Metro-Tec Rentals

Metro-Tec Rentals combines facility scheduling, rental requests, and reporting for public spaces used by schools, cities, and community operators. Outside groups can register, check available times on a branded public schedule without logging in, and submit requests for staff approval. Administrators can collect registration answers, terms acceptance, insurance information, and required documents, then review submissions by organization. Rates can vary by facility, time, renter group, overhead allocation, or special-event override, with changes scheduled by effective date. The system creates branded PDF or Excel invoices from booked hours; staff can record external payments, void invoices, or resend invoices. Reports cover utilization, underused hours, availability, revenue, forecasts, and audit history, with row-level exports. Bookings and recurring series can be added to Google Calendar. The service is available on the web and as an installable progressive web app on iOS, Android, and desktop. Plans begin with a 30-day guided trial without a credit card. The free Renter-funded plan has no monthly software fee, but paid bookings incur a 4% Metro-Tec service fee plus payment processing at cost.

Metro-Tec Rentals covers scheduling, renter requests, invoicing, and reporting, with access across web and mobile devices. Teams should account for plan limits and the separate payment add-on terms when choosing a setup.

Metro-Tec Rentals suits schools, cities, and community operators managing public-space bookings and rental administration. It may fit teams that need public availability, renter documentation, invoicing, and facility-level reporting.

Metro-Tec Rentals is facility scheduling software for schools, cities, and community operators that manage public-space rentals. It is strongest for teams that need to screen renter requests and handle varied facility rates; smaller operators with simple booking needs may find its broader workflow unnecessary.

Overview

Outside groups can register, check availability on a branded public schedule without logging in, and submit requests for staff approval. Administrators can require insurance and other documents, collect terms acceptance and registration answers, and review submissions by organization. That makes the platform a considered fit for organizations that need to assess renters before confirming access, rather than merely publish open slots.

Rates can vary by facility, time, renter group, overhead allocation, or special-event override, and changes can be scheduled by effective date. This suits operators with distinct policies across spaces and user groups, but may be more machinery than a single venue with one standard rate needs. Invoices are generated from booked hours as branded PDFs or Excel files; staff can record external payments, void invoices, and resend them.

Key features

Reporting spans utilization, underused hours, availability, revenue by group and facility, forecasts, audit history, and row-level exports. These views can help operators compare demand and income across spaces and renter groups. Users can add a booking or an entire recurring series to Google Calendar, which helps carry scheduled use into their existing calendars.

Role-based access control, audit logs, daily automated backups, self-service restore, and CSV/JSON export support administrative oversight and data portability. Metro-Tec says customers retain ownership of their data and receive a final snapshot when they cancel; backups are retained for 90 days before deletion. Rental-generated setup, custodial, and maintenance work remains in the customer’s existing maintenance system, so teams should not expect Rentals to replace that workflow; deeper work-order integration is described as planned.

Pricing

The free Renters pay plan has no monthly software fee and includes the full platform, custom capacity, and unlimited admin and staff users. Renters pay fees by default, but paid bookings carry a 4% Metro-Tec service fee plus payment processing at cost. It is the clearest entry point for organizations willing to pass those fees to renters; the trade-off is that booking volume is not capped by a published quota, but the service fee applies to paid bookings.

Tier 1 costs $129 a month billed annually, with monthly billing also available. It covers one facility, up to 10 user groups, and up to 500 allocations per month, with unlimited admin and staff users. It fits a single-site operation with moderate booking volume, but the one-facility and allocation limits matter as demand grows.

Tier 2 costs $199 a month billed annually, with monthly billing available. It raises capacity to three facilities, 30 user groups, and 2,000 allocations per month, still with unlimited admin and staff users. This is the more suitable step for a small multi-site operator; compared with Tier 1, it buys room for additional facilities and substantially more allocations.

Tier 3 costs $299 a month billed annually, with monthly billing available. It supports up to 20 facilities, 100 user groups, and 8,000 allocations per month, and adds priority support and onboarding assistance. Larger operators that need guided setup and faster support have a reason to choose it over Tier 2, while its quotas remain finite.

Tier 4 costs $699 a month billed annually, with monthly billing available. It removes facility, user-group, and allocation limits and includes onboarding. That makes it the straightforward fit for an organization whose scale exceeds Tier 3’s caps, though the higher monthly commitment is harder to justify for a small portfolio. Every plan starts with a 30-day guided trial, including a kickoff configuration session; no credit card is required. Standard email support is included across plans, while priority support is reserved for Tiers 3 and 4.

Online card and ACH payments and payouts through Stripe Connect are an optional add-on for monthly subscribers and included in the renter-funded plan. Teams choosing a monthly subscription should budget for that payment capability separately if they need it.

Platforms

Metro-Tec is available on web, iOS, and Android, and can be installed on desktop as a progressive web app. That gives staff access across common devices without making the desktop experience a separate platform requirement.

Who it's for

Schools, cities, and community operators are the natural audience, especially those coordinating multiple facilities or renter groups and needing compliance review, flexible rates, and utilization reporting. A small venue with straightforward rates may not benefit enough from that breadth, and organizations seeking rental-generated maintenance work inside the same system will need to keep using their existing maintenance platform.

Pros and cons

• Pros: Public self-service requests plus organization-level compliance review give staff a structured approval process.
• Pros: Effective-dated rates can reflect different facilities, renter groups, time periods, and special events.
• Pros: The free plan has no monthly software fee and unlimited staff users, making it possible to start without a seat cap.
• Cons: Paid bookings on the free plan incur a 4% service fee plus payment processing at cost.
• Cons: Tiers 1–3 impose facility, user-group, and monthly allocation limits that growing operators must track.
• Cons: Rental-generated setup, custodial, and maintenance work stays in a separate maintenance system.

Alternatives

For a broader comparison set, browse Event Venue Management Software.

Consider it when those platforms and a demo-led buying process suit better.

Facilitron FIT is a paid Android and iOS option priced separately by district size and scope. It may suit buyers who prefer that district-based pricing approach.

EventPro has custom pricing based on modules, users, rooms, training, and organizational requirements, with web, mobile, desktop, API, and self-hosted platform options. It is worth considering when that breadth of deployment options matters more than Metro-Tec’s published tiers.

Perfect Venue has no free plan and offers a Professional annual plan at $199 a month per location, with more flexible payment options and multiple event policies. Choose it when those terms and policy features better match the venue’s needs.

Planning Pod is a paid option for Android, iOS, and web, with a single-location venue subscription and annual plans also offered. It may suit buyers focused on a single-location subscription.

Pxier Salon is a paid option with an Essentials plan at $10 a month per station or chair, with a $49 minimum. Its client CRM, color history, appointment calendar, POS, and payment integration make it the more relevant choice for salon operations.

Tripleseat costs $375 a month per venue and includes unlimited users, integrations, and full feature access without paywall tiers. It may suit venues that prioritize those pricing terms.

Velsa offers a free, self-hosted Community Edition and paid plans. Consider it if self-hosting is a priority.

Verdict

Metro-Tec Rentals is a strong match for public-space operators that need controlled renter approvals, flexible rates, and reporting across facilities. Its no-fee renter-funded plan and scalable paid tiers are useful options, but account for the 4% service fee on paid bookings or the separate payment add-on, and keep maintenance work in the existing system. Look elsewhere if integrated work orders or a simpler booking setup is the priority.