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Trackstage
What it is
Trackstage manages calls for papers, submissions, reviews, conference agendas, and speaker communications. Its form wizard sets questions, tracks, and deadlines, and organizers can revise forms after publication. Reviewers score talks while organizers accept or decline proposals and notify speakers. An agenda builder places talks in rooms and times, flagging room and speaker double-bookings. Speakers use passwordless links to manage talk details, biographies, photos, and requested tasks. Published programs can include talk and speaker pages, attendee itineraries, and calendar files. Trackstage connects with Claude, ChatGPT, and Codex, synchronizes with Airtable, and provides Google and Apple Calendar feeds. A read API exposes talks, speakers, and proposals as JSON for event websites. The MIT-licensed software can be self-hosted or used in the cloud, and users can fork and rebrand it. Self-host is free forever; Cloud is free while in beta.
For and against
For
- Builds and revises application forms
- Flags room and speaker scheduling conflicts
- Provides passwordless speaker management
- Offers calendar feeds and Airtable sync
- MIT licensed with self-hosting option
Against
- Cloud plan is free only while in beta
- Self-hosting requires running your own servers
- Support is provided through GitHub resources
The verdict
Trackstage covers the workflow from proposal intake through published programs and speaker coordination. Its free cloud and self-hosted options make it suitable for organizers choosing between hosted access and infrastructure control.
Who it suits
Trackstage suits organizers of developer conferences, meetups, summits, symposia, hackathons, user groups, workshops, and unconferences. It is useful for teams managing submissions, reviews, schedules, and speaker tasks.
Plans and prices
Cloud
Unlimited events · submissions · speakers · no credit card
Read 2 Oct 2026 · trackstage.app
Self-host
Every feature · no tiers · run on your own servers
Read 2 Oct 2026 · trackstage.app
On the record
- Agenda
- Organizers can drag talks into rooms and times, with room and speaker double-bookings flagged.trackstage.app · read 2 Oct 2026
- API
- A read API exposes talks, speakers and proposals as JSON for event websites.trackstage.app · read 2 Oct 2026
- Audience
- The site lists developer conferences, community meetups, company summits, academic symposia, hackathons, user groups, workshop series and unconferences.trackstage.app · read 2 Oct 2026
- Form builder
- A wizard lets organizers set form questions, tracks and deadlines, and change the form after it goes live.trackstage.app · read 2 Oct 2026
- Integrations
- The product connects with Claude, ChatGPT and Codex, supports Airtable sync, and provides Google and Apple Calendar feeds.trackstage.app · read 2 Oct 2026
- License
- Trackstage is MIT licensed, and the maker says users can fork and rebrand it.trackstage.app · read 2 Oct 2026
- Public program
- Published programs include pages for talks and speakers, attendee itineraries and calendar files.trackstage.app · read 2 Oct 2026
- Purpose
- Trackstage handles call-for-papers submissions, reviews, conference agendas and speaker communications.trackstage.app · read 2 Oct 2026
- Review workflow
- Reviewers can score talks, and organizers can accept or decline submissions and notify speakers.trackstage.app · read 2 Oct 2026
- Security
- The maker says the hosted app uses real accounts, team invites and password resets; self-hosters control their own servers and data.trackstage.app · read 2 Oct 2026
- Speaker portal
- Speakers use a passwordless link to manage their talks, bio, photo and checklist of requested tasks.trackstage.app · read 2 Oct 2026
- Support
- The maker links to GitHub for source code, documentation and issue reporting.trackstage.app · read 2 Oct 2026
