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EasyChair
58 Broadway, Bramhall, Stockport, SK7 3BU, UK
What it is
EasyChair is a web service for managing conferences, from abstract submission and reviewing through program creation, registration and proceedings publishing. Its review workflow includes reviewer management, paper assignment, online discussion and an author rebuttal phase. Organizers can use standard or multi-track conference models. The service also lists Smart CFP for calls for papers, Smart Slide for presentations, and preprints. Executive and VIP licenses include integrations for IEEE copyright management and ACM and Springer proceedings. The free license is limited to conferences with at most 20 submissions and does not include technical support. Professional licenses allow up to 60 submissions and require credit-card payment. Executive and VIP licenses allow unlimited submissions; helpdesk and technical support are included, while VIP also includes an assigned manager. EasyChair says its licenses include encrypted access, data backup and replication. The service runs on EasyChair’s servers and cannot be installed on a customer’s server. Listed prices are $3.90, paid once for Professional and $6.10, paid once for Executive and VIP.
For and against
For
- Supports standard and multi-track conferences
- Includes reviewer assignment and author rebuttal
- Executive and VIP include proceedings integrations
- Licenses include data backup and replication
Against
- Free license allows at most 20 submissions
- Free license excludes technical support
- Professional allows at most 60 submissions
- Cannot be installed on a customer’s server
The verdict
EasyChair covers conference workflows from submissions through proceedings, with license limits and support varying by tier. Check the submission ceiling and hosting model against your conference requirements.
Who it suits
EasyChair suits organizers running conferences that need submission, review, program and proceedings workflows. The free license is limited to 20 submissions, while Professional allows up to 60.
Plans and prices
Free
Maximum 20 submissions · No technical support
Read 29 Sep 2026 · easychair.org
Professional
Maximum 60 submissions · Credit card payment only
Read 29 Sep 2026 · easychair.org
Executive and VIP
Unlimited submissions · Executive and VIP rates shown for fixed price plans based on prepayment; other plans may cost more · VIP setup fee shown as [*VIP-FIX-SET*]
Read 29 Sep 2026 · easychair.org
On the record
- Conference formats
- EasyChair supports standard and multi-track conference models.easychair.org · read 29 Sep 2026
- Free tier limit
- The free license is for conferences with at most 20 submissions and does not include technical support.easychair.org · read 29 Sep 2026
- Hosting model
- EasyChair says it is a web service hosted on its own high-performance server and cannot be installed on a customer's server.easychair.org · read 29 Sep 2026
- Integrations
- Executive and VIP licenses include integrations with IEEE copyright management, ACM proceedings, and Springer proceedings.easychair.org · read 29 Sep 2026
- Intended users
- EasyChair says its conferences range from small workshops to events with nearly 5,000 submissions and thousands of participants.easychair.org · read 29 Sep 2026
- Other services
- EasyChair lists Smart CFP for calls for papers, Smart Slide for conference presentations, proceedings publishing, and preprints.easychair.org · read 29 Sep 2026
- Privacy
- EasyChair says account passwords are stored encrypted, it uses secure cookies, and it does not use third-party cookies on its web pages.login.easychair.org · read 29 Sep 2026
- Professional limit
- Professional licenses have a maximum of 60 submissions and can only be paid by credit card.easychair.org · read 29 Sep 2026
- Purpose
- EasyChair provides conference management, including abstract submission, reviewing, program generation, registration, and proceedings publishing.easychair.org · read 29 Sep 2026
- Reliability
- EasyChair says it runs 24/7/365, has uptime over 99.99%, and keeps live data replicas on three additional backup servers.easychair.org · read 29 Sep 2026
- Review workflow
- Its conference tools include reviewer management, paper assignment, online discussion, and an author rebuttal phase.easychair.org · read 29 Sep 2026
- Security
- EasyChair says its licenses include encrypted access, data backup, and replication.easychair.org · read 29 Sep 2026
- Support
- Helpdesk and technical support are available with Executive and VIP licenses; VIP also includes an assigned EasyChair manager.easychair.org · read 29 Sep 2026
