Knowby
LinkedIn gives Sydney, New South Wales as headquarters, with a listed Sydney address at 6 O'Connell Street.
What it is
Knowby is a cloud-based platform for making and delivering step-by-step instructions where teams need them. Each knowby pairs images or video with text, and instructions automatically translate into more than 140 languages. AI Guide Creation turns a process into a step-by-step guide. People can open instructions with a QR code; public knowbys can also be viewed by anyone with a link, without a Knowby account. Knowby says its instructions work without Wi-Fi. For managing procedures, the platform includes approval workflows, completion tracking, version control, and an audit trail. It runs on Android, iOS, and the web, and gathers data ready to integrate with other systems, though specific integrations are not named. Knowby describes its audience as frontline workers and teams such as field technicians, plant operators, maintenance teams, office staff, and contractors. Private knowbys cost $5 per user per month; public views cost $0.02 per view on a paid plan. There is no free plan, but a 30-day trial is available.
For and against
For
- Instructions automatically translate into more than 140 languages.
- AI can turn a process into a step-by-step guide.
- Instructions can be opened by QR code.
- Instructions work without Wi-Fi.
- Includes approval workflows, completion tracking, and version control.
Against
- No free plan.
- Specific integrations are not named.
- Public knowby views cost $0.02 per view on a paid plan.
The verdict
Knowby focuses on creating and delivering visual instructions, with procedure controls and offline access. Check the per-user subscription and per-view charge for public knowbys against how your team will use it.
Who it suits
Knowby is aimed at frontline workers and teams that need practical instructions, including field technicians, plant operators, maintenance teams, office staff, and contractors. Its approval and completion features also suit teams managing procedures.
Plans and prices
Public knowbys
link-accessible public instructions · no monthly commitment
Read 15 Oct 2026 · knowby.co
Early Adopter Special
price lock for 24 months · offer required advance payment by June 26, 2026
Read 15 Oct 2026 · knowby.co
Knowby Pro
all features · no minimum users · 30-day trial · no credit card
Read 15 Oct 2026 · knowby.co
Private knowbys
Unlimited knowby creation · All features included
Read 30 Sep 2026 · knowby.co
On the record
- AI content policy
- The AI processes supplied material rather than inventing instructional content, and users can edit generated steps.knowby.co · read 15 Oct 2026
- AI guide creation
- Voice-over video, PDFs and manuals can be converted into step-based guides using multimodal generative AI.knowby.co · read 15 Oct 2026
- API availability
- Capterra lists API access among Knowby capabilities.capterra.com · read 15 Oct 2026
- Apple app
- Knowby Pro is a free Education app by Knowby Pty Ltd requiring iOS 14 or later; the listing also supports iPadOS, macOS 11 on Apple silicon and visionOS.apps.apple.com · read 15 Oct 2026
- Approvals and audit
- Approval workflows, completion records and sign-offs provide a history of who completed work and which version was used.knowby.co · read 15 Oct 2026
- Browser capture
- The documentation describes a browser plugin for screen capture and click-based guide creation.knowby.co · read 15 Oct 2026
- Company
- The site identifies the maker as Knowby Pty. Ltd.knowby.co · read 30 Sep 2026
- Company size
- LinkedIn lists Knowby as a privately held software-development company with 2–10 employees.au.linkedin.com · read 15 Oct 2026
- Compliance
- The platform includes approval workflows, completion tracking, and version control for instructions.knowby.co · read 30 Sep 2026
- Documentation
- The help center covers account security, roles, approvals, versioning, logs, creation, sharing, completion, forms, translation and third-party tools.knowby.co · read 15 Oct 2026
- Event integrations
- Event subscriptions can send Knowby events by email or webhook to third-party systems.suggest.knowby.co · read 15 Oct 2026
- Forms
- Forms embedded in instructions capture field data in real time.suggest.knowby.co · read 15 Oct 2026
- Founders
- Crunchbase names David Ansley, Derek Mansur, Grant Rogers and John Ansley as founders.crunchbase.com · read 15 Oct 2026
- Funding disclosure
- Crunchbase shows the company as private and seed-stage with three funding rounds, while funding amounts are hidden.crunchbase.com · read 15 Oct 2026
- Google Play app
- Google Play lists Knowby Pro with at least 1K downloads and an Everyone 10+ content rating.play.google.com · read 15 Oct 2026
- Google Workspace SSO
- Google Workspace sign-in uses OAuth 2.0 and supports administrator-managed trust or domain-wide delegation.knowby.co · read 15 Oct 2026
- Integrations
- Knowby says it gathers data ready to integrate with other systems, but the page does not name specific integrations.knowby.co · read 30 Sep 2026
- Intended users
- Knowby describes its platform for frontline workers and teams including field technicians, plant operators, maintenance teams, office staff, and contractors.knowby.co · read 30 Sep 2026
