HR Avatar Automated Reference Checks

HR Avatar Automated Reference Checks gathers feedback from a candidate's former supervisors and coworkers using a multi-rater survey. Candidates enter details for 2–8 people, who are invited along with the candidate by email or text message to complete their portions. A rater survey usually takes about five minutes. The template builder drafts job-specific questionnaires using the U.S. Government O*NET database; users can review, edit and add questions. Responses are compiled into a detailed report, and results can be reviewed as soon as a rater finishes. The tool can also be used for 360-degree employee feedback. A reference check costs no additional fee when the candidate was tested within 90 days before or after it is initiated; otherwise, it uses one Candidate Credit. The 14-day trial includes two credits and automated reference checks, subject to eligibility restrictions. Paid credit packages include $50.00 per once for one candidate, $350.00 per once for 10, $785.00 per once for 25 and $1,430.00 per once for 50. Credits remain valid for 12 months. HR Avatar documents a Teamtailor integration that sends completed assessment results to a candidate record.

HR Avatar organizes multi-rater reference collection, customizable surveys and reporting in one service. Teams should account for credit use, including the conditions for a check to be included at no additional cost.

This tool suits hiring teams that want structured feedback from multiple references and reports as responses arrive. Its questionnaires can also support 360-degree employee feedback.

HR Avatar Automated Reference Checks collects structured feedback from a candidate’s former supervisors and coworkers. It suits hiring teams that want adjustable surveys and responses as they arrive, though the credit rules are central to its cost. The option to use the same tool for employee feedback broadens its reach beyond recruiting.

Overview

Candidates enter contact details for two to eight past supervisors and coworkers. HR Avatar invites candidates and raters by email or text to complete their portions of the survey; a rater usually needs about five minutes. Responses are compiled into a detailed report, and teams can review each submission as it comes in rather than wait for all raters.

The workflow also supports 360-degree employee feedback. That gives organizations another use for the service, but it does not change the credit cost for checks outside the included window.

Key features

• Role-based survey templates: The builder uses the U.S. Government O*NET database to draft job-specific questions. Users can review, edit, and add questions, a useful degree of control for teams whose roles call for different reference prompts.
• Automated outreach and rolling results: Email and text invitations reduce manual contact work, while access to completed responses lets hiring teams consider feedback as it arrives. The survey’s short typical completion time may make it easier for raters to participate, though it does not ensure every invited person responds.
• Credit rules: A reference check is included at no additional cost when the candidate was tested within 90 days before or after the check is initiated. Otherwise, it uses one Candidate Credit. This favors teams already assessing candidates with HR Avatar; standalone or later checks need a credit budget.
• Teamtailor integration: HR Avatar documents an integration that sends completed assessment results to a candidate record. This is relevant to Teamtailor users, but should not be treated as evidence of broader ATS coverage.
• Account security option: Multi-factor authentication can require administrators to enter a code sent by phone or email at login. It is an account-level option rather than a stated default.

Pricing

HR Avatar is paid software with no free plan. Prices are one-time purchases of Candidate Credits, and purchased credits remain valid for 12 months.

The larger packs lower the per-credit price, making them more suitable for recurring standalone checks; the single-credit purchase keeps the commitment smaller but costs more per credit. These prices matter only when a check is not covered by the 90-day rule. The 14-day free trial includes two Candidate Credits and access to automated reference checks, subject to eligibility restrictions, so it offers a limited way to assess the workflow rather than ongoing free use.

Platforms

HR Avatar supports Android, iOS, and web. ATS integrations and API access are supported, alongside a reporting dashboard and custom questionnaires. The company provides technical support through a contact form and lists an office in Gainesville, Virginia.

Who it's for

HR Avatar is a sound fit for teams that want multi-rater feedback, control over job-specific questions, and reports available before every rater has finished. It is especially compelling when candidates have recently taken an HR Avatar assessment, since the reference check may then carry no additional cost. Teams seeking a free ongoing plan, or those expecting many standalone checks without recent assessments, should compare credit costs before committing.

Pros and cons

• Pro — Flexible questionnaires: O*NET-based drafts can be reviewed, edited, and expanded to reflect the job.
• Pro — Useful response timing: Results can be reviewed as raters complete surveys, avoiding an all-responses-first bottleneck.
• Pro — Broader application: The reference workflow can also gather 360-degree employee feedback.
• Con — Credit-dependent cost: Checks outside the 90-day inclusion period consume credits, and credits expire after 12 months.
• Con — Trial constraints: The trial lasts 14 days, includes only two credits, and is subject to eligibility restrictions.

Alternatives

Reference Check Software is the broader category guide for comparing options.

• HiveRef is worth considering for buyers who want a free plan or pay-as-you-go checks; its stated Pay as you go plan is A$4, paid once, with one check for one candidate and up to 10 referees, and credits never expire.
• VITAY is another paid option for readers comparing reference-check services.
• Xref Engage may suit organizations with an active Xref Enterprise subscription that want an additional reference-check service; it requires that subscription and carries an additional cost.
• Hireology is an alternative for teams also seeking applicant tracking, branded career sites, job distribution, and automated interview scheduling; its Core plan includes unlimited jobs and users.
• Credibled may suit developers who want a free API sandbox before running real checks, or organizations comparing its stated NGO reference check price of C$4.50, paid once.
• HiPeople is another paid, web-based option to consider.
• RefAssure may appeal to teams seeking a small reference-credit package; its 10-credit plan includes email chasers, SMS reminders, a PDF report, and a full audit trail.
• Veremark is an alternative for buyers considering screening packages that include checks beyond references.

Verdict

Choose HR Avatar Automated Reference Checks if your hiring process benefits from editable multi-rater surveys and early access to compiled feedback, particularly when candidates are already tested with HR Avatar. Its main drawback is the credit cost for checks outside the 90-day inclusion window, so teams running standalone checks should compare per-check economics before choosing it.