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Scanlily
What it is
Scanlily is an inventory and asset-management service that uses photos and AI to describe and categorize items, with optional QR labels for lookup. Image recognition can generate names, descriptions, categories, and metadata, including for multiple items in a single shelf or storage-box photo. Users can also record narrated video; Scanlily says it identifies items, extracts photos, and creates inventory drafts from it. Inventory search supports natural-language queries, images, and GPS location, and an AI assistant accepts questions by text or voice. A phone camera can scan a QR code to open item information in a browser for viewing or updating, without installing the app; access can be passcode-protected. Asset tools include equipment checkouts and reservations, pickups, calendars, alerts, maintenance reminders, and audit trails. The service is available on Android, iOS, and the web. Plans include a free option at no cost for one user and 500 items, with unlimited items using QR labels. Paid plans start at $9 a month, billed $90 USD/yr.
For and against
For
- AI can identify multiple items in one photo.
- QR access works in a browser without app installation.
- Includes checkouts, reservations, alerts, and audit trails.
- Backups can include images and attachments.
- Free plan includes one user and 500 items.
Against
- Free plan is limited to 500 included items.
- Pro includes two user licenses.
- Premium is listed at $75 a month.
The verdict
Scanlily combines AI-assisted cataloging with QR lookup and asset workflows, with plans ranging from a free tier to enterprise pricing. Review the included user and item allowances, and consider the available export and security details when choosing a plan.
Who it suits
Scanlily may suit teams that need to catalog equipment or other inventory using photos, QR labels, and searchable records. Listed use cases include warehouses, construction, education, property management, laboratories, manufacturing, and IT departments.
Plans and prices
Free
1 user · 500 items included · unlimited items with QR labels
Read 7 Oct 2026 · scanlily.com
Pro
2 user licenses · 500 items included · unlimited items with QR labels
Read 7 Oct 2026 · scanlily.com
Ultra
5 user licenses · 2,000 items · add more anytime · unlimited items with QR labels
Read 7 Oct 2026 · scanlily.com
Premium
Unlimited user licenses · 5,000 items · add more anytime · unlimited items with QR labels
Read 7 Oct 2026 · scanlily.com
Enterprise
10,000+ items · SSO · dedicated onboarding · custom reports and features
Read 7 Oct 2026 · scanlily.com
On the record
- AI data handling
- The privacy policy says submitted media is processed under paid API terms that prohibit AI training on the content, and Scanlily says it never uses customer content to train AI models.scanlily.com · read 7 Oct 2026
- AI recognition
- AI image recognition can generate names, descriptions, categories, and metadata, and can recognize multiple items in one shelf or storage-box photo.scanlily.com · read 7 Oct 2026
- API
- The Premium plan includes a developer API, and the features page describes REST API endpoints for integrating Scanlily with other systems.scanlily.com · read 7 Oct 2026
- Asset workflows
- The product includes equipment checkouts and reservations, pickups, booking calendars, alerts, maintenance reminders, and audit trails.scanlily.com · read 7 Oct 2026
- Audience
- The maker lists use cases including warehouses, construction, media production, moving and storage, nonprofits, education, property management, laboratories, manufacturing, and IT departments.scanlily.com · read 7 Oct 2026
- Data export
- The maker says users can download complete inventory backups as CSV, JSON, or offline-viewable HTML, including images and attachments.scanlily.com · read 7 Oct 2026
- Integrations
- The maker says equipment reservations can integrate with Google, iOS, and other calendars.scanlily.com · read 7 Oct 2026
- Purpose
- Scanlily automates inventory by using photos and AI to describe and categorize items, with optional QR labels for item or container lookup.scanlily.com · read 7 Oct 2026
- QR access
- Anyone can scan a QR code with a phone camera to view or update item information in a browser without installing the app; access can be passcode-protected.scanlily.com · read 7 Oct 2026
- Search and assistant
- Users can search inventory with natural-language queries, image recognition, or GPS location, and ask the AI assistant questions by text or voice.scanlily.com · read 7 Oct 2026
- Security
- The privacy policy says Scanlily uses TLS encryption in transit, encryption at rest, encrypted backups, and production access limited to named individuals; it stores no passwords.scanlily.com · read 7 Oct 2026
- Service providers
- The privacy policy lists DigitalOcean, Cloudflare, Google Cloud Identity Platform, Google Gemini, SerpAPI, Stripe, and Google Firebase as providers for hosting, authentication, AI, payments, or app diagnostics.scanlily.com · read 7 Oct 2026
- Support
- The maker advertises extensive help pages and videos, free onboarding, and a free demo; Ultra includes an onboarding training session and Premium includes priority support.scanlily.com · read 7 Oct 2026
- Video inventory
- Users can record video while narrating; Scanlily says its AI identifies items, extracts photos, and creates inventory drafts.scanlily.com · read 7 Oct 2026
