HEPCon

HEPCon provides mobile and web agendas for scientific, medical, and technical events with complex, multi-track programmes. Its app stores the programme, abstracts, and maps locally, so attendees can consult them offline. Agenda tools include LaTeX rendering, detection of conflicts between parallel sessions, full-text and semantic search, and change logs. Organizers can import or synchronize schedules from services such as Indico, EasyChair, ConfTool, Confex, OpenConf, EDAS, OpenReview, and Microsoft CMT, as well as CSV or Excel exports. Public Indico, EasyChair, and ConfTool programmes can create a private preview in about 30 seconds; export-based setup is handled within 48 hours. Pricing is a fixed quote based on programme complexity, with no per-attendee fees. Core is free for programmes under 50 contributions; Pro starts at €500.00 per once, and Enterprise at €2,500.00 per once. Hosting is in Frankfurt, Germany, on Google Cloud region europe-west3. Attendees can browse anonymously, and institutional OIDC sign-in is available on request.

HEPCon is designed for complex event programmes, with offline agendas and tools for searching and managing schedule changes. Its pricing is quoted according to programme complexity rather than attendee count.

HEPCon suits organizers of scientific, medical, engineering, professional association, and other content-heavy events with complex timetables. Offline access and programme imports may also suit attendees and teams managing multi-track schedules.

HEPCon is a programme-led conference app for organizers managing dense, multi-track events. It suits scientific, medical, engineering and association conferences where attendees need reliable access to detailed schedules. Its specialist agenda tools are the draw; teams seeking a broader event-management platform may need another option.

Overview

HEPCon concentrates on publishing and navigating the conference programme rather than presenting itself as an all-purpose event suite. Attendees can browse anonymously, and organizers can request institutional OIDC sign-in when access controls matter. That combination keeps the agenda open by default without ruling out institutional authentication.

Agendas can be imported or synced from Indico, EasyChair, ConfTool, Confex, OpenConf, EDAS, OpenReview and Microsoft CMT, as well as CSV or Excel exports. Public Indico, EasyChair and ConfTool programmes can generate a private preview in about 30 seconds; export-based setup is handled within 48 hours. The preview route makes early evaluation quick for supported public programmes, while teams relying on exports should allow more setup time.

HEPCon hosts infrastructure in Google Cloud’s Frankfurt region, europe-west3, and says it minimizes data collection and does not sell attendee data. Organizers can request formal quotes and VAT invoices, pay by Purchase Order or bank transfer, and expect a usual reply within 24 hours. These procurement options are relevant to institutions, though the fixed quote still depends on programme complexity.

Key features

The full programme, abstracts and maps are stored locally for offline use. Attendees can therefore consult key event information without a live connection, a practical advantage at venues with unreliable service. Interactive maps add venue navigation, while personal schedules and reminders help attendees keep track of sessions they want to attend.

Full-text and semantic search address different ways of finding material in a crowded agenda, and LaTeX rendering supports technical content. Parallel-session conflict detection can help organizers spot timetable clashes. Programme change logs and live updates make changes easier to track; paid Pro also adds announcements and push notifications, giving organizers a way to communicate updates beyond the schedule itself.

Sponsor visibility and engagement tools are included with Pro, while messaging is among HEPCon’s networking tools. The Enterprise tier adds analytics and exports, security options, a dedicated contact and SLA/event escalation. Custom branding is also an Enterprise add-on by arrangement: an organization-specific App Store and Google Play edition is published alongside the event inside the shared HEPCon app, rather than replacing it.

Pricing

HEPCon is freemium, with paid plans quoted as a fixed amount based on programme complexity rather than attendee count. It charges no per-attendee fees, which makes the contribution thresholds—not audience size—the main published dividing line. The quoted amounts are one-time prices, not monthly or annual subscriptions.

