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FunctionFox
FunctionFox · Victoria, British Columbia, Canada · founded 2000
What it is
FunctionFox is a web-based work platform for creative teams that combines time tracking, budgets and billing, retainers, reporting, project management and resource forecasting. Users can record time with a real-time stopwatch or enter it manually. Project tools include to-do lists, Gantt charts, board views, calendars, recurring tasks and automated reminders. Resource planning and campaign planning are also listed, and Zapier integrations connect FunctionFox with other tools. The mobile app works on iOS and Android. The In-House platform adds custom online request forms that create projects automatically and can send email notifications. FunctionFox says customer data is transmitted using SSL encryption and backed up off site regularly. It reports an average support response time of less than one hour and offers free support and onboarding. Each listed plan includes 10GB of file-management storage; extra storage costs more. Retainers can run for up to 24 months. FunctionFox offers a free trial but no free plan. Its listed monthly plans are Classic at $12.75 a month, Premier at $19.25 a month and In-House at $44 a month, each with a three-user minimum and unlimited clients and projects.
For and against
For
- Time tracking supports stopwatch and manual entry.
- Project tools include Gantt charts and recurring tasks.
- Each listed plan includes 10GB of file storage.
- Free customer support and onboarding are available.
Against
- There is no free plan.
- Each plan has a three-user minimum.
- Retainers are limited to 24 months.
- Additional storage costs extra.
The verdict
FunctionFox combines project coordination with time and budget tracking for creative teams. The listed plans include the same three-user minimum and 10GB of storage, with a free trial but no free plan.
Who it suits
FunctionFox is designed for creative professionals and creative, marketing, advertising, public relations, multimedia and interactive firms. It may suit teams coordinating project time, budgets and resources.
Plans and prices
Classic
timesheet stopwatch · unlimited clients and projects · estimate and budget tracking · retainer tracking
Read 21 Oct 2026 · functionfox.com
Premier
Classic features · actionable to-do list · Gantt charts and schedules · availability and traffic reports
Read 21 Oct 2026 · functionfox.com
In-House
Classic and Premier features · custom job-intake forms · advanced report builder · unlimited custom fields
Read 21 Oct 2026 · functionfox.com
On the record
- API and SDK availability
- An API catalog lists no documented API styles, developer documentation, API reference, SDKs, webhooks or sandbox for FunctionFox.apitracker.io · read 21 Oct 2026
- Backups
- Customer data is backed up off site regularly.functionfox.com · read 30 Sep 2026
- Budgeting
- Budgets update from entered timesheets and expenses, with support for fixed-fee, hourly and retainer work.functionfox.com · read 21 Oct 2026
- Company headquarters
- LinkedIn lists headquarters at #2-415 Dunedin Street, Victoria, British Columbia, Canada.linkedin.com · read 21 Oct 2026
- Company size
- LinkedIn lists FunctionFox as a privately held company with 11–50 employees.linkedin.com · read 21 Oct 2026
- Core functions
- The platform combines time tracking, budgets and billing, retainers, reporting, project management, and resource forecasting.functionfox.com · read 30 Sep 2026
- Data access
- FunctionFox says it does not view, analyze, share, or otherwise access customer proprietary data except when customer service representatives and technicians troubleshoot or maintain an account upon request.functionfox.com · read 30 Sep 2026
- Data access policy
- FunctionFox states that it does not view, analyze, share or access customer proprietary data unless a customer gives permission for support or troubleshooting.functionfox.com · read 21 Oct 2026
- Documentation
- The official Help Centre provides a knowledge base for account setup and daily use plus contact access and professional consulting, training and data-management services.functionfox.com · read 21 Oct 2026
- File exchange
- Flink lets users upload project files, share them with other users or email download links to outsiders; one upload batch is limited to 1GB.functionfox.com · read 21 Oct 2026
- Funding
- GetLatka reports FunctionFox raised $500,000 across one round.getlatka.com · read 21 Oct 2026
- Integrations
- The company says teams can connect FunctionFox to other tools through Zapier integrations.functionfox.com · read 21 Oct 2026
- Invoicing
- Invoices and quotes can be populated from tasks, rates, timesheets, estimates and project costs, then viewed as HTML or downloaded as PDF.functionfox.com · read 21 Oct 2026
- Limit: advanced project management
- Review coverage identifies weaker support for advanced project-management needs and limited flexibility compared with broader tools.capterra.com · read 21 Oct 2026
- Limit: integrations
- A Software Advice reviewer said the product could not integrate with their billing software, leading them to leave it.softwareadvice.com · read 21 Oct 2026
- Limit: mobile feature depth
- The Digital Project Manager review says the mobile app has less functionality than the desktop experience.thedigitalprojectmanager.com · read 21 Oct 2026
- Limit: reporting and retainers
- Reviewers request more robust reporting and more retainer options, with one complaint that retainer functionality ends after two years.trustradius.com · read 21 Oct 2026
- Mobile access
- FunctionFox’s mobile app works on both iOS and Android.functionfox.com · read 30 Sep 2026
The review
Overview
FunctionFox is a web-based platform that connects creative project work with time, budgets, billing and resource forecasting. It suits agencies and in-house creative, marketing, advertising, public-relations, multimedia and interactive teams that need operational and financial oversight in one system. The breadth is useful for client-service work, but the three-user minimum and lack of a free plan make it a poor match for solo practitioners or very small teams testing the waters.
