Klantly

Klantly combines quotations, invoicing, customer management, scheduling and quotation forms for service businesses. Customers can view and accept quotes online, while a visual pipeline tracks leads and deals. Its website configurator collects enquiries or lets customers build quotations with real-time price calculations. Customers can book appointments online and receive automatic confirmations and reminders. Quotes can be converted into invoices, sent automatically and tracked for payment. Chat, email and WhatsApp communication can be linked to customers, quotes and projects. Klantly also lists e-signatures and custom branding. It is available on the web and through an iOS app. Listed integrations include WhatsApp, Zapier, Meta and Google Ads; Google Calendar is listed as a Growth feature. Start costs €57.99 a month when billed annually, excluding VAT, and includes up to 500 quotations and 500 invoices per month for two users. Growth costs €140 a month when billed annually, excluding VAT, with unlimited quotations and invoices for five users. Pro costs €584.99 a month when billed annually, excluding VAT, with unlimited users. A 14-day free trial does not require payment details.

Klantly combines job quotes, invoicing, appointment booking and customer communication, with plan limits that vary by team size and volume. Compare those limits and annual prices with your business needs before choosing a plan.

Klantly is aimed at contractors, installers, maintenance firms and self-employed professionals who quote per job. It may suit service businesses wanting quotes, invoicing, customer communication and scheduling in one platform.

Overview

Klantly is a job-management platform for contractors, installers, maintenance companies and self-employed professionals who sell work by quotation. It connects quoting, customer records, scheduling, invoicing and communications, with online tools for customers to enquire, approve work and book appointments. The workflow is a strong fit for service businesses that want one system from lead to payment, but the annual price and plan limits demand careful sizing.

Businesses comparing the wider Sales Quoting Software category should view Klantly as more than a quote generator: its value comes from connecting quotes to appointments, conversations and invoices.

Key features

Customers can view and accept quotations online, sign electronically and receive a clear approval path. A visual pipeline tracks leads and deals, making it useful for teams that need to see which enquiries are progressing. The website configurator lets prospects submit enquiries or assemble quotations with real-time price calculations, which suits firms with repeatable services and defined pricing. Businesses with highly bespoke estimates may get less benefit from that automated approach.

Accepted quotes can become invoices, which Klantly can send automatically and track for payment. That removes a handoff between estimating and billing, although the practical value depends on choosing a plan with enough monthly document capacity. Online appointment booking includes automatic confirmations and reminders, helping service businesses reduce scheduling back-and-forth.

Chat, email and WhatsApp conversations can be attached to customers, quotes and projects, keeping job-related messages in context. Klantly lists WhatsApp, Zapier, Meta and Google Ads integrations; Google Calendar is included as a Growth feature. Teams that depend on Google Calendar therefore need to budget beyond Start. Custom branding is supported, and customizable roles and permissions provide a way to separate access by responsibility.

Support is standard or priority by plan, with Pro adding personal support. Onboarding and in-platform help are also described, which should help businesses moving several administrative tasks into one service.

Pricing

Klantly has no free plan. Every listed plan is billed annually and prices exclude VAT. A 14-day trial does not require payment details, and an account is not automatically renewed if no subscription is selected.

Start is the least expensive entry, but its 500-document caps and two-seat limit can become constraints as enquiries rise. Growth removes quotation and invoice limits and adds three more users, yet costs substantially more each month. Pro is aimed at organisations where unlimited users and personal support justify a major increase; smaller businesses are unlikely to need it. Annual billing means the advertised monthly figures are not month-to-month commitments, and VAT is extra.

Platforms

Klantly provides web access, an API and an iOS app. That combination suits office teams working in a browser, mobile users needing an iPhone workflow and businesses connecting other systems through an API.

Who it's for

Choose Klantly if your business quotes work per job and wants customers to move from enquiry to approval, booking and payment in one connected process. Contractors, installers, maintenance firms and independent professionals are the clearest audience, especially when online quote acceptance, configurable pricing and appointment reminders can replace manual coordination.

It is less suitable for a tiny operation that produces only occasional quotes but wants a free tier, or for a team that needs more than two users while keeping costs close to the entry price. Businesses requiring Android access should also look elsewhere.

Pros and cons

Pros

• Connected job workflow: Quotes, e-signatures, invoices, appointments and customer communications stay linked.
• Customer self-service: Online quote acceptance, configurable enquiries and appointment booking reduce manual exchanges.
• Scales document volume: Growth and Pro remove the 500-quotation and 500-invoice monthly ceilings.
• Flexible access: Custom branding, roles and permissions, API access and an iOS app support different operating styles.

Cons

• Large plan jump: Growth costs €140.00 per month versus €57.99 for Start, while Pro rises to €584.99.
• Entry-plan ceilings: Start allows only two users and 500 quotations plus 500 invoices monthly.
• No free option: Businesses wanting ongoing zero-cost use must consider another product.

Alternatives

Catalystk is the better choice when a free plan matters: it offers unlimited records and web and mobile access at no cost, including Android, iOS and web, but has no free trial.

Madiwor Quotes is worth considering when broad platform coverage, including macOS and Windows alongside Android, iOS and web, is more important than Klantly's unified service-business workflow.

Zigaflow Quotes suits teams seeking paid quoting automation with a free trial and a 1-user Essentials plan at £79 per month, including 2,000 automation runs and 5,000 products.

QuotaKnock is an Android-focused alternative with a 10-user monthly plan at Rs 599, or a yearly option equivalent to Rs 550 per month.

Quotient is preferable for smaller teams wanting web, iOS and Android access with lower-priced monthly Solo and Team tiers.

SmartQuote by Dial4Trade offers a free web plan with 25 quotations per month and one team member.

TackQuote provides a free plan with 25 quotes monthly, one team member and two integrations, plus a free trial.

QuoteCloud is a web alternative with a free tier limited to five quotes per month and one user.

Verdict

Klantly is a strong choice for service businesses that want quoting, scheduling, customer messaging and invoicing joined into one customer journey. Its main reason to choose it is the connected workflow and online self-service; its main reason to look elsewhere is the steep annual pricing progression, especially when Start's two-user and 500-document limits are too restrictive.