Event Floor Planner

Event Floor Planner is an online tool for creating event floor plans and seating charts. Its editor lets users place layout elements by dragging them, then rotate or resize them. Users can make guest lists, assign guests to tables, and export plans as PDF documents. The site presents the tool for weddings, quinceañeras, corporate events, and other special occasions. It works on web, Android, and iOS and is described as mobile-friendly, although the designer recommends a desktop or laptop for precise placement and editing. Layouts can be saved to the cloud with an email address without creating an account, and unique links can be used to share them. The Free plan costs nothing and includes PDF export, with no signup required. Layouts left in browser storage may be lost if browser data is cleared or the user changes browsers or devices. Anyone with a shared layout link can see its contents, including guest names and email addresses shown in the layout. The privacy policy describes encryption in transit and at rest, access controls, and regular security monitoring. Professional templates are described as coming soon.

Event Floor Planner covers the basics of layout editing, seating assignments, and PDF export at no charge. Take care with browser-only saves and shared links that expose guest details.

Event Floor Planner suits people arranging seating and room layouts for weddings, quinceañeras, corporate events, or other occasions. It is useful for those who want PDF exports and link sharing without creating an account.

Overview

Event Floor Planner is a free online tool for arranging event spaces and assigning guests to tables. It is best for hosts planning weddings, quinceañeras, corporate events, and other occasions who need a floor plan they can export as a PDF. The core workflow is useful for straightforward seating plans, though browser storage and link sharing require care.

Key features

Arrange a room and its guests

The editor lets users place, rotate, and resize layout elements with drag-and-drop controls. That flexibility suits planners who need to adapt a room to a specific event, while guest lists and table assignments keep seating decisions alongside the layout. Professional templates are coming soon, so users should be prepared to build a plan from scratch rather than choose a ready-made design.

Save, export, and share

Plans can be exported as PDFs, saved to the cloud with an email address, or shared through unique links. Cloud saving without account creation lowers the barrier for a one-off event, and PDF export gives planners a portable version of the layout. Browser-stored work may be lost if browser data is cleared or the user changes browsers or devices, so it is a poor sole home for a plan that would be difficult to recreate.

Anyone who has a shared link can view the layout, including guest names and email addresses shown in it. That makes link sharing convenient for coordination but unsuitable for details that should stay private. The privacy policy says data in transit uses SSL/TLS, stored data is encrypted at rest, and access controls and regular security monitoring are used; those measures do not change who can view a link once it is shared.

Pricing

The Free plan costs nothing and includes the online tool without signup and PDF export. There is no free trial because the product is free, and no paid tier or quota is described. It is a strong fit for individuals who need a basic plan without a subscription, but teams seeking a broader paid feature set should compare other tools.

Platforms

Event Floor Planner is available on Android, iOS, and the web. The site describes it as mobile-friendly, but recommends a desktop or laptop for precise placement and editing. Mobile access is useful for viewing or making simpler adjustments; detailed layout work is better suited to a larger screen.

Who it's for

This is a sensible starting point for individuals coordinating seating and room layouts for weddings, quinceañeras, corporate events, and similar occasions. It is less suitable for plans that depend on durable browser-only storage, or for sharing guest information with a wide audience through an open link. Questions or requests can be sent to [email protected].

Pros and cons

• Pros: Free access, no signup requirement, PDF export, and guest-to-table assignments cover the essentials for a straightforward event plan.
• Pros: Drag-and-drop placement, rotation, and resizing allow room elements to be adjusted to the event.
• Cons: Browser-stored layouts can be lost after clearing browser data or switching devices or browsers.
• Cons: Anyone with a shared link can see guest names and email addresses included in the layout.
• Cons: Professional templates are not yet available, so users must assemble their own plans.

Alternatives

EventReception is worth considering for event-based pricing: its MAX-150 plan costs 19.00 € per once and covers one event, up to 150 guests, and up to two tablet devices. Cvent may suit readers looking at paid event solutions; its registration product can be tried for free. 3D Event Designer is a paid option with 2D and 3D event diagramming; its Basic plan is $14.95 a month for one user license and one floor plan. E3D Planner offers a paid Starter plan at $16.99 a month with one event at a time, PDF export, and an AR viewer. Planning Pod is another paid option for readers comparing event-planning software. EventDiagram has a free plan and is available on the web. Eventscript offers a free plan for one upcoming event at a time. OnePlan has a free plan limited to one event, 25 objects, and low-resolution watermarked PNG export. Browse more options in Event Diagramming Software.

Verdict

Choose Event Floor Planner if you want a no-cost way to place room elements, assign guests, and export a basic event plan without creating an account. Its main appeal is a useful core workflow at no charge; look elsewhere if your work needs reliable storage across devices or private sharing of guest details.