VAPTA
Ashbourne, Derbyshire, England
What it is
VAPTA combines fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph tools, and driver compliance in one platform. Fleet teams can manage vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, operational data, and costs. Workshop functions include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices, and KPI reporting. A customisable walkaround app records defects against vehicles and personnel and supports multiple photos. VAPTA describes its digital PMI inspections as DVSA approved for HGV, LGV, trailers, PCV, LOLER, and PUWER. Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics, and remote tachograph downloads. Tachograph tools handle scheduled .ddd downloads, infringement analysis, driving and working-time reports, and secure archiving for at least three years. Plans include Fleet + Workshop at £5 per vehicle per month; other per-user plans are listed. Training and onboarding are included, with free trials arranged to suit requirements.
For and against
For
- Fleet, workshop, inspection, and procurement modules
- DVSA-approved digital PMI inspection coverage
- Driver app supports multiple defect photos
- Telematics includes live tracking and geofence alerts
- API connections for Sage, Xero, and QuickBooks
Against
- No trial duration is stated
- Enhanced support is separate from standard help desk hours
- Some plan prices require contacting VAPTA
The verdict
VAPTA covers operational fleet and workshop workflows alongside telematics and tachograph compliance. Its modular pricing and broad device access give organizations options, while some costs depend on fleet size or contact.
Who it suits
VAPTA suits fleet operators and workshops needing maintenance, inspection, compliance, telematics, and procurement tools together. It supports users on Android, iOS, web, and Windows.
Plans and prices
Fleet + Workshop
Fleet management · workshop workflows · procurement · custom inspection sheets
Read 3 Oct 2026 · vapta.co.uk
Digital Inspections
Digital inspection capability for workshop and mobile users
Read 3 Oct 2026 · vapta.co.uk
Inspections + Job Cards
Digital inspections · workshop job card workflows
Read 3 Oct 2026 · vapta.co.uk
All Workshop Modules
Procurement · invoicing
Read 3 Oct 2026 · vapta.co.uk
Fleet Basic
Driver pre-use defect app · defect control and close-out · Earned Recognition-ready workflow
Read 3 Oct 2026 · vapta.co.uk
PMI Inspections + Defects
Fleet Basic features · digital PMI inspections · incident and accident reporting
Read 3 Oct 2026 · vapta.co.uk
On the record
- Access
- Windows, Android and Apple users can access the cloud platform through modern browsers.vapta.co.uk · read 3 Oct 2026
- Cameras
- The telematics page describes support for up to eight camera views with a 4G-enabled DVR and remote footage retrieval.vapta.co.uk · read 3 Oct 2026
- Driver defect app
- The customisable driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads.vapta.co.uk · read 3 Oct 2026
- Fleet operations
- Fleet management includes vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility.vapta.co.uk · read 3 Oct 2026
- Hosting
- The homepage states that VAPTA runs on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture.vapta.co.uk · read 3 Oct 2026
- Inspections
- VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER.vapta.co.uk · read 3 Oct 2026
- Integrations
- Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems.vapta.co.uk · read 3 Oct 2026
- Product
- VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform.vapta.co.uk · read 3 Oct 2026
- Security and privacy
- VAPTA says it uses technical and organisational measures to protect personal information, while noting that no electronic system can be guaranteed completely secure.vapta.co.uk · read 3 Oct 2026
- Support and training
- The pricing page says training and onboarding are included, standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.vapta.co.uk · read 3 Oct 2026
- Tachograph
- Tachograph tools schedule remote .ddd downloads, analyse files and infringements, report driving and working time, and securely archive data for at least three years.vapta.co.uk · read 3 Oct 2026
- Telematics
- Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads.vapta.co.uk · read 3 Oct 2026
- Trial and pricing limits
- Free trials can be arranged to suit requirements; the page gives no trial duration and says fleet volume pricing is available by contacting VAPTA for 100+ vehicles.vapta.co.uk · read 3 Oct 2026
- Workshop tools
- Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting.vapta.co.uk · read 3 Oct 2026
