Mosaic

Mosaic is an AI-powered platform for planning projects, managing resources and forecasting work. Planning tools cover portfolios, tasks, dependencies, scope, schedules, notes and templates. Resource features include project and member work planners, workload views, capacity planning and staffing tools. Its AI tools suggest projects for available people or people for roles, and provide scenario analysis and forecasts. Reports cover utilization, time and budget variance, role demand, workload, timesheet status and budget tracking. Mosaic lists integrations across calendar, communication, CRM, ERP and financial, HR, project management, spreadsheet and time-tracking categories. Integrations not listed can use its two-way Open API integration. Companion apps are available for iOS and Android, alongside web and API access. Mosaic describes its customers as project-based businesses, including architecture, engineering, consulting and creative services. A free plan is listed, but pricing is on request. The plan details include free task management and project planning, while some guests, contractors with work plans and integrations may incur additional charges.

Mosaic brings project planning, resource management and forecasting into one platform, with mobile apps and a two-way Open API option. Pricing is on request, and guests, contractors or integrations may add charges.

Mosaic suits project-based businesses that need project and resource planning, including architecture, engineering, consulting and creative services. Its workload, capacity and forecasting tools may suit teams coordinating people across projects.

Overview

Mosaic brings project work and people planning together for firms whose business runs on projects, particularly architecture, engineering, consulting and creative services. It is a strong fit when staffing, capacity and forecasts matter alongside schedules and budgets; teams seeking only a lightweight task tracker may find its breadth unnecessary.

Key features

Planning spans portfolios, tasks, dependencies, scope, schedules, notes and reusable project templates. Daily planning granularity, project and member work planners, workload views, capacity planning and resource requests let teams connect project schedules with staffing decisions. Skills matching adds another way to align people and roles, while scenario planning helps examine possible changes to plans.

Mosaic’s AI tools suggest projects for available people and people for roles, and provide scenario analysis and forecasts. That combination is relevant to firms balancing changing demand against available capacity, rather than teams that simply need to assign and track tasks.

Reports cover utilization, workload, role demand, timesheet status, budget tracking, and time and budget variance. Professional adds workload, utilization, budget and variance reports and shareable dashboards; Enterprise adds hiring and forecasting reports. This makes the paid tiers more useful as a firm’s needs move from project-level visibility toward broader staffing and forecasting.

Integrations span calendar, communication, CRM, ERP and financial, HR, project management, spreadsheet and time-tracking categories. Security measures include SOC 2 Type I and Type II, STAR Level 1 and GDPR, alongside AWS WAF monitoring and protection, Istio Kubernetes observability and security, SSO and MFA.

Pricing

Mosaic uses custom pricing, with a free plan available. Starter includes task management, portfolio management, time tracking and timesheets, project and resource planning, iOS and Android apps, and three free project guests. It is the entry point for teams that need core planning and time tracking, but the three-guest allowance may be restrictive when external collaborators are common.

Professional includes Starter features, basic integrations, project time-budget tracking, workload, utilization, budget and variance reports, shareable dashboards, and up to 10 project guests. It suits firms that need more reporting and a larger guest allowance without Enterprise’s custom integrations or forecasting reports.

Enterprise includes Professional features, hiring and forecasting reports, custom integrations, custom project data fields, premium customer support, unlimited project guests, SSO and two-factor authentication. It is the fit for organizations that need those controls and customization, but its custom pricing calls for a direct cost comparison.

Guest allowances have a cost beyond the included plan limits: additional guests are $1.99 per month, and external project contractors with work plans are $4.99 per month. Integrations may also incur additional charges, so teams should account for collaborators and connections when evaluating the total cost.

Platforms

Mosaic offers web access, iOS and Android companion apps, and an API. The mobile apps extend access beyond the web platform, while the two-way Open API option supports integrations beyond those already listed.

Who it's for

Mosaic is built for project-based businesses that need to coordinate people and projects as well as track work. Its planning, capacity and workload tools suit firms managing resource allocation across portfolios; its reporting and forecasting are more than a task-focused team is likely to need. Onboarding, training, video training, live chat, a help overlay, follow-up Q&A, written documentation, integration training and product update videos provide several forms of support for implementation and ongoing use.

Pros and cons

• Pros: Project, resource and capacity planning sit alongside daily scheduling, skills matching and scenario planning, supporting staffing decisions in one platform.
• Pros: Reports address utilization, workload, timesheets and budget variance, with hiring and forecasting reports at Enterprise level.
• Pros: A two-way Open API option and broad integration coverage give teams routes to connect other business systems.
• Cons: Custom pricing makes plan costs harder to compare upfront, and guests, contractors and integrations may add charges.
• Cons: Starter includes only three project guests; Professional allows up to 10, so teams with many collaborators may need Enterprise’s unlimited allowance or pay for additional guests.

Alternatives

For narrower resource-planning needs, compare Capacity Planning Software and Resource Management Software. NETVIBES is another paid option with a free plan and a listed Enterprise Data Science plan; Amazon Connect may suit readers looking for a messaging option with a per-contact price of $0.01. Verint Workforce Management, Workday Adaptive Planning, Deltek Maconomy, Deltek WorkBook, Planisware Orchestra and Scoro are also options to compare.

Verdict

Choose Mosaic if your project-based firm needs to connect project schedules with staffing, capacity and financial reporting, and can justify a custom-priced platform. Its integrated planning and forecasting are the central draw; teams with simpler tracking needs, or many guests and external contractors, should look elsewhere or calculate those added costs carefully.