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Utility Ranger
Miami, Florida, United States
What it is
Utility Ranger is web-based utility billing and RUBS software for multifamily operators. It calculates tenant utility shares with formula-based RUBS allocation without requiring meters, using square footage, occupancy, or both. Detailed resident invoices show the master bill, management share, and resident calculated share, then go by email and text through ResidentBill.com. Utility, lease, and administrative charges can be combined into one statement with unlimited invoice charges. Tier 1 charge-file integrations include AppFolio, Buildium, Yardi Breeze, Resman, Rent Manager, and PropertyWare; DoorLoop Pro and TurboTenant support bulk entry. After setup, a complete monthly billing process takes approximately 30 minutes per portfolio. Concierge setup and monthly 30-minute check-ins are provided during the first 3–4 months. Cadet costs $2 per unit/month and Commander costs $3 per unit/month; both include a 60-day free trial.
For and against
For
- Formula-based RUBS allocation
- Detailed resident invoices
- Email and text delivery
- Multiple property integrations
- 60-day free trial
Against
- Not a regulated submetering system
- Not intended for 100% outsourcing
- Plans billed per unit/month
- Designed for RUBS-permitted markets
The verdict
Utility Ranger combines RUBS calculations, resident billing, charge consolidation, and property-management integrations in a web platform. Its pricing and workflow target multifamily teams handling billing internally with setup support.
Who it suits
It suits multifamily operators with roughly 20–3,000 units in master-metered markets where RUBS is permitted. It is not intended as a regulated submetered billing system of record or for 100% outsourcing.
Plans and prices
Cadet
1 utility bill · 1 property utility
Read 21 Oct 2026 · utilityranger.com
Commander
Unlimited utilities · unlimited fees
Read 21 Oct 2026 · utilityranger.com
On the record
- Allocation methods
- The product supports utility allocations based on occupancy, square footage, or a combination of those factors.utilityranger.com · read 21 Oct 2026
- API and developer access
- The terms include APIs within the definition of the platform, but the pages reviewed do not provide public API or SDK documentation.utilityranger.com · read 21 Oct 2026
- AppFolio integration status
- The guide says a direct AppFolio integration is in development; the described current workflow uses a formatted bulk-import file.utilityranger.com · read 21 Oct 2026
- Bill delivery
- Resident invoices are sent by email and text from ResidentBill.com.utilityranger.com · read 1 Oct 2026
- Billing methods
- Users can customize billing by square footage, occupancy, or a combination.discover.utilityranger.com · read 1 Oct 2026
- Charge consolidation
- The software combines utility charges, lease charges, and administrative fees into one statement and supports unlimited invoice charges.discover.utilityranger.com · read 1 Oct 2026
- Company founding
- LinkedIn lists the company as founded in 2020.linkedin.com · read 21 Oct 2026
- Company funding
- Dealroom lists seed entries of $250,000 in December 2021 and $380,000 in May 2023.app.dealroom.co · read 21 Oct 2026
- Company headquarters
- Dealroom lists the company's headquarters as Miami, United States.app.dealroom.co · read 21 Oct 2026
- Company legal name
- The subscription agreement identifies the provider as Utility Ranger LLC, a Florida limited liability company.discover.utilityranger.com · read 21 Oct 2026
- Company size
- LinkedIn lists the company size as 11–50 employees.linkedin.com · read 21 Oct 2026
- Core purpose
- Utility Ranger is in-house utility billing and RUBS software for multifamily operators.utilityranger.com · read 1 Oct 2026
- Documentation
- The public guide covers RUBS methods, product workflow, integrations, pricing, and legal topics; the agreement defines documentation as user guides, help materials, and specifications.utilityranger.com · read 21 Oct 2026
- Factored occupancy
- Its factored-occupancy formula weights the first resident as 1.0, the second and third as 0.6 each, and each additional resident as 0.4.utilityranger.com · read 21 Oct 2026
- Integrations
- Tier 1 charge-file integrations include AppFolio, Buildium, Yardi Breeze, Resman, Rent Manager, and PropertyWare; DoorLoop Pro and TurboTenant support bulk entry.utilityranger.com · read 1 Oct 2026
- License
- The agreement grants customers limited, non-exclusive access for internal business use, consistent with a proprietary hosted service rather than an open-source license.discover.utilityranger.com · read 21 Oct 2026
- Limit: Cadet plan
- The Cadet plan is limited to invoicing residents for one utility bill.utilityranger.com · read 21 Oct 2026
- Limit: enterprise scale
- The guide identifies portfolios of 10,000 or more units needing enterprise-level managed billing infrastructure as a potential poor fit.utilityranger.com · read 21 Oct 2026
