CondoAide

CondoAide is condo management software for self-managed syndicates in Quebec, with preparation for Bill 16 compliance. It combines reserve planning, maintenance records, accounting, meetings, and owner communications. Associations can plan reserves over 25 years and centralize equipment inventories, maintenance logs, and completed-work tracking. Accounting includes budgets, unit charges, financial statements, and balances for three funds; Advanced Finances adds CSV imports, bank reconciliation, and CPA export. Teams can prepare agendas, link documents and minutes, send owner announcements with read receipts, and track co-owner requests. Its AI assistant can answer condo-management questions, draft minutes, and summarize uploaded documents; its queries are not used to train AI models. The progressive web app works in modern browsers on desktop, tablet, and smartphone without an app download. A free plan supports up to five units. Starter costs C$39 a month and includes a 60-day trial; several other paid plans also list that trial. The FAQ says the service does not manage online voting or assemblies.

CondoAide brings key administration tasks for Quebec syndicates into a browser-based service. It does not cover online voting or assemblies, and the free plan is capped at five units.

CondoAide suits self-managed Quebec syndicates seeking browser-based tools for finances, maintenance, meetings, and owner communication. Professional property managers managing multiple syndicates may consider its Gestionnaire plan.

CondoAide is a Quebec-focused condo administration service for self-managed syndicates. It is best for boards that want financial, maintenance, and owner-communication records together and are comfortable using a separate service for online voting and assemblies. Its strongest case is the combination of long-range reserve planning and day-to-day administration; its main constraint is the lack of voting and assembly tools.

Overview

Preparation for Quebec’s Bill 16 compliance gives CondoAide a specific purpose rather than making it a generic property-management suite. The platform brings recurring records and tasks into one browser-based service, which can suit volunteer boards trying to keep association administration organized. Boards that need online voting or assemblies in the same system should look elsewhere or plan for a dedicated tool.

Key features

Reserve planning spans 25 years, and the maintenance logbook combines equipment inventory with records of completed work. This gives boards a way to relate future reserve needs to upkeep history, though it does not replace a separate process for activities the service does not handle.

Accounting covers budgets, unit charges, financial statements, and balances for three funds. Advanced Finances adds CSV imports, bank reconciliation, and CPA export, which makes it more relevant to associations that need a structured accounting handoff. Pre-authorized debit collections reconcile automatically to the ledger, and CondoAide absorbs fees on successful debit transactions.

Meeting agendas can be connected to documents and minutes; announcements include read receipts, and co-owner requests can be tracked. These features help boards follow whether communications were seen and requests addressed, not just sent. The AI assistant answers condo-management questions, drafts minutes, and summarizes uploaded documents. Its queries are not used to train AI models.

The maker says association data is hosted in Quebec, encrypted at rest with AES-256 and in transit with TLS 1.3, with two-factor authentication available and sensitive actions logged. Customers can export data in formats such as PDF, CSV, or Excel, depending on plan. CondoAide is a progressive web app for modern desktop, tablet, and smartphone browsers, so no app download is required.

Pricing

The Free plan costs nothing, with no time limit, and supports up to 5 units in 1 building, 2 admin users, 1 GB of storage, and 20 AI requests per month. Email support is included. It is a useful starting point for a small syndicate, but the five-unit cap and modest storage and AI quota make it unsuitable as an uncapped long-term choice.

Starter costs C$39 a month and covers up to 50 units, 5 admin users, 10 GB of storage, and 100 AI requests per month, with email support. It has a 60-day free trial; annual billing saves two months. This is the straightforward upgrade for a single syndicate that outgrows Free, though boards needing more users, storage, or AI requests will need a higher tier.

Management costs C$79 a month, with 10 admin users, 25 GB of storage, and 250 AI requests per month, plus priority support. Its 60-day trial and annual billing savings of two months match Starter’s terms. The plan’s published limits do not specify a unit or building cap, so it is most readily distinguished by its larger admin, storage, and AI allowances and priority support.

Pro costs C$129 a month and includes up to 200 units across up to 5 buildings, 15 admin users, 50 GB of storage, and 500 AI requests per month, with priority support. It also has a 60-day free trial, and annual billing saves two months. The higher tier is aimed at larger operations that need those higher stated limits.

Gestionnaire costs C$100 a month as a base, plus monthly fees per syndicate by size: up to 5 units are included, 6–15 units cost $9, 16–30 units cost $19, and 31+ units cost $39. PAD includes 20 portfolio units, then costs $1.50 per unit per month. The plan is presented for professional property managers handling multiple syndicates through one account and consolidated invoice; its per-syndicate charges mean the base price is not the full cost for a larger portfolio.

Platforms

CondoAide works in modern browsers on desktop, tablet, and smartphone as a progressive web app. Android and iOS are supported, and no app download is required.

Who it's for

Self-managed Quebec syndicates are the clearest fit, especially boards that value reserve, financial, and maintenance records alongside owner communications. The Gestionnaire plan is positioned for professional managers overseeing multiple syndicates. CondoAide is a weaker fit for communities that require voting and assembly management within their core platform.

Pros and cons

• Pros: 25-year reserve planning and a consolidated maintenance logbook connect long-term planning with completed upkeep records.
• Pros: Advanced Finances adds bank reconciliation and CPA export, while debit collections reconcile automatically and successful transaction fees are absorbed by CondoAide.
• Pros: Quebec hosting, encryption, optional two-factor authentication, and export formats support privacy-conscious administration and data portability.
• Cons: Online voting and assemblies are not supported, so boards must use a separate tool for those functions.
• Cons: Free is limited to five units, and paid tiers have defined user, storage, and AI request allowances that may require an upgrade as an association grows.

Alternatives

For HOA accounting options, see HOA Accounting Software. Choose HOA Messenger instead if an unlimited-HOA and unlimited-resident free plan with 90-day visibility better suits your needs. MoneyMinder is worth considering when free budgeting, a custom chart of accounts, budget forecasting, and Excel export are the priority.

GProps System is another alternative. HOA Simplify offers a 25-unit Basics plan and a Community plan at $79 a month for up to 50 units, making it a candidate for readers comparing unit-based HOA plans. SMPLR HOA is an alternative with a Community plan at $25 a month billed annually at the 25-home minimum, or $32/month billed monthly. EasyHOA starts at $49 a month for 1–25 units and may suit readers comparing fixed unit-band pricing. HOA Start is another option. INFO-Tracker is an alternative for readers considering maintenance-oriented software.

Verdict

Choose CondoAide if you manage a Quebec syndicate and want reserve planning, accounting, maintenance records, and owner communication in one browser-based service. Its Quebec focus and connected administrative tools are the main reasons to choose it. Look elsewhere if online voting and assemblies need to be built into the same platform, or if your association exceeds the relevant plan limits.