KoNote
Toronto, Ontario, Canada
What it is
KoNote is a free, web-based participant outcome management system for nonprofits. Each organization operates its own instance on its infrastructure or local network, so the organization configures and secures that environment. The system brings together encrypted client records, custom intake fields, program enrollment tracking, and role-based search. Teams can set targets and goals, connect them to quantifiable metrics, track changes over time, and reuse plan templates. Notes may be quick or structured, with templates, metric recording, and backdated entries preserved in audit trails. Messaging supports SMS through Twilio and email through SMTP, with consent tracking; calendar subscriptions use iCal feeds. Authentication can use Azure AD single sign-on or local Argon2 authentication. Security measures include field-level PII encryption and a separate immutable audit database. Optional AI can suggest goals, metrics, note structures, and outcome narratives, with PII scrubbed before leaving the server. The MIT-licensed software also supports participant portals, forms and surveys, and reporting dashboards.
For and against
For
- Free plan under the MIT License
- Custom intake fields and program enrollment tracking
- Goal metrics and reusable plan templates
- Participant portal, forms, surveys, and dashboards
- SMS and email messaging with consent tracking
Against
- Organizations must run and secure their own instance
- No mobile access is listed
The verdict
KoNote combines participant records, outcome tracking, and progress notes in a self-hosted system. It may suit nonprofits that can manage their own infrastructure and want tools for tracking and reporting outcomes.
Who it suits
KoNote suits nonprofit organizations that need to manage participant records, track outcomes, and document progress. It is intended for organizations able to run and secure their own infrastructure.
Plans and prices
Self-hosted KoNote
Run on your own infrastructure · Python 3.12+ · PostgreSQL 16+ · Git
Read 15 Oct 2026 · github.com
Self-hosted MIT-licensed KoNote
run your own instance · organization configures and secures infrastructure
Read 30 Sep 2026 · github.com
On the record
- Access control
- Role-based access is program-scoped, with middleware, decorators and view filtering enforcing restrictions.github.com · read 15 Oct 2026
- Accessibility
- The README says KoNote follows WCAG 2.2 AA practices including semantic HTML, labels, keyboard navigation, contrast and screen-reader support.github.com · read 15 Oct 2026
- AI features
- Optional AI tools suggest goals, metrics, note structures and outcome narratives; personally identifying information is scrubbed before external processing.github.com · read 15 Oct 2026
- API and SDK status
- The public repository describes integrations and AI API-key configuration but does not publish a standalone REST API, SDK or API reference.github.com · read 15 Oct 2026
- Authentication
- Authentication can use local Argon2 credentials or Azure AD single sign-on.github.com · read 15 Oct 2026
- Automatic security checks
- Production startup blocks when encryption keys, secret keys or security middleware are unsafe; demo mode only warns.github.com · read 15 Oct 2026
- Calendar integration
- Meetings can publish privacy-safe iCal feeds for Outlook, Google Calendar and Apple Calendar and send reminders.github.com · read 15 Oct 2026
- Calendar integrations
- Users can subscribe to iCal feeds in Outlook, Google Calendar, or Apple Calendar.github.com · read 30 Sep 2026
- Client records
- It stores encrypted participant records, agency-defined intake fields, program enrolments and role-controlled search.github.com · read 15 Oct 2026
- Company facts
- LinkedIn lists LogicalOutcomes as a Toronto nonprofit with 11–50 employees founded in 2013.bg.linkedin.com · read 15 Oct 2026
- Company finances
- LogicalOutcomes' 2021 annual report says revenue was under $1 million and therefore did not require a statutory financial audit.salamander-wolverine-sfm2.squarespace.com · read 15 Oct 2026
- Customisation
- Administrators can change terminology, enable feature toggles, define custom fields, build templates and configure programs.github.com · read 15 Oct 2026
- Deployment model
- Each organization runs its own KoNote instance on its own infrastructure or local network.github.com · read 30 Sep 2026
- Deployment requirements
- The documented prerequisites are Python 3.12 or newer, PostgreSQL 16 or newer and Git; Docker Compose is supplied for deployment.github.com · read 15 Oct 2026
- Documentation
- Repository documentation is organized into deployment, administration, frontline usage and technical-reference guides, with a separate backup and restore runbook.github.com · read 15 Oct 2026
- Independent history
- Canadian Healthcare Technology reports that Gotlib launched KoNote in 2014 after finding existing mental-health EMRs too structured.canhealth.com · read 15 Oct 2026
- Licence
- The repository is released under the MIT License, allowing use, modification, distribution and sublicensing subject to the license notice.github.com · read 15 Oct 2026
- License
- KoNote is released under the MIT License, which grants permission free of charge to use, copy, modify, publish, distribute, sublicense, and sell copies.github.com · read 30 Sep 2026
