Simply Fleet

Simply Fleet manages vehicles, drivers, fuel, expenses, compliance, preventive maintenance, inspections and work orders in one system. It is available on the web and through Android and iOS apps. AI tools can scan receipts and invoices, structure voice updates, recommend preventive maintenance schedules and answer questions about fleet data. A failed mobile inspection can automatically become a work order, keeping service history and maintenance workflows together. Listed integrations include telematics providers such as Motive, Verizon Connect and Samsara, as well as WEX fuel cards; these connections are optional add-ons priced at $0.50 per vehicle per month. The free plan covers five vehicles and three users, with six months of data storage and ten one-time AI credits. Essential and Advanced plans require at least five vehicles and cost $3.00 and $5.00 per vehicle per month, respectively. Simply Fleet describes its audience as fleets with roughly 50 to 500+ assets, often across multiple locations and with workshops or compliance obligations. Its privacy policy says the app may collect precise device location when users log fill-ups or trips, including in foreground or background use.

Simply Fleet brings fleet operations and maintenance workflows together, with mobile inspections linked to work orders. Check the vehicle minimums, add-on costs and location-data collection details before selecting a plan.

Simply Fleet suits fleet operators managing vehicles, maintenance, fuel and compliance across multiple assets. Its stated audience includes fleets with roughly 50 to 500+ assets, often across locations.

Overview

Simply Fleet is a fleet operations platform for businesses coordinating vehicles, drivers, expenses and maintenance across a working fleet. It is most compelling for operators with multiple locations, workshop responsibilities or compliance needs; the automatic path from a failed inspection to a work order is its clearest operational advantage.

Founded in 2021 and headquartered in Delaware, Simply Fleet combines a web platform with mobile apps. Its intended customers are fleets running roughly 50 to 500 or more assets, though its free tier gives smaller teams a way to start.

For a broader view of the category, see our Fleet Management Software list.

Key features

• Connected maintenance: Preventive maintenance and digital inspections are available on Essential, while work orders and inventory require Advanced. A failed mobile inspection can automatically create a work order, keeping reported faults tied to maintenance follow-up instead of leaving teams to bridge that handoff manually.
• Fleet operations: The system brings vehicle and driver records together with fuel, expenses, trips and compliance. That breadth suits teams looking for a shared operating record, rather than a tool limited to tracking or service alone.
• AI assistance: AI can scan receipts and invoices, structure voice updates, recommend preventive-maintenance schedules and answer questions about fleet data. Credits are limited by plan: Free includes 10 one-time credits, Essential gets 2 per vehicle monthly and Advanced gets 5 per vehicle monthly. Each action consumes one credit; purchased pooled credits do not expire.
• Optional connections: Telematics integrations include Motive, Verizon Connect, Samsara, Geotab and others, and WEX fuel cards are supported. These connections cost an additional $0.50 per vehicle per month, so teams relying on them should account for that charge.

Pricing

Simply Fleet is freemium, with a free plan and paid tiers priced per vehicle. The paid plans require a minimum of five vehicles, which makes the free option the only published tier without that paid minimum.

Essential is the practical entry point for teams that need inspections and preventive service but can manage without work orders and inventory in the platform. Advanced is the stronger fit for a workshop or fleet team that needs those workflows and priority support. The free plan's limits—especially three users, three parts and six months of storage—make it better for a small evaluation than a lasting system for a larger operation.

The pricing FAQ says users can try the service free for up to five vehicles without a credit card, and can request a 14-day trial with all pro features unlocked. Telematics and WEX connections add $0.50 per vehicle per month. Fleets above 500 vehicles qualify for volume pricing, dedicated onboarding, custom reporting setup and a named contact. There is no published renewal term in these plan details.

Platforms

Simply Fleet runs on the web and has apps for Android, iPhone and iPad. This combination gives teams desktop access alongside mobile inspections and updates.

Who it's for

Simply Fleet is a sensible fit for operators managing multiple sites, in-house maintenance or compliance obligations, particularly when inspection failures need to lead directly into repair work. Smaller fleets can use the capped free plan to assess the system, but paid customers need at least five vehicles. Teams that only need location tracking, or that do not need maintenance workflows, may find the platform's broader scope and add-on connections unnecessary.

Pros and cons

• Pros: Failed inspections can create work orders automatically, linking mobile reporting with maintenance follow-up.
• Pros: Vehicle, driver, fuel, expense, compliance and maintenance operations share one system, with a wide set of telematics connections.
• Pros: A five-vehicle free plan and a no-card trial offer a low-commitment way to evaluate the workflow.
• Cons: Paid plans start at five vehicles, and the free tier's three-user and three-part caps constrain ongoing use.
• Cons: Work orders and inventory are reserved for Advanced, so Essential users cannot keep the full service workflow in the product.
• Cons: Telematics and WEX integrations carry an extra per-vehicle charge, and AI activity is credit-limited.
• Cons: The privacy policy says precise device location may be collected during fill-ups or trips, including when the app runs in the foreground or background; teams should weigh that against their location-data policies.

Alternatives

• GPS Insight is a paid option for teams that want Android, iOS and web access and are prepared to request a personalized quote based on fleet needs.
• Hexigo is another paid option, with Android and web access; its site invites visitors to schedule a demo rather than showing plan tiers or prices.
• AUTOsist is worth considering for a maintenance-focused buyer seeking a free trial and annual per-vehicle billing; its All-in Maintenance + GPS & Telematics plan has a five-vehicle minimum and volume discounts above 100 vehicles.
• Azuga may suit teams prioritizing vehicle tracking, driver scores and rewards, reports, geofencing and two-minute location updates; its BasicFleet plan is $25 a month per vehicle.
• Fleetio is an alternative for smaller fleets seeking vehicle inventory and inspections, with Essential priced at $4 a month per vehicle when billed annually or $5 billed monthly, assuming five assets.
• Linxup is a paid GPS-tracking alternative, with standard service priced at $25 a month per vehicle; hardware cost varies by device and contract.
• Mapon is an alternative for teams comparing fleet reporting and alert capabilities, with camera systems and tachograph data available as paid add-ons.
• Rhino Fleet Tracking offers a paid multi-unit asset-tracking service at $16.95 a month per device when purchasing three or more units.

Verdict

Choose Simply Fleet if your team needs inspections, preventive maintenance and repair follow-through connected to broader fleet operations, especially across multiple locations or an in-house workshop. The automatic inspection-to-work-order link is the strongest reason to choose it. Look elsewhere if your fleet cannot meet the five-vehicle paid minimum, if you need more generous included AI capacity, or if background-capable location collection does not fit your privacy requirements.