WebMobi Trade Show Management

WebMobi Trade Show Management is software for organizing exhibitions and trade shows, including B2B exhibitions, consumer expos, and professional events. Its exhibitor portal supports registration, payment, booth selection, company profiles, staff badge requests, and service requests. Organizers can create floor plans with drag-and-drop layouts, booth availability colors, exhibitor search, attendee directions, and sponsorship placements. Exhibitors can scan attendee badges, qualify leads, add notes and product interests, then export leads to CSV or Excel or sync them to a CRM. Matchmaking analyzes attendee profiles to recommend exhibitors and supports meeting scheduling and mutual-interest notifications. The event app includes a directory, maps, a session schedule, and networking. Listed integrations include Salesforce, HubSpot, Zoho CRM, Stripe, PayPal, Zoom, Google Meet, and Microsoft Teams. A REST API and webhooks are listed. The Free tier covers 50 participants per year and unlimited events. Creator costs $19 a month, billed monthly, for 250 participants per year.

WebMobi combines exhibitor self-service, floor planning, lead capture, and event-app features. Compare annual participant allowances with event needs; some listed plan prices are not provided.

WebMobi suits organizers of B2B exhibitions, consumer expos, and professional trade shows. Its exhibitor tools and lead capture may also suit exhibitors who manage booths and attendee follow-up.

WebMobi Trade Show Management is an event platform for organizers running exhibitions and trade shows. It is strongest for teams coordinating exhibitor services, floor plans and attendee engagement together. The free tier is a low-cost way to start, but annual participant caps make event size central to choosing a plan.

Overview

WebMobi brings exhibitor administration and attendee-facing features into one service. Exhibitors can register, pay, choose booths, create company profiles, request staff badges and submit service requests through a self-service portal. That gives organizers a way to shift routine updates and requests to exhibitors themselves.

The combination is useful when organizers need to manage both the show floor and the attendee experience. It is less compelling for a team that only needs one narrow function, such as a floor plan, because the product’s value lies in connecting several event workflows.

Key features

Booths and floor plans

The editor supports drag-and-drop layouts, color-coded booth availability, exhibitor search, attendee directions and sponsorship placements. Paired with online booth selection, it suits events where exhibitors need to choose spaces and attendees need to navigate a sizable floor. Teams that do not sell booths or need attendee wayfinding may not benefit from this breadth.

Lead capture and matchmaking

Exhibitors can scan attendee badges, qualify leads, add notes and product interests, then export records as CSV or Excel or sync them to a CRM. That makes the platform more useful after conversations on the floor, not just for managing registration. Matchmaking analyzes attendee profiles to recommend exhibitors and supports meeting scheduling and mutual-interest notifications, adding a structured way to connect people before or during an event.

Attendee app and connections

The mobile app includes an exhibitor directory, maps, session schedule and networking. Integrations include Salesforce, HubSpot and Zoho CRM, as well as Stripe, PayPal, Zoom, Google Meet and Microsoft Teams. A REST API and webhooks are also available; API-key authentication is supported, with OAuth 2.0 for enterprise accounts. Webhooks use HMAC signature verification and retry failed deliveries three times with exponential backoff.

For integration requests, WebMobi gives [email protected] as the contact and states a 1–2 business day response time. That is a useful route for teams checking whether a needed connection can be supported, though it does not replace confirming fit for a specific workflow.

Pricing

The free plan costs nothing, billed annually, and allows 50 participants per year with unlimited events. It is suited to small programs or organizers evaluating the platform, but the participant cap—not the number of events—is the binding limit.

Creator costs $19 a month, billed monthly, for 250 participants per year. It is the lowest paid tier and a modest step up for small events; it does not include the email-campaign allowance stated for Starter. Starter costs $39 a month, billed monthly, and raises the allowance to 500 participants per year with 3,750 email campaigns, making it a better fit for organizers who need more outreach capacity.

Growth costs $99 a month, billed monthly, and supports 2,000 participants per year. It offers a substantially higher annual allowance than Starter, but still has a defined ceiling. Professional has custom pricing and starts from 5,000 participants per year, with 7,500 email campaigns; it is the more relevant option for larger programs that exceed Growth’s cap.

The Trade show platform is billed at $600-$1,999 annually. It includes lead capture and floor plans with 0% transaction fees, which may suit organizers prioritizing those show-specific tools and avoiding transaction fees. More generally, compare annual participant needs carefully: monthly billing does not change the yearly quotas.

Platforms

WebMobi supports Android, iOS and web. The mobile app’s maps, schedule, directory and networking features make mobile access relevant to attendees, while the web platform supports organizer and exhibitor workflows.

Who it's for

WebMobi is aimed at B2B exhibitions, consumer expos and professional trade shows. It is a strong candidate for organizers who want exhibitors to handle registration and booth-related tasks themselves, while also providing floor navigation, lead capture and networking. Smaller teams can begin on the free plan, but should track the 50-participant annual allowance; growing events need a paid tier sized to attendance, and larger programs should consider custom pricing.

Pros and cons

• Pros: Exhibitor self-service covers registration, payments, booth selection, badges and service requests, reducing the amount of routine coordination organizers must handle.
• Pros: Floor planning, attendee directions, lead capture and matchmaking connect event logistics with on-site engagement rather than treating them as separate jobs.
• Pros: CRM, payment, meeting and API options support a range of event workflows, including lead export and synchronization.
• Cons: The free plan’s 50 participants per year is restrictive for events beyond a small scale, despite unlimited events.
• Cons: Annual quotas remain a key constraint even on monthly-billed plans; Creator allows 250 participants and Growth 2,000.
• Cons: The Trade show platform’s $600-$1,999 annual price range is not paired with a participant allowance, so organizers need to check capacity before relying on it.

Alternatives

For a broader comparison, see Exhibitor Management Software, Event Registration Software and Event Management Software.

Zoho Backstage is worth considering if its free tier’s 100 attendees per event and 300 RSVP invites per event better match your event’s registration needs. BoothHQ may be a fit for a single smaller event: its free plan covers one event and up to 50 attendees, with an exhibitor directory and basic reporting. Exhibitio is an alternative for organizers who prefer a per-ticket model, with no fee on free tickets and a flat $0.99 per paid ticket sold rather than a monthly bill.

ExpoMap may suit a smaller show that fits its free plan’s one event, 49 exhibitors and 250 visitors, with floor plan, registration and exhibitor portal included. Map D is a narrower choice for someone who only needs to create and edit a single event floor plan without publishing or booth sales. Marketspread is aimed at vendors and exhibitors who want a profile, product publishing and the ability to apply to events.

Expo Manager is another option for organizers seeking unlimited events and ticketing with multi-currency checkout, though its free plan charges a 5% platform fee per transaction. xh is an open-source command-line HTTP client.

Verdict

Choose WebMobi if your trade show needs exhibitor self-service, floor planning and attendee engagement in a connected platform; its lead capture and CRM options strengthen the case for events where exhibitor follow-up matters. Look elsewhere if your event’s annual attendance outgrows the available participant tiers or if you only need a single narrow tool. The decisive trade-off is breadth against annual caps: match the plan allowance to expected attendance before committing.