Velsa
Northwest Florida, United States
What it is
Velsa brings venue bookings, contracts, event operations, exhibitor management, and fund accounting into one system. Booking tools cover partitioned spaces, holds and stages, ranked space suggestions, contracts, addenda, payment schedules, and sales forecasting. Operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory. Accounting functions include invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements. Contracts can be sent through DocuSign for signature. Card payments use a pluggable gateway with BluePay, Stripe, and CardPointe adapters. Velsa is available on the web or as self-hosted software and is aimed at venues including convention and civic centers, campuses, fairgrounds, expo halls, and trade-show operators. Its free Community Edition is self-hosted and community-supported without an SLA. Cloud plans start at $199 a month for one venue and five users. The maker describes encryption, access controls, and audit logging; SOC 2 Type II is on the roadmap. Full self-service account export is also on the roadmap.
For and against
For
- Combines booking, event operations, and fund accounting.
- Includes floor plans, work orders, and staff assignments.
- Self-hosted Community Edition is free.
- Cloud Starter includes one venue and five users.
Against
- Community Edition has no SLA.
- Cloud tiers differ by venue and user limits.
- Full self-service account export remains on the roadmap.
- SOC 2 Type II is on the roadmap.
The verdict
Velsa brings venue workflows and accounting together, with both self-hosted and cloud options. Compare its plan limits and support levels, and note that some capabilities remain on the roadmap.
Who it suits
Velsa is intended for venue operators, including convention and civic centers, campuses, fairgrounds, expo halls, and trade-show organizations. Its stated suitability includes government and nonprofit venues.
Plans and prices
Community Edition
Self-hosted · full product · community-supported · no SLA
Read 30 Sep 2026 · velsa.io
Starter
1 venue · 5 users · unlimited bookings · email support
Read 30 Sep 2026 · velsa.io
Growth
3 venues · 20 users · priority email support · includes Starter
Read 30 Sep 2026 · velsa.io
Scale
10 venues · 100 users · dedicated success contact · includes Growth
Read 30 Sep 2026 · velsa.io
Enterprise Cloud
Unlimited venues for one operating entity · unlimited users · custom data residency · customer-managed encryption keys
Read 30 Sep 2026 · velsa.io
Enterprise Single Venue
Self-hosted private container · 1 venue · unlimited users · email support with 5-business-day SLA
Read 30 Sep 2026 · velsa.io
Enterprise Operator
Self-hosted · unlimited venues across locations for one operating entity · unlimited users · dedicated Slack support with 1-business-day SLA
Read 30 Sep 2026 · velsa.io
Enterprise Portfolio & Custom
Self-hosted portfolio or custom deployment · licensed per operating entity · volume terms
Read 30 Sep 2026 · velsa.io
On the record
- Accessibility and identity
- The feature page says Velsa is built to WCAG 2.1 AA and supports SAML/OIDC SSO, role mapping, per-venue permissions, and required administrator multi-factor authentication.velsa.io · read 30 Sep 2026
- Accounting
- Velsa provides fund accounting, invoicing, payments and refunds, budget variance reporting, configurable ledger exports, and financial statements.velsa.io · read 30 Sep 2026
- Availability
- The maker describes Velsa as live today as a demo with realistic seeded data and says Community Edition is available with the public launch.velsa.io · read 30 Sep 2026
- Bookings
- The system supports partitioned spaces, booking holds and stages, ranked space suggestions, contracts, addenda, payment schedules, and sales forecasting.velsa.io · read 30 Sep 2026
- Compliance status
- SOC 2 Type II is on the roadmap, PCI card data is handled by a compliant processor, and FedRAMP is described as a long-term path.velsa.io · read 30 Sep 2026
- Data handling
- The maker says customer data is stored in AWS US-East, is not sold or used to train AI models, and is deleted within 30 days of account deletion subject to legal retention requirements.velsa.io · read 30 Sep 2026
- Integrations
- Contracts can be sent for signature via DocuSign, card payments use a pluggable gateway with BluePay, Stripe, and CardPointe adapters, and ledger exports can be configured for external finance systems.velsa.io · read 30 Sep 2026
- Intended users
- Velsa targets convention and civic centers, county authorities, university and campus event operations, fairgrounds, expo halls, and trade-show operators, with particular suitability stated for government and nonprofit venues.velsa.io · read 30 Sep 2026
- Limits and export
- Cloud tiers differ by venue and user limits, and the trust page says scoped exports are available while full self-service account export remains on the roadmap.velsa.io · read 30 Sep 2026
- Operations
- Venue operations features include run-of-show schedules, floor plans, work orders, a multi-venue calendar, staff assignments, and equipment inventory.velsa.io · read 30 Sep 2026
- Product
- Velsa brings venue bookings, contracts, event operations, exhibitor management, and fund accounting into one system.velsa.io · read 30 Sep 2026
- Security
- The maker describes TLS in transit, AES-256 encryption at rest via AWS KMS, private network tiers, scanned minimal container images, and role-based access controls with audit logging.velsa.io · read 30 Sep 2026
- Support
- The company says customers work directly with the people who build and secure Velsa; plan support levels range from email to SLA-backed support and dedicated contacts.velsa.io · read 30 Sep 2026
