PhotoCRM

PhotoCRM brings photography-business bookings, client and project management, invoicing, contracts, payments, and photo galleries into one service. Clients can select a service and time, pay a deposit, and have the booking added to the photographer’s pipeline and calendar. A branded portal lets clients view, download, and comment on photos. Project tracking covers shoots, deadlines, deliverables, and status, with task management and automated reminders. The free plan includes core features and 20GB of storage. Storage upgrades start at $9/mo; a White Label add-on is $35/month or $350/yr and includes 1TB of storage, 20 team-member seats, a custom portal domain, and branding features. Client payments use Stripe Connect, with support for 135+ countries and 30+ currencies. PhotoCRM adds a 2% platform fee to Stripe processing fees. Integrations include Gmail, Google Drive, OneDrive, Google Calendar, and Stripe. The service is available on Android, iOS, and the web, with mobile apps that sync in real time and support payments and notifications on the go.

PhotoCRM combines booking, client communications, project tracking, and payments for photography businesses. The free plan has 20GB of storage, while paid storage starts at $9/mo; client payments carry additional processing and platform fees.

It suits photography studios, sole proprietorships, and partnerships looking to manage photography workflows. Its mobile apps may also suit photographers who need on-the-go payments and notifications.

PhotoCRM is a business-management platform built around photography jobs, from booking and contracts to project tracking and photo delivery. It suits independent photographers and studios that want these steps connected in one system. Its free tier is useful for getting started, but storage costs and payment fees shape the long-term value.

Overview

Clients can choose a service and available time, pay a deposit, and have the booking flow into the photographer’s calendar and work pipeline. That continuity is a practical advantage over managing reservations separately from active shoots: the same workflow can track deadlines, deliverables, and status, with tasks and automated reminders to help manage follow-up.

PhotoCRM also combines client management, invoicing, contracts and e-signatures, lead capture, and photo galleries. Its branded client portal lets customers view and download photos and provide feedback. This makes it a broader operational tool than a gallery or scheduler alone, although photographers seeking only one of those functions may not need its full scope.

Key features

Booking and project tracking

Online booking includes service and time selection, deposit payment, and calendar and pipeline updates. Connecting a confirmed booking to project tracking should help photographers keep the work visible from reservation through delivery. Task management and automated reminders add useful structure for shoots with deadlines and multiple deliverables.

Client portal and integrations

The branded portal gives clients a place to view, download, and comment on photos. Integrations include Gmail, Google Drive, OneDrive, Google Calendar, and Stripe, covering common communication, storage, scheduling, and payment tools.

Payments, mobile, and data

Payments use Stripe Connect and support 135+ countries and 30+ currencies. PhotoCRM charges a 2% platform fee in addition to Stripe processing fees, so the free plan is not cost-free when clients pay through the service. The iOS and Android apps sync in real time and support on-the-go payments and notifications; web access is also available.

PhotoCRM says it uses encryption, access controls, regular security audits, and multi-tenant data isolation, and does not sell, share, rent, or remarket customer data. Users retain ownership of uploaded content, but account data is permanently deleted within 30 days after cancellation or termination. Email support and a tutorial knowledge base are available.

Pricing

The Free plan costs $0/month forever and includes core features and 20GB of storage. That is a low-risk way for a solo photographer to organize a smaller operation, but storage is capped and client payments still carry the 2% platform fee plus Stripe processing fees. There is no free trial because the free plan is ongoing.

Storage upgrade starts at $9/mo for 100GB, with upgrades scaling up to 2TB. This is the straightforward choice when the free allowance no longer fits a growing photo library, though the starting tier is only 100GB.

The White Label add-on is $35/month or $350/yr. It includes 1TB of cloud storage, 20 team-member seats, a custom portal domain, branding, and branded email. It is aimed at teams that need a branded client-facing experience and substantial storage; the 20-seat allowance is a meaningful constraint for larger teams.

Platforms

PhotoCRM is available on web, iOS, and Android. The mobile apps’ real-time sync, payment support, and notifications make it more practical to keep up with bookings and client activity away from a desk.

Who it's for

PhotoCRM is designed for photography workflows and names photography studios, sole proprietorships, and partnerships as its audience. It is a good fit for photographers who want bookings, client administration, project milestones, and delivery in one place. Those primarily seeking low-cost payment processing or more storage without an upgrade should weigh the fees and free-plan cap carefully.

Pros and cons

• Pros: Booking feeds into the calendar and pipeline, reducing the gap between a reservation and tracked project work.
• Pros: A branded portal supports photo viewing, downloads, and client feedback, while the workflow covers contracts, invoicing, and project tasks.
• Pros: The free plan includes 20GB and core features, and paid storage starts at $9/mo.
• Cons: Client payments incur a 2% PhotoCRM fee on top of Stripe processing fees, including on the free plan.
• Cons: The 20GB free storage allowance may be limiting for a photo-heavy business, making an upgrade likely as libraries grow.
• Cons: Account data is permanently deleted within 30 days after cancellation or termination, so users should plan for retention before closing an account.

Alternatives

Pixieset Studio Manager is worth considering for a free photography workflow focused on invoicing and basic booking: its free plan includes unlimited invoices, three contracts, three quotes or questionnaires, and one active session type. Sign&Shoot may suit photographers who want a free plan with up to two bookings per month and one service listing; it charges a 3% platform fee on payments and also offers a free trial.

Stoodio is an alternative with a free plan and support for Android, iOS, macOS, web, and Windows. KudosCRM may be a better match for a small team that needs a defined free allowance of up to three users, 1,000 contacts, one pipeline, and one email inbox.

Airstudio is a paid alternative with a free trial and a $200 a month plan for up to 10 active users. Studio Ninja is another paid option with a free trial; its Starter plan is $16 a month for one brand, one user, one contact form, and five active jobs. 17hats is a paid alternative with a free trial and a $60 a month subscription. Check Cherry is a paid alternative with a free trial and web, iOS, Android, and API platforms.

For a broader directory of options, see Photography Studio Management Software.

Verdict

PhotoCRM is a strong fit for independent photographers and studios that want booking, project administration, and client photo delivery organized around each shoot. Its connected workflow and free core plan are the main reasons to choose it. Look elsewhere if transaction costs are a priority or if 20GB of free storage is not enough and the paid storage or white-label tiers do not suit your budget.