BookFit

BookFit provides studio management for fitness trainers and businesses, covering scheduling, memberships, payments, and client booking. It runs through web and mobile applications, with Android and iOS listed. Trainers can schedule recurring classes, workshops, private sessions, set capacity rules and waitlists, apply cancellation policies, send reminders, and offer 24/7 self-booking. Studios can sell memberships and class packs online, accept Stripe payments, issue receipts and refunds, and track package balances. Client profiles include history, notes, and memberships, and the platform supports digital waivers. Members can book through a branded client app and booking site; custom apps and websites are optional add-ons. BookFit provides booking and revenue visibility, with tax tracking and transaction export in the Studio plan. Its free plan includes unlimited clients and bookings, but payments carry a 3.5% + €0.25 all-in fee. Trainer is €49 a month and Studio is €89 a month. A 30-day trial is listed.

BookFit brings bookings, memberships, payment handling, and client records into one studio management platform. Compare the free-plan payment fee and paid-plan user limits with your needs.

BookFit suits solo trainers and fitness businesses such as Pilates, yoga, CrossFit, HIIT, strength, personal training, and group fitness operations. It supports studios that want client booking, memberships, and payment tools.

Overview

BookFit is studio-management software for fitness businesses that need to coordinate classes, appointments, client records and payments. It is a strong fit for solo trainers and small studios that want clients to book and pay online; whether its free entry point is economical depends on the payment volume and fee.

Key features

Scheduling covers recurring classes, workshops and private sessions, with capacity rules, waitlists, cancellation policies and reminders. Clients can self-book at any hour. That combination serves studios running both group and one-to-one sessions, and gives clients a way to reserve spaces without every booking passing through staff. The range is useful, though businesses should weigh the monthly cost of paid plans against the administrative work these tools can replace.

Studios can sell memberships and class packs online, accept Stripe payments, issue receipts and refunds, and track package balances. Profiles hold client history, notes and memberships, and digital waivers support intake. Booking and revenue visibility helps owners follow business activity; tax tracking and transaction export are Studio-only, which makes that tier the relevant choice for studios that need those functions.

Members book through a branded client app and booking site. Custom client apps and websites are optional add-ons, so businesses seeking those bespoke assets should account for an additional purchase. Stripe is the named payment integration. BookFit says data is transmitted over encrypted HTTPS, stored in access-controlled databases, and protected with passwords salted and hashed using bcrypt. It says it does not sell personal information and may share it for bookings, payments, legal obligations or with consent. Client and studio data remains the customer's and can be exported.

Pricing

The Free plan costs nothing with no subscription. It includes unlimited clients and bookings, memberships, packs and vouchers, and online payments. The trade-off is a 3.5% + €0.25 all-in payment fee, which can make the no-subscription option less attractive as transaction volume grows.

Trainer costs €49 a month, or a €490 annual subscription. It adds unlimited classes, appointments and memberships alongside waitlists, sign-up forms and waivers, cash payment recording, and standard support. Stripe fees still apply. This is the paid fit for a solo operator who needs the broader operating toolkit but not multiple staff accounts or Studio's reporting extras.

Studio costs €89 a month, or a €890 annual subscription. It includes everything in Trainer, up to six staff users, full booking branding, tax tracking and export, and priority support; Stripe fees still apply. The comparison sets one owner account on every plan, so Studio's six-user ceiling means at most five staff in addition to the owner. That is a defined fit for a small team, not a larger studio needing more accounts. A 30-day trial is offered; the published pricing gives monthly and annual subscription amounts but does not state renewal terms.

Platforms

BookFit is available on Android, iOS and the web, giving businesses and clients mobile and browser access.

Who it's for

BookFit targets solo trainers and fitness businesses across Pilates, yoga, CrossFit, HIIT, strength, personal training and group fitness. It is best suited to operators who want client booking, payment collection and studio administration connected. A solo trainer can start without a subscription, while a studio needing staff access, full booking branding, or tax exports will need Studio. Businesses that need more than six total users should look elsewhere.

Pros and cons

• Pros: Unlimited clients and bookings on Free make it possible to run a substantial client roster without a subscription.
• Pros: Scheduling spans group classes and private appointments, with waitlists, capacity rules and self-booking to handle space and booking flow.
• Pros: Client records, waivers, memberships, online sales and payment handling are combined, while customers retain ownership of exportable data.
• Cons: Free charges 3.5% + €0.25 per payment, so the lack of a subscription does not mean fee-free processing.
• Cons: Studio caps the account total at six users, limiting its fit for larger teams.
• Cons: Tax tracking and transaction export require the €89 a month Studio plan, and Stripe fees still apply on paid plans.
• Cons: Custom client apps and websites are add-ons rather than included branding features.

Alternatives

For a wider comparison of tools in this category, see Personal Trainer Scheduling Software.

PushPress is worth comparing for fitness businesses that want a free plan with unlimited leads, admins, members and staff; its free plan charges 4.99% + .30 CC or 2.89% + .30 ACH, compared with BookFit's 3.5% + €0.25 all-in fee.

TeamUp may suit a small operation that can work within a free plan limited to five sub-calendars, five users, one custom field and one year of historical data.

WellnessLiving is an alternative for a business considering an annually billed $62 a month Starter plan with one staff member, classes and appointments booking, and client and staff apps.

Fitvia is another free option for businesses on iOS or web; its free plan has no paid tiers but adds a 2% platform fee at client checkout and deducts 3.9% + $0.30 processing per transaction.

inyad is an alternative with Android and web access and Morocco-specific payment and POS plans.

ClubReady is a paid alternative with Android, iOS and web access.

Momence uses custom pricing and offers a free trial.

Exercise.com Websites is a paid option with custom packages.

Verdict

BookFit is a sensible choice for solo trainers and small fitness studios that want scheduling, client records, memberships and online payments in one place, especially if unlimited clients and bookings without a subscription matter most. The main reason to look elsewhere is scale or cost: Free carries a transaction fee, Studio tops out at six users, and its tax tools and exports require the highest listed plan.