Stoodio

Stoodio is studio management software for photographers, videographers, and studio owners. It brings client bookings, project tracking, calendars, and payments into a single workflow. Clients can book themselves through a public portal, and the free plan includes unlimited bookings. Project status updates track work from shoots through editing and delivery, while the client and project CRM keeps client, contract, and project details together. Scheduling includes a studio calendar and automatic reminders. Finance features cover expenses, payment tracking, and professional invoices. Stoodio offers a Free plan at no cost, plus two one-time add-ons: Team Collab Unlock at 99 PHP, paid once and Gears Unlock at 99 PHP, paid once. The add-ons cover team roles and booking coordination, or equipment organization and rental availability tracking. Stoodio is a Progressive Web App installable on iOS and Android, with installation instructions for macOS Chrome and Windows Edge. Its privacy policy says data is encrypted in transit and at rest, and users can access, export, or request deletion of their uploaded data.

Stoodio combines booking, project, calendar, and finance tools for creative studios, with a free plan for solo creators. The paid one-time add-ons extend team coordination and equipment tracking.

Stoodio suits solo photographers and videographers who want to manage bookings, projects, scheduling, and finances. Its maker also identifies studio owners as intended users.

Stoodio is a studio-management workspace for photographers, videographers, and studio owners. It is particularly well suited to solo creators who want online self-booking and a single record for each client and project. The free tier is unusually broad, while collaborative roles and equipment controls require separate purchases.

Overview

Stoodio connects public booking, scheduling, project progress, client records, and financial administration. Clients can choose appointments through the public booking portal, and the free plan allows unlimited bookings, so a busy solo calendar is not constrained by a monthly reservation quota. Project status updates follow work from shoot to editing and delivery, keeping operational progress visible after the appointment is made.

The client and project CRM keeps client, contract, and project information together instead of scattering it across separate records. A studio calendar, availability controls, schedule management, and automatic reminders address the practical risk of missed or overlapping sessions. Finance and expense tracking, payment tracking, and professional invoices extend the product beyond a booking calendar into day-to-day studio administration.

Key features

Bookings and workflow

Self-booking reduces the back-and-forth normally required to arrange sessions, while unlimited free bookings make the feature credible for creators with regular work. Workflow status updates cover the handoff from capture to post-production and delivery; this is useful when several jobs are active and each needs a clear stage.

CRM, finance, and payments

Combining client, contract, and project details gives a solo operator a continuous record around every job. Expense tracking, payment tracking, and invoices provide a practical financial layer rather than leaving billing to another system. Paymongo processes payments, and Stoodio says it does not retain complete card numbers on its own servers.

Security and data control

Data is encrypted in transit and at rest on Supabase/PostgreSQL infrastructure. Users retain ownership of uploaded data and can access, export, or request deletion; Stoodio says it does not sell, rent, or trade that data for marketing. Questions and data requests go to [email protected].

Paid extensions

Team Collab Unlock adds team roles and booking coordination, addressing shared scheduling that the solo-focused core does not cover. Gears Unlock adds equipment organization, rental and availability tracking, and serial numbers, making it the relevant purchase for studios lending or rotating kit. Tokens do not expire, while subscriptions may be billed monthly or annually; the listed add-ons are one-time purchases.

Pricing

The free plan is the clear starting point for a solo creator: it retains unlimited bookings and the core CRM, calendar, workflow, and finance tools at no charge. It gives up dedicated team coordination and gear management, so a collaborative studio or rental-heavy operation should budget for the relevant add-on. No recurring price is given for the two unlocks; subscriptions, where applicable, can be monthly or annual.

Platforms

Stoodio is offered on Android, iOS, macOS, web, and Windows. It is a Progressive Web App installable on iOS and Android, with installation guidance for macOS Chrome and Windows Edge, making browser-based access the common thread across devices.

Who it's for

Photographers and videographers working alone will get the most from the free combination of online booking, unlimited reservations, project stages, client records, and payment administration. Small studio owners can use the same foundation, adding Team Collab Unlock when multiple people need roles and coordinated bookings, or Gears Unlock when equipment rental and serial-number tracking matter. It is less suitable for teams that require those controls included in the base plan.

Pros and cons

Pros

• Unlimited free bookings: frequent-session businesses avoid a reservation ceiling.
• Broad free administration: CRM, scheduling, workflow, expenses, payments, and invoices are included together.
• Client self-service: the public portal can reduce manual appointment coordination.
• Data protections: encryption, export and deletion rights, and stated non-sale of user data support responsible record keeping.
• Low-cost expansion: team and equipment functions are available as clearly scoped one-time add-ons.

Cons

• Collaboration is extra: shared roles and booking coordination are not part of the free tier.
• Gear management is extra: studios tracking rentals and serial numbers must buy another unlock.
• Payment processing depends on Paymongo: payment handling is tied to that processor.

Alternatives

Choose PhotoCRM instead if a free forever plan with 20GB storage and a stated 2% client-payment platform fee fits your workflow; it runs on Android, iOS, and web. Pixieset Studio Manager is a better match for basic invoicing and booking with unlimited invoices but caps contracts, quotes or questionnaires, and active session types on its free plan.

Sign&Shoot suits creators who want a free forever tier with two bookings per month and one service listing, plus a Pro option, while KudosCRM offers a free forever plan for up to three users and 1,000 contacts. Airstudio is the paid choice for teams needing up to 10 active users and employee-management tools. Studio Ninja, 17hats, and Check Cherry are paid alternatives with free trials; pick among them when their respective job, all-in-one, or booking-capacity plans better match your budget and operating model.

For a wider comparison, see Photography Studio Management Software.

Verdict

Stoodio is a strong recommendation for solo photographers and videographers who want unlimited online bookings plus CRM, workflow, calendar, and finance tools without a recurring free-plan charge. Its main reason to choose it is the breadth of that free core; its main reason to look elsewhere is that team coordination and equipment tracking are separate purchases rather than built into the base experience.