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XaitProposal
XaitProposal · Stavanger, Norway · founded 2000
What it is
XaitProposal helps teams produce technical proposals, commercial offers and responses to RFPs. A guided questionnaire works with a reusable content library to assemble custom documents. Semantic and lexical search finds knowledge-base material according to a writer’s intent, while XaitAssistant can adjust suggested wording for a target client’s tone and language level. The library can hold administrative documents, processes, methodologies, CVs, visuals and equipment sheets. Templates and automated formatting keep proposals and bids aligned with company branding. Teams co-author in the cloud and exchange comments and replies inside documents. Contract tools cover templates, automatic layout and clause management. Xait says customer content remains within its client instance, follows inherited permissions and is not used to train global or third-party models. AI suggestions link to authorized sources and show freshness. The maker cites ISO 27001:2022, DORA, the AI Act and GDPR. Pricing is available on request.
For and against
For
- Guided questionnaire supports proposal assembly
- Search combines semantic and lexical methods
- Cloud co-authoring includes document replies
- Reusable knowledge base centralizes materials
- AI suggestions link to sources
Against
- Pricing is not published
- Specific integrations are not named
- Built for complex proposal workflows
- Access requires web or API platforms
The verdict
XaitProposal combines guided writing, reusable content, collaboration and contract management for proposal-heavy teams. Its source traceability and stated content controls are notable, but buyers must contact Xait for pricing and integration details.
Who it suits
It suits organizations producing high volumes of complex, high-impact proposals and RFP responses. Teams needing shared content, collaborative drafting and contract tools may find its scope relevant.
Plans and prices
XaitProposal
Enterprise subscription tiers vary by users, features, deployment and customization
Read 20 Oct 2026 · capterra.com
On the record
- AI data isolation
- Xait says customer data remains confined to the customer instance and is not used to train public or third-party models.xait.com · read 20 Oct 2026
- AI permission inheritance
- The AI engine inherits existing permissions so users can query only content they are authorized to read.xait.com · read 20 Oct 2026
- AI search
- Its search engine combines semantic and lexical search to find relevant knowledge base content based on the writer’s intent.xait.com · read 9 Oct 2026
- AI writing assistant
- The product includes an AI assistant for drafting and improving proposal text.xait.com · read 20 Oct 2026
- API
- Xait describes its SaaS solution as connectable to everyday tools through an API.xait.com · read 20 Oct 2026
- Automatic formatting
- Templates and automated layout produce on-brand documents while reducing manual formatting work.xait.com · read 20 Oct 2026
- Co-authoring
- Teams can edit the same documents simultaneously through cloud collaboration.xait.com · read 20 Oct 2026
- Collaboration
- Teams can co-author in the cloud, with real-time comments and replies inside documents.xait.com · read 9 Oct 2026
- Company customers
- Xait says it serves more than 300 clients and over 70,000 users worldwide.xait.com · read 20 Oct 2026
- Company founded
- LinkedIn and Gartner list Xait's founding year as 2000.linkedin.com · read 20 Oct 2026
- Company headquarters
- LinkedIn and Gartner place Xait headquarters in Stavanger, Norway.linkedin.com · read 20 Oct 2026
- Company legal name
- Crunchbase identifies the legal entity as Xait AS.crunchbase.com · read 20 Oct 2026
- Company ownership
- Crunchbase lists Xait as acquired by Main Capital Partners.crunchbase.com · read 20 Oct 2026
- Company size
- LinkedIn lists Xait as a privately held software company with 51–200 employees.linkedin.com · read 20 Oct 2026
- Compliance
- The product page names ISO 27001:2022, DORA, the AI Act, and GDPR in its cybersecurity compliance statement.xait.com · read 9 Oct 2026
- Compliance claims
- The product page cites ISO 27001:2022, DORA, the EU AI Act and GDPR compliance.xait.com · read 20 Oct 2026
- Contract management
- A contract-management capability provides templates, automatic layout and clause-management tools.xait.com · read 20 Oct 2026
- Contract tools
- The product includes contract management with templates, automatic layout, and clause management tools.xait.com · read 9 Oct 2026