Core preserves the central agenda and offline access for smaller programmes, but does not include the paid tiers’ live updates, announcements and sponsor or engagement tools. Pro is the fit for mid-sized programmes that need those communication and engagement features; it does not include Enterprise’s branding and analytics package. Enterprise is aimed at the largest programmes or organizations needing the additional service and security options.

A free trial is available. Organizers can evaluate with live conference data for as long as needed, with the go-live decision due one week before the event. That gives teams room to assess a real programme without a short trial countdown, while setting a clear decision point before launch.

Platforms

HEPCon supports Android, iOS and the web, covering mobile attendees as well as browser access. Hybrid web and app delivery on request is an Enterprise feature, so organizations considering that delivery arrangement should account for the tier boundary.

Who it's for

HEPCon is best suited to scientific, medical, engineering, professional association and other content-heavy events with complex timetables. Its offline programme, specialist search, LaTeX support and conflict detection address agenda problems that become more consequential as sessions and tracks multiply. Smaller programmes under 50 contributions can use Core without paying; organizers with larger agendas can move to Pro or Enterprise without attendee-based charges.

It is less compelling for teams whose priority is a broad event-operations suite rather than a detailed programme, or for events that do not need the specialized agenda tools. Custom-branded standalone app expectations also need care: the organization-specific edition is an Enterprise add-on published alongside the event in the shared HEPCon app.

Pros and cons

• Pros: Offline storage includes abstracts and maps, not just the schedule, so attendees retain useful event information without connectivity.
• Pros: Indico, EasyChair, ConfTool and other imports, plus CSV and Excel, offer several routes for organizers to bring an existing programme into the app.
• Pros: Contribution-based tiers and no per-attendee fees make audience size irrelevant to the stated pricing model.
• Pros: Anonymous browsing, optional institutional OIDC, Frankfurt-region hosting and formal procurement options address common institutional considerations.
• Cons: Paid prices are starting amounts rather than guaranteed totals; programme complexity determines the fixed quote.
• Cons: Core is capped below 50 contributions, while Pro and Enterprise start at 50 and 500 respectively, so growing programmes can require a higher tier.
• Cons: The branded app is an Enterprise add-on by arrangement and remains alongside the event in the shared HEPCon app, which may not suit organizations seeking a standalone branded destination.
• Cons: Export-based setup is handled within 48 hours, making it less immediate than the private preview available for supported public programmes.

Alternatives

For a broader comparison of Event Mobile App Software, consider what matters more: specialist programme handling or wider event functions.

Amego is worth comparing when an event with 50 attendees or fewer wants its free Spark plan’s 1,000 AI credits and unlimited attendees, rather than HEPCon’s contribution-based free tier. Its paid model and free trial also make it a relevant option for teams evaluating a different pricing structure.

Cvent may fit organizations that want to license only the event solutions they need and try its registration product for free. Its Professional plan includes additional platform features and a 15-user allowance, in contrast with HEPCon’s focus on programme complexity.

Grip Onsite is another paid event app option for Android, iOS and web.

Navon Event Mobile App is another paid option available on Android, iOS and web.

Omnipress Mobile Event App is worth considering when a quoted mobile app plan for up to 5,000 attendees aligns better with the event’s needs.

PheedLoop offers a paid event platform with a Core Event Dashboard priced at $950 a month for 100–499 users; compare it when that user-based monthly model suits the event better than HEPCon’s fixed, complexity-based quote.

Webex Events Onsite is relevant for organizations already considering select Webex Suite Enterprise Agreements, which include its Webex Events offering.

Eventee is a pay-per-event alternative with a trial, no free plan, and an Essential tier covering one event, up to 200 attendees per event and three team members.

Verdict

Choose HEPCon for a complex scientific, medical or technical programme where offline access, specialist agenda search and schedule-change handling matter more than a broad event suite. Its contribution-based plans avoid per-attendee fees, and the free Core tier is useful for smaller programmes. Look elsewhere if the event needs wider event operations, or if a custom-branded standalone app is central: HEPCon’s branded edition is an Enterprise add-on and remains within the shared app.