wanting free, self-hosted facility and asset management across a wide range of operating systems.

EMS Academic Scheduling is a paid scheduling product for buyers whose primary need is academic timetabling rather than maintenance management.

Consider MPACT CMMS if a per-user annual-billing model at $29 per user per month better matches your purchasing approach.

Planon is another paid option with Android, iOS, web access and a free trial.

Azolla FM is worth considering for facilities teams prepared for an estimated plan starting at €150 per month and use-case-specific onboarding.

Verdict

Maintain CMMS is a good choice for a growing maintenance team that wants work orders, asset structure and preventive scheduling in one focused system, then needs inspection evidence and automation at Pro level. Choose it for its clear tier progression and lack of per-user charges on paid plans; look elsewhere if you need inexpensive multi-site integration, fully open-source deployment or a firm Enterprise price before committing.