Nozbe

Nozbe is a task and project management service for individuals and teams, available on Android, iOS, macOS, Windows and the web. Tasks can have deadlines, reminders and time tracking; recurring tasks, subtasks and calendar sync are also supported. Its dedicated apps work offline. Projects can be shared with teams, organizations, subcontractors and other Nozbe spaces. Premium adds unlimited projects, sections, comments, tags and templates, while Business supports unlimited admins. The free plan is free and has no time limit or credit card requirement. It covers up to three users, three active projects, three sections, three tags and one workspace, with 500 MB storage per space, a 10 MB file limit and seven days of completed-task history. Premium starts at $6 a month billed yearly; a monthly option is $7.50 a month. Nozbe was founded in 2007 and is headquartered in Gdynia, Poland.

Nozbe offers task and project tools across major desktop and mobile platforms, including offline access in its dedicated apps. The free tier is limited by user, project, storage and history caps; paid plans expand team and project capacity.

Nozbe suits individuals or teams coordinating tasks and projects across desktop, mobile and web. Its offline apps may be useful for people who need to work without a connection.

Overview

Nozbe combines task management with project sharing for individuals and teams coordinating ongoing work. It is best suited to people who need structured projects, reminders and offline access in dedicated apps. Its broad task toolkit is useful, but the free plan’s tight caps make it a limited long-term home for active work.

Key features

Tasks can have deadlines, reminders, recurring schedules, subtasks and time tracking, while calendar sync helps keep deadlines alongside other commitments. That makes Nozbe a stronger fit for managing continuing project work than a bare checklist. One notable constraint is the free plan’s three-active-task limit, which can quickly get in the way of daily use.

Projects support unlimited tasks, comments, sections, tags and templates on Premium. Teams can share projects with organizations, subcontractors and other Nozbe spaces, giving the service room to support work across different groups. Premium’s project and user groups help organize that access; Business’s unlimited-admin allowance is more relevant to organizations that need multiple administrators than to small teams.

CSV project import and email-to-task forwarding offer practical ways to bring work into Nozbe. Dedicated apps work offline, a useful advantage when connectivity is unreliable. Nozbe also supports Apple and Google sign-in, and the company describes the product as European with EU data protection.

Pricing

The Free plan costs nothing, has no time limit and requires no credit card. It allows up to three users, three active projects, three sections, three tags and one workspace, with 500 MB of storage per space, a 10 MB file limit and only seven days of completed-task history. The three-active-task limit further narrows its usefulness as a working task manager; Free is best treated as a small-scale starting point rather than a roomy team plan.

Premium starts at $6 a month, billed yearly, from $6/member/month. It covers 1–200 people and includes 20 GB of storage per user, a 200 MB file limit, unlimited projects and unlimited project sections. For individuals and teams that need more structure and storage than Free allows, it is the most direct upgrade. Premium monthly is $7.50 a month, billed monthly, from $7.5/member/month, for those who prefer monthly billing over the lower annual starting rate.

Business starts at $9 a month, billed yearly, from $9/member/month. It supports 1–200 people and adds unlimited workspaces and storage, alongside a 200 MB file limit and unlimited projects. Its clearest fit is a team that needs those higher workspace and storage allowances or unlimited admins; smaller groups may not need to pay for that headroom. Creating another free space changes it to a seven-day Premium trial. Online payment orders carry a 30-day money-back guarantee.

Platforms

Nozbe is available on Android, iOS, macOS, Windows and the web. Offline access applies to the dedicated apps, making the desktop and mobile versions the better choice when working without a connection matters.

Who it's for

Nozbe makes sense for individuals and teams that organize work into shared projects and need recurring tasks, reminders, calendar sync or offline use in dedicated apps. The free plan can serve a small group with modest needs, but its active-task, project, storage and history limits are restrictive. Teams needing more capacity should weigh Premium against Business according to their workspace, storage and administration needs.

Pros and cons

• Pros: Recurring tasks, subtasks, reminders, deadlines and time tracking support ongoing work rather than just simple lists.
• Pros: Dedicated apps work offline, and projects can be shared across teams, organizations, subcontractors and other Nozbe spaces.
• Pros: Premium removes project and section caps and provides 20 GB of storage per user.
• Cons: Free permits only three active tasks and three active projects, with just seven days of completed-task history.
• Cons: Free storage is 500 MB per space and files are limited to 10 MB, which leaves little room for larger attachments.
• Cons: Business costs more than Premium and is most compelling for its unlimited workspaces and storage or unlimited admins.

Alternatives

For a broader to-do list apps comparison, consider the specific needs that separate these options:

• Any.do is worth considering if unlimited personal tasks and lists on a free plan matter more than Nozbe’s project-oriented limits.
• TickTick is an alternative with a free tier for basic task, reminder, sync and list features, including up to nine lists and 99 tasks per list.
• Microsoft To Do suits readers looking for a free task-list app with sync across web, iOS, Android and Windows.
• Super Productivity is a free option that offers all features across its supported platforms.
• Google Tasks is a free choice for task lists, subtasks, due dates and notifications on Android, iOS and the web.
• Vikunja is another freemium project and task option, with a Personal plan at €4 a month.
• SingularityApp is a freemium alternative with a Basic plan that allows up to 10 projects and five sections per project.
• Routine is a freemium alternative with a free plan that includes three integrations and three custom databases.

Verdict

Choose Nozbe if shared project planning, recurring tasks and offline access in dedicated apps are central to your workflow. Premium is the sensible step up when Free’s task and project caps become obstacles; Business is for teams that need its expanded workspace and storage allowances or unlimited admins. Look elsewhere if you need a generous free task manager without Nozbe’s low active-task ceiling.