Key features
Time can be captured with a live stopwatch or entered manually, then tied to budgets, billing, retainers and reporting. That combination helps managers compare planned effort with billable work and profitability rather than treating timekeeping as a separate administrative chore. Retainers can run for up to 24 months, a practical fit for standard ongoing engagements but a hard ceiling for longer contracts.
Work management covers to-do lists, Gantt charts, board views, project calendars, recurring tasks and automated reminders. Resource planning and campaign planning extend the system beyond task assignment, giving firms a way to coordinate capacity and campaign activity alongside project delivery. Zapier integrations can connect FunctionFox to other services when the built-in workflow is not enough.
Each plan includes 10GB of file-management storage, with more available for an additional charge. That allowance is workable for documents and modest project files, but media-heavy creative departments should budget for expansion. Mobile apps support both iOS and Android, complementing the web workspace.
FunctionFox says data is transmitted with SSL encryption and backed up off site regularly. It says proprietary customer data is not viewed, analyzed, shared or otherwise accessed except when support staff or technicians troubleshoot or maintain an account at the customer's request. Free onboarding and customer support, with an average response time of less than one hour, are meaningful advantages for teams moving a financial workflow into a new system.
Pricing
FunctionFox is paid software with no free plan, but a free trial is available. Annual billing starts at $10.50/user/mo. The published monthly options all require at least three users, so the entry commitment is higher than the headline per-user rate suggests.
| Plan | Price | What it means |
|---|---|---|
| Classic | $12.75 a month, billed monthly; 3-user minimum | Unlimited clients and projects, suitable for teams that need core project and time coordination. |
| Premier | $19.25 a month, billed monthly; 3-user minimum | Unlimited clients and projects for teams that need a higher service tier than Classic. |
| In-House | $44 a month, billed monthly; 3-user minimum | Includes unlimited clients and projects plus custom online request forms that automatically create projects and can send email notifications. |
All three plans include 10GB of storage, so moving up does not remove the need to pay extra for larger file libraries. The In-House plan is the clearest fit for internal departments handling structured intake; agencies focused on client projects may find Classic or Premier more proportionate. Custom request forms are the main stated reason to pay for In-House.
Platforms
FunctionFox runs on the web and offers apps for Android and iOS. Zapier connectivity provides an integration route for teams that keep parts of their workflow in other tools.
Who it's for
Choose FunctionFox when a creative or marketing organization needs time capture, project schedules, financial controls, retainers and capacity planning together. It is particularly suited to agencies and in-house departments managing multiple clients or campaigns. Solo consultants and teams of fewer than three users should look elsewhere because every plan carries the same minimum, and organizations wanting a free ongoing tier will not find one.
Pros and cons
- Pro: Time tracking feeds directly into budgets, billing, retainers and reports, supporting profitability decisions.
- Pro: Gantt, board, calendar, recurring-task and reminder views cover different planning styles in one service.
- Pro: Resource and campaign planning add capacity and campaign oversight beyond basic task management.
- Pro: Free onboarding and support with an average response under one hour can reduce implementation friction.
- Con: A three-user minimum applies to every plan, raising the cost for solo users and tiny teams.
- Con: There is no free plan, and additional storage costs extra beyond the included 10GB.
- Con: Retainers cannot exceed 24 months, which may not suit unusually long agreements.
Alternatives
For a freemium option with a free plan and trial, consider Streamtime. Teams seeking broader employee, attendance and payroll functions should compare Keka. Professional-services firms looking for an enterprise ERP can evaluate Deltek Maconomy, while Kantata offers pricing tailored to company size and working model.
Scoro is worth considering when time-billing plans starting at $17 a month are a better fit. TimeLog starts at €14 a month for time and expense logging, project management and invoicing. Teams wanting a custom-quoted full platform can look at Accelo; BigTime starts at $20 per user/month for time, expense, portfolio, billing and invoicing management.
Verdict
FunctionFox is a strong choice for creative firms that want project execution, time and financial control, resource planning and client retainers in one platform, backed by mobile access and responsive onboarding support. Choose it for that integrated agency workflow; look elsewhere if you are a solo user, need a free plan, require more than 10GB without extra cost, or operate retainers longer than 24 months.
