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Toodledo
What it is
Toodledo combines tasks, long notes, custom lists, structured outlines, and habit tracking in one productivity system. Tasks can include priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules. Its Scheduler searches tasks and recommends what to work on next, a feature listed in Plus. Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress. Toodledo is available on the web, iOS, Android, and as a Chrome extension; mobile users can access it offline. The platform supports calendar sync, email task creation, IFTTT recipes, browser plugins, and connections to over 100 third-party apps. Its developer site identifies API version 3.0 as the current supported version for new applications. Users can import and export data, including a full export at any time. A free plan includes unlimited tasks and device sync, but limits lists and outlines to 30 items each, habits to five, and history to one week. Paid plans start at $3.99/mo (annual).
For and against
For
- Tasks support reminders and repeating schedules
- Mobile offline access is available
- Supports calendar sync and over 100 third-party apps
- Users can export all their data
Against
- Free plan limits lists to 30 items
- Free plan limits habits to five
- Free plan history covers one week
The verdict
Toodledo combines detailed task organization with several other planning tools and collaboration features. The free plan has clear limits, while the Scheduler is listed in Plus and paid plans start at $3.99/mo (annual).
Who it suits
Toodledo may suit individuals who want tasks, notes, lists, outlines, and habits in one system. Its sharing and team options also address people coordinating work with collaborators.
Plans and prices
Free
Unlimited tasks · up to 10 folders · 1 collaborator · 30 items per list and outline
Read 8 Oct 2026 · toodledo.com
Standard
Unlimited folders · up to 1 collaborator · subtasks · all app integrations
Read 8 Oct 2026 · toodledo.com
Plus
10GB file storage · up to 5 collaborators · full lists, outlines, and habits · full history
Read 8 Oct 2026 · toodledo.com
Business
Pricing and plan limits not stated
Read 8 Oct 2026 · toodledo.com
On the record
- API
- The developer site identifies API version 3.0 as the latest supported version and says new applications should start there.api.toodledo.com · read 8 Oct 2026
- Calendar sync
- Yestoodledo.com · read 21 Sep 2026
- Collaboration
- Users can share tasks, lists, and outlines, reassign tasks, and track collaborators’ progress.toodledo.com · read 8 Oct 2026
- Data portability
- Toodledo says users can import and export data and export all their data at any time.toodledo.com · read 8 Oct 2026
- Free plan limits
- The Free plan includes unlimited tasks and device sync, but limits lists to 30 items, outlines to 30 items, habits to 5, and history to 1 week.toodledo.com · read 8 Oct 2026
- Integrations
- The platform page says Toodledo works with over 100 third-party apps and supports email task creation, calendar sync, IFTTT recipes, and browser plugins.toodledo.com · read 8 Oct 2026
- Intended users
- The Free plan is described as a starter version for personal use, and the site also describes team collaboration and a Business option for teams or custom needs.toodledo.com · read 8 Oct 2026
- Offline access
- mobiletoodledo.com · read 21 Sep 2026
- Privacy policy date
- The privacy policy page states that it was last updated October 25, 2018.toodledo.com · read 8 Oct 2026
- Product
- Toodledo combines tasks, long notes, custom lists, structured outlines, and habit tracking in a productivity system.toodledo.com · read 8 Oct 2026
- Recurring tasks
- Yestoodledo.com · read 21 Sep 2026
- Scheduler
- The Scheduler searches tasks and recommends the most important task to work on, and the pricing page lists it in Plus.toodledo.com · read 8 Oct 2026
- Security and payments
- Its privacy policy says it uses encryption and password protection, and that payment information is handled by Stripe and PayPal under PCI data security standards.toodledo.com · read 8 Oct 2026
- Subtasks
- Yestoodledo.com · read 21 Sep 2026
- Support
- The Free plan includes Standard Support, while Plus includes Priority Support.toodledo.com · read 8 Oct 2026
- Supported platforms
- web,ios,android,chrome_extensiontoodledo.com · read 21 Sep 2026
- Task management
- Tasks can have priorities, statuses, tags, contexts, start and due dates, reminders, and repeating schedules.toodledo.com · read 8 Oct 2026
- Task reminders
- Yestoodledo.com · read 21 Sep 2026
