Planon

Planon provides an IoT-enabled Integrated Workplace Management Solution for organizations managing real estate, space and workplace services, assets and maintenance, and energy and sustainability. Its real estate tools cover portfolios, leases, invoices and cashflow, transactions, and capital projects. Maintenance capabilities include reactive work orders, preventive and predictive maintenance, asset lifecycle, vendor and warranty management, health and safety, inventory, and procurement. Workplace features include desk and room booking, visitor management, workplace services, and sensor insights across described Core, Advanced, and Enterprise tiers. The mobile app includes Workplace App, Mobile Field Services, Mobile Asset Manager, and Mobile Condition Assessor. Planon describes an open platform with REST API integration tools and a Marketplace catalog for extending functionality and connecting systems. Its cloud services use AWS and Microsoft as hosting providers for Planon Live SaaS; the customer environment location is agreed in the Order Form. Pricing is available on request, and the Workplace App page offers a free 14-day trial. Assurance information applies to selected services, while other services receive Planon’s standard security and data-protection baseline.

Planon brings property, workplace, maintenance, and related operations into an IWMS with mobile apps and integration tools. Prospective customers need to request pricing, and assurance coverage varies by service.

Planon suits organizations managing workplace, facilities, and real-estate operations, as well as higher-education institutions seeking an integrated campus solution.

Planon is an IWMS for organizations coordinating real estate, workplace services, assets, maintenance, and sustainability. It suits property and facilities teams managing connected operations across a portfolio or campus. Its breadth is a strength when those functions need to work together, but may be more than teams seeking one focused tool require.

Overview

Planon brings real-estate, workplace, maintenance, and energy management into one system, linking building operations with the people and processes around them. Real-estate capabilities cover portfolios, leases, invoices and cashflow, transactions, and capital projects. For organizations that need a consolidated view of property and related operations, that scope can reduce the need to treat each function as a separate workflow; smaller or narrowly focused teams may not benefit from the full range.

Maintenance tools span reactive work orders, preventive and predictive maintenance, asset lifecycle, vendors and warranties, health and safety, inventory, procurement, and inspection checklists. That makes Planon relevant for teams connecting day-to-day work with asset and supplier management, rather than only logging requests.

Key features

Workplace and mobile

Workplace features include desk and room booking, visitor management, workplace services, CAD integration, and move management. Core, Advanced, and Enterprise tiers are described; Advanced adds workplace sensor integration and insights. That tier distinction matters to buyers who want sensor-informed workplace planning, while basic booking needs may not justify choosing a broader platform on that basis alone.

The Planon Workplace App lets employees book desks and rooms, request services, and access workplace information from a phone. Planon's mobile apps also include Mobile Field Services, Mobile Asset Manager, and Mobile Condition Assessor. This mobile coverage suits organizations whose employees and field teams need to interact with workplace and asset processes away from a desktop.

Integrations, cloud, and support

Planon describes an open platform for connecting third-party products and building technology, with REST API tools and a Marketplace catalog of apps and integrations. This is useful when an organization needs to connect building systems or business applications, though the breadth of a partner ecosystem also means buyers should confirm which connections fit their environment.

The cloud service uses Amazon Web Services technology and automated updates and releases. Planon's sub-processor information also names AWS and Microsoft as hosting providers for Planon Live SaaS, with environment location agreed in the order form. Premium Customer Support includes request handling, a designated consultant, and proactive system health checks; the customer portal provides updates, documentation, and service requests around the clock.

Security

Planon reports ISO 27001, ISAE 3402 Type II, and SOC 2 assurance information for selected services, including Planon Universe SaaS. It states that other services receive its standard security and data-protection baseline rather than necessarily the same certification coverage. Buyers should check which service scope applies to their deployment.

Pricing

Planon is paid software with custom pricing; prospective customers are directed to request a demo. A free 14-day trial is offered for the Planon Workplace App, not stated as a trial of the full IWMS. The workplace offering describes Core, Advanced, and Enterprise tiers, but no tier prices or seat and usage limits are provided. That leaves organizations needing a budget or a specific package to discuss scope directly with Planon before comparing total cost.

Platforms

Planon supports Android, iOS, web, and API access. That combination accommodates mobile workplace and field use alongside browser-based operations and integrations.

Who it's for

Planon is aimed at organizations managing workplace, facilities, and real-estate operations, including higher-education institutions through its integrated campus solution. It is best suited to teams that will use several connected parts of the IWMS—property, space, maintenance, and building technology—rather than a buyer looking only for a booking app or work-order tracker.

Pros and cons

• Broad operational coverage: Real estate, workplace, maintenance, and sustainability functions sit within one IWMS, which is valuable when teams need to connect property decisions with daily service work.
• Mobile tools for different roles: Separate workplace, field service, asset, and condition-assessment apps support employee and operational workflows beyond desktop use.
• Integration options: REST API tools, building-technology connections, and Marketplace extensions give organizations ways to connect existing systems.
• Custom pricing and a narrow trial: Buyers must request pricing, and the free 14-day trial applies to the Workplace App rather than the full system, making evaluation and budgeting less straightforward.
• Assurance varies by service: Certifications and reports cover selected services, so organizations with specific compliance requirements need to verify coverage for their chosen deployment.

Alternatives

For a dedicated commercial-property or lease-accounting comparison, see Commercial Property Management Software and Lease Accounting Software. Teams focused on work orders can compare Work Order Management Software, while facilities-led buyers can browse Facilities Management Software.

Consider it when academic scheduling is the need rather than broad IWMS operations.

VTS Activate is a paid Android, iOS, and web option with pricing available through sales. Choose it for a different workplace-focused alternative when comparing options.

Sage 300 Construction and Real Estate is paid software for Android, iOS, and Windows, with subscription pricing available on request. It is worth considering when construction and real-estate software is the priority.

Farvision ERP is a paid Android, iOS, web, and API option with no free plan; its quote depends on modules and user count. It may suit buyers prepared to scope an ERP package around those factors.

Reapit PM is a paid Android, iOS, and web option with residential trust accounting, workflows, owner and tenant apps, and KPI reports in its Accelerate plan. Its Premium plan is also available; consider it when those residential property-management capabilities are the closer fit.

Re-Leased is a paid iOS and Android alternative. Its Core plan allows unlimited users and companies, while Pro includes 300 invoices per month and up to 100 custom reports; compare it when those plan terms match your property-management needs.

Yardi Breeze is a paid iOS and Android option. Breeze is $1 a month with an annual agreement and a $100 minimum per month; Breeze Premier is also offered with terms and minimums. Consider it when those pricing terms and a separate property-management product are preferable.

Ownexa offers a free web plan capped at 5 units, 1 organization, and 1 team seat, with extra units priced at $4 / extra unit / mo for units 6–20. Its paid Core plan is $79 a month. It is an option for buyers who want to begin with a capped free plan rather than a custom-priced IWMS.

Verdict

Choose Planon if your organization needs property, workplace, maintenance, and building operations connected in one IWMS, particularly across a complex portfolio or campus. Its extensive coverage, mobile apps, and integration options are the case for choosing it; custom pricing, a Workplace App-only trial, and service-specific assurance scope are reasons to look elsewhere or confirm fit before committing.