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Events500
What it is
Events500 is browser-based venue management software for sales, operations, and finance teams. It organizes enquiries, bookings, documents, reporting, and customer communication for UK venues hosting conferences, weddings, sports hospitality, meetings, and private events. The event diary displays activity by day, week, or month. Booking data can produce online proposals and contracts for customer review and signatures. A drag-and-drop table planner records guest names, menu choices, and dietary requirements. Venues choose documents, seating plans, and files to share through a customer portal, and customers can pay invoices through the venue’s selected provider. Online booking forms can be embedded on a website or connected to Venue Directory’s Instant Book. The system includes more than 40 reports and configurable dashboards. Integrations include QuickBooks, Xero, Sage Finance, Stripe, Worldpay, Microsoft 365, Azure SSO, Gmail, Rezlynx, and Artifax. Pricing is available on request.
For and against
For
- Browser access on any device
- Diary views by day, week, or month
- Online proposals and contract signatures
- Table planning with dietary details
- More than 40 reports
Against
- Pricing is on request
- Designed for UK venues
- Setup requires vendor configuration
- API access uses supplied credentials
The verdict
Events500 brings venue scheduling, documents, seating, payments, reporting, and integrations into one browser-based system. Prospective customers need a demo and a configured setup rather than self-serve pricing.
Who it suits
Events500 suits UK event venues managing bookings and customer communication. It is presented for conference, wedding, mixed-use, hospitality, meeting, and private-event operations.
On the record
- API
- The REST API supports reading reference data, querying bookings and events, checking room availability, and creating bookings, events and contacts.events500i.com · read 5 Oct 2026
- API access
- API access uses supplied client credentials and bearer tokens, with separate permissions for protected methods.events500i.com · read 5 Oct 2026
- Booking documents
- Events500 generates online proposals from booking data and lets customers review and sign contracts online.events500i.com · read 5 Oct 2026
- Browser platform
- The maker describes Events500i as browser-based and accessible on any device.events500i.com · read 5 Oct 2026
- Customer portal
- Customers can access documents, seating plans and files the venue chooses to share through a portal.events500i.com · read 5 Oct 2026
- Designed for
- The maker describes it as built for UK venues handling conferences, weddings, sports hospitality, meetings and private events.events500i.com · read 5 Oct 2026
- Event diary
- The event diary shows venue activity by day, week or month.events500i.com · read 5 Oct 2026
- Event scheduling
- The event diary displays venue events by day, week or month.events500i.com · read 5 Oct 2026
- Integrations
- The maker lists QuickBooks, Xero, Sage Finance, Stripe, Worldpay, Global Payments, Microsoft 365, Azure SSO, Gmail, Rezlynx, Artifax, Venue Directory, WedPro, Venue Performance, Meetings Intelligence and Two Circles.events500i.com · read 5 Oct 2026
- Intended customers
- The product is presented for UK event venues, including conference, wedding and mixed-use venues.events500i.com · read 5 Oct 2026
- Online bookings
- Online bookings can be embedded on a venue website or connected to Venue Directory's Instant Book.events500i.com · read 5 Oct 2026
- Online payments
- Customers can pay invoices through a payment provider of the venue’s choice.events500i.com · read 5 Oct 2026
- Pricing availability
- The official pages reviewed direct prospective customers to request a demo and do not state a subscription price.events500i.com · read 5 Oct 2026
- Product
- Events500 is event venue management software for sales, operations and finance teams managing enquiries, bookings, documents, reporting and customer communication.events500i.com · read 5 Oct 2026
- Proposals and contracts
- Events500 generates online proposals from booking data and lets customers review and sign contracts online.events500i.com · read 5 Oct 2026
- Purpose
- Events500 manages venue enquiries, bookings, items, documents, reporting and customer communication for sales, operations and finance teams.events500i.com · read 5 Oct 2026
- Reporting
- The maker says Events500 includes more than 40 reports and configurable dashboard views.events500i.com · read 5 Oct 2026
- Security
- The API documentation says protected requests use a bearer token obtained with client credentials and JSON Web Token authentication.events500i.com · read 5 Oct 2026
