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4Minitz
What it is
4Minitz is a free, open-source meeting app for preparing agendas, recording minutes and following topics and action items across meetings. It supports meeting series, invitations, moderator and uploader roles, and recurring agenda topics. During a meeting, participants can record attendance, add information and assign actions to responsible people. Logged-in invitees can see updates to current minutes in real time. Unfinished actions and topics can continue into a later meeting, and users can search topic history and full text. The app supports email delivery of agendas, minutes and action items; finalized protocols can be produced as HTML, PDF or PDF/A when an administrator enables those formats. Re-finalized meetings receive a version number, while older finalized minutes cannot be changed through the normal workflow. 4Minitz runs in a browser or on infrastructure you host, with Docker deployment available. It uses Meteor JS, Node.js and MongoDB, and lists LDAP and Active Directory support for user import and authentication. Free plan; free.
For and against
For
- Free and open-source under the MIT License
- Tracks assigned action items and recurring topics
- Searches topic history and full text
- Logged-in invitees see minute changes in real time
- Responsive interface for desktop, tablet and smartphone
Against
- Self-hosting requires Node.js and MongoDB
- Unsynced offline changes can be lost if the tab closes
- Attachment size and file types may be restricted by an administrator
The verdict
4Minitz brings agendas, minutes, follow-up actions and searchable topic history into one meeting workflow. Its self-hosted approach offers control over infrastructure, but teams need to account for its technical requirements and offline-sync limitation.
Who it suits
It suits teams that want to organize recurring meetings, assign actions and retain searchable minutes. Organizations that need control over hosting may prefer its self-hosted deployment option.
Plans and prices
4Minitz
Free and open-source · MIT License · self-hosted
Read 5 Oct 2026 · 4minitz.com
On the record
- Action-item tracking
- Yes4minitz.com · read 22 Sep 2026
- Agenda preparation
- Users can create meeting series, invite people, assign moderators and uploaders, add agenda topics and mark recurring topics.4minitz.com · read 5 Oct 2026
- Attachment limits
- A server administrator may set a maximum file size and allow or deny file extensions for binary attachments.github.com · read 5 Oct 2026
- Browsers and devices
- The site lists current Chrome, Firefox, Safari and Edge compatibility and says the responsive interface works on desktops, tablets and smartphones.4minitz.com · read 5 Oct 2026
- Directory integration
- The site lists LDAP and Active Directory support for user import and authentication.4minitz.com · read 5 Oct 2026
- Email integration
- The site lists SMTP support for sending agendas, minutes and action items by email.4minitz.com · read 5 Oct 2026
- Minutes and actions
- Users can record attendance, add information and action items with responsible people, label items, and email minutes and action items.4minitz.com · read 5 Oct 2026
- Offline limitation
- The client can temporarily work offline and sync when the server returns, but closing the browser or tab before unsaved changes sync can lose those changes.github.com · read 5 Oct 2026
- Privacy approach
- The maker says meeting minutes can contain sensitive information and recommends hosting the open-source app on your own infrastructure to control security and safety.4minitz.com · read 5 Oct 2026
- Protocol exports
- Depending on administrator settings, finalized meeting protocols can be generated as HTML, PDF or PDF/A.github.com · read 5 Oct 2026
- Purpose
- 4Minitz is a web app for preparing meeting agendas, documenting minutes and tracking topics.4minitz.com · read 5 Oct 2026
- Real-time updates
- Invited users who are logged in can watch changes to current meeting minutes in real time.4minitz.com · read 5 Oct 2026
- Roles
- Meeting series roles include moderator, uploader, invited and informed, with different permissions to edit, upload and view content.4minitz.com · read 5 Oct 2026
- Searchable archive
- Yes4minitz.com · read 22 Sep 2026
- Technology and deployment
- The app is built with Meteor JS, depends on Node.js and MongoDB, and supports Docker deployment.4minitz.com · read 5 Oct 2026
- Topic tracking
- Open action items and non-closed topics can carry forward to the next meeting, and users can search topic history and full text.4minitz.com · read 5 Oct 2026
- Version history
- Re-finalized meetings receive a version number, and older finalized minutes cannot be changed from the normal workflow.4minitz.com · read 5 Oct 2026
