Coast

Coast is maintenance and asset management software for tracking equipment, assigning work orders, and coordinating team communication. Work orders can be assigned and prioritized, with real-time chat and photo or checklist attachments. Preventive maintenance schedules can run by days, weeks, or months, with meter-based tasks and due-date alerts. QR codes provide access to asset information and equipment status. Coast also offers equipment performance insights, custom dashboards, and maintenance team efficiency and cost tracking. It connects with Zapier, an Open API, and hardware such as IoT sensors and smart meters. The Android and iOS apps support QR scanning and direct photo capture, and desktop support includes Windows 10 version 2004 or later, Windows 11, and macOS 12 or later. A free plan is available, and new signups receive a seven-day Pro trial without a credit card. Starter costs $2 per user per month. An organization must put all members in a workspace on the same plan.

Coast brings asset records, work orders, maintenance scheduling, and team communication into one system. The free plan has defined limits, and teams should account for the workspace-wide plan requirement before choosing a tier.

Coast is aimed at deskless workforces and SMB-focused teams that need maintenance, communication, or operations workflows. Its work orders, asset records, and preventive maintenance tools may suit teams coordinating equipment upkeep.

Overview

Coast is a maintenance and asset management platform for teams that coordinate equipment upkeep and frontline operations. It suits deskless and SMB-focused teams that want work orders, asset records, and staff communication together. Its free tier makes it possible to start without a subscription, but short history and tight upload limits may push working teams toward a paid plan.

Key features

Work orders and communication

Teams can assign and prioritize work orders, then use real-time chat and photo or checklist attachments to keep job context with each task. Native iOS and Android apps add QR scanning and direct photo capture, useful for technicians identifying equipment or documenting work on site. Spare-parts inventory and technician time tracking round out the maintenance workflow.

Preventive maintenance and asset tracking

Schedules can recur by day, week, or month, with meter-based work and due-date alerts. QR codes retrieve asset information and equipment status, reducing friction for staff who need to identify equipment while working rather than return to a desk.

Reporting, integrations, and controls

Real-time equipment insights, custom dashboards, and maintenance-team efficiency and cost tracking give managers a view beyond task completion. Zapier connections, an Open API, and integrations with hardware such as IoT sensors and smart meters offer ways to connect Coast with other systems and equipment. SOC 2 Type II certification, audit trails, electronic signatures, required fields, and user permissions support regulated workflows. Coast says it does not sell personal information and accepts access, correction, and deletion requests through support.

Pricing

Coast offers a 7-day Pro trial without a credit card; afterward, organizations can continue on Free or upgrade. A workspace must use one plan for all its members, so there is no option to put only selected staff on a higher tier.

Free is a credible way to try basic work-order coordination, but the five recurring jobs, seven-day history, and 3 MB upload cap are restrictive for teams that need a lasting maintenance record. Starter is the economical step up for teams that need durable history, procedures, and larger files; five automations may be enough for simpler workflows. Pro is the fit for teams that need analytics, customized workflows, external request forms, or more automation. Enterprise targets multi-site or more complex operations that need custom development and single sign-on.

Platforms

Coast supports Android, iOS, macOS, web, and Windows. Its mobile app includes QR scanning and direct photo capture. Desktop support covers Windows 10 version 2004 or later, Windows 11, and macOS 12 or later.

Who it's for

Coast is a strong fit for deskless and SMB-focused teams that want maintenance scheduling, equipment lookup, work-order coordination, and operational communication in one system. Its reporting and integration options also suit managers who need performance and cost visibility. Teams that need different plan levels for different members, or cannot work within the free tier's short history and upload cap, should weigh those constraints before adopting it.

Pros and cons

Pros

• Work orders combine assignment, priority, chat, photos, and checklists, keeping coordination close to the task.
• Recurring and meter-based maintenance, due-date alerts, and QR asset lookup support both planned upkeep and on-site identification.
• Starter and Pro remove the free plan's history and upload constraints while adding progressively deeper workflow and reporting tools.
• Native mobile access, an Open API, Zapier, and hardware integrations provide several ways to use Coast in field workflows and connected operations.

Cons

• The Free plan limits repeating work orders to five, history to seven days, and uploads to 3 MB, which can constrain ongoing recordkeeping.
• Every member in a workspace must use the same plan, making tier selection less flexible for teams with mixed needs.
• Pro is priced per user, so teams should account for all workspace members when deciding whether its advanced features are worth the upgrade.
• Enterprise requires a pricing conversation, which makes it less straightforward to budget than the self-service tiers.

Alternatives

For a broader comparison, browse CMMS Software.

• Atlas CMMS is worth considering if an open-source product is a priority; its project is dual-licensed under AGPLv3 and a commercial license.
• Azzier CMMS may suit teams that want a free plan capped at three users, 50 equipment records, and two locations.
• Fiix offers a free plan with 25 active preventive maintenance items and unlimited service requests, work orders, downtime tracking, and asset management.
• Maintainly is another freemium option whose free plan includes unlimited work orders, repeating work orders, checklists, meter readings, and task templates.
• MaintainX may appeal to teams prioritizing unlimited work orders, procedures, and requester users on its free Basic plan, with two work orders with attached procedures.
• MainBoss offers a free system for one user and up to 50 requestors, with unlimited buildings and equipment.
• Maintenance Care is an option for teams considering a $250 a month plan based on yearly pricing, with unlimited users, work orders, preventive maintenance, and assets.
• NEXT CMMS may fit very small teams seeking a free-forever tier with two users, 10 active work orders, and 500MB of attachment storage.

Verdict

Choose Coast if your deskless or SMB-focused team wants asset tracking, preventive maintenance, and work-order communication in one workspace, and can put every member on the same plan. Its free entry point and field-oriented mobile tools are appealing; look elsewhere if workspace-wide tier uniformity or the free plan's short history and upload limits are deal-breakers.