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CareCade
Washington State, United States
What it is
CareCade is a home care agency management platform covering scheduling, electronic visit verification (EVV), billing, payroll, recruitment, and bookkeeping. It is built for Washington State agencies serving people with developmental disabilities through DDCS/DDA services. Schedulers can arrange appointments with drag-and-drop tools and track client service hours and units. Caregivers can clock in and out with GPS capture, and their app can work offline. Billing support includes Washington State DSHS-compliant reports, ProviderOne EVV integration, and DAT files for Medicaid billing. Built-in transportation brokers include Hopelink, NWRC, Access, and DART. Families and case managers can use free portals to see appointments and service details. Hiring features include a branded careers page, applicant tracking, and digital W-4 and I-9 onboarding forms. Bookkeeping tools include bank sync, categorization, and profit-and-loss reporting. AI agents draft notes, intake, outreach, and bookkeeping tasks for staff to review and sign. Grow costs $300 a month for up to 50 clients; Scale is $550 a month for unlimited clients. A 14-day trial offers full access without a credit card.
For and against
For
- Supports ProviderOne EVV integration and DAT billing files
- Caregiver app can work offline
- Free portals for families and case managers
- Trial offers full access for 14 days
Against
- Designed specifically for Washington State agencies
- Grow plan supports up to 50 clients
- Scale costs $550 a month
The verdict
CareCade combines agency operations with Washington-specific EVV, billing, and transportation details. Agencies should compare the client limits and plan pricing with their needs.
Who it suits
CareCade is intended for Washington State agencies serving people with developmental disabilities through DDCS/DDA services. Its Grow plan supports up to 50 clients, while Scale supports unlimited clients.
Plans and prices
Grow
Up to 50 clients · unlimited staff
Read 28 Sep 2026 · carecade.org
Scale
Unlimited clients · unlimited staff
Read 28 Sep 2026 · carecade.org
Enterprise
Multi-office and large organizations · custom pricing by clients and service mix
Read 28 Sep 2026 · carecade.org
On the record
- AI
- CareCade AI agents draft notes, intake, outreach, and bookkeeping tasks, while staff review and sign their work.carecade.org · read 28 Sep 2026
- Audience
- It is built specifically for Washington State agencies serving people with developmental disabilities through DDCS/DDA services.carecade.org · read 28 Sep 2026
- Billing
- CareCade supports Washington State DSHS-compliant reports, ProviderOne EVV integration, and DAT files for Medicaid billing.carecade.org · read 28 Sep 2026
- Bookkeeping
- CareCade describes built-in bookkeeping with bank sync, categorization, and profit-and-loss reporting.carecade.org · read 28 Sep 2026
- EVV
- CareCade captures caregivers’ GPS location when they clock in and out, and the caregiver app can work offline.carecade.org · read 28 Sep 2026
- Hiring
- The platform includes a branded careers page, applicant tracking, and digital onboarding forms including W-4 and I-9.carecade.org · read 28 Sep 2026
- Mobile app
- The platform page says caregivers can use a free app on iPhone and Android to clock in, view schedules, complete tasks, and report incidents.carecade.org · read 28 Sep 2026
- Plan limit
- Grow supports up to 50 clients; Scale supports unlimited clients, and Enterprise is described for multi-office organizations.carecade.org · read 28 Sep 2026
- Portals
- Families and case managers receive free portals to view care information, including appointments and service details.carecade.org · read 28 Sep 2026
- Product
- CareCade is a home care agency management platform for scheduling, EVV, billing, payroll, recruitment, and bookkeeping.carecade.org · read 28 Sep 2026
- Scheduling
- The platform offers drag-and-drop appointment scheduling and tracks client service hours and units.carecade.org · read 28 Sep 2026
- Security
- CareCade says it is HIPAA compliant and describes encryption, access controls, activity logging, and Business Associate Agreements.carecade.org · read 28 Sep 2026
- Transportation
- Built-in Washington State NEMT brokers include Hopelink, NWRC, Access, and DART.carecade.org · read 28 Sep 2026
- Trial
- CareCade advertises a 14-day free trial with full access and no credit card required.carecade.org · read 28 Sep 2026
