Reftab

Reftab is cloud-based asset management software for tracking hardware, software, equipment, and IT spend. It supports software license and contract tracking, barcode scanning, QR codes, and employee self-service. Administrators can use custom fields and statuses, reports, exports, and bulk actions. Integrations include Intune, Jamf, Jira, Microsoft, Okta, Adobe, and more; mobile apps are available for iOS and Android. The Free plan costs nothing and covers up to 50 assets, with unlimited inventory and software tracking. Accessories and licenses can be tracked without limit at no cost, and archived assets that cannot be checked out do not count against the active asset quota. Software asset management includes compliance visibility for ISO 27001 and SOC 2. Hardware Asset Management includes unlimited users and costs $125 a month. Software Asset Management costs $9 a year, billed annually, and includes application discovery, license and user tracking, usage and spend information, access reviews, and renewal visibility. Paid offerings list a 14-day free trial.

Reftab brings asset tracking, license management, and administrative tools into a cloud-based service with mobile apps. Compare the free asset limit with the paid plan scope and pricing before deciding.

Reftab suits organizations that need to track hardware, software licenses, contracts, equipment, or IT spending. Its Free plan may fit smaller inventories, while the paid offerings include tools for larger asset or software management needs.

Overview

Reftab is a cloud service for keeping track of company hardware, software, equipment, and IT spending. It is best suited to IT teams that want inventory and software-license records alongside barcode workflows and mobile access. Its free plan is a practical starting point, but the 50-asset cap and distinct paid plans make it important to match the subscription to the work you need done.

Key features

Asset records and day-to-day workflows

Reftab tracks hardware and equipment, with assignment history to show where assets have gone. Audits, maintenance, requests, and reservations are included in Hardware Asset Management, while custom fields and statuses, reports, exports, and bulk actions give administrators tools to shape and maintain records. Barcode scanning and QR codes help identify items, and employee self-service gives staff a way to engage with asset workflows rather than leaving every request to administrators.

The free plan supports up to 50 assets, a meaningful ceiling for a small inventory but a constraint for growing fleets. Accessories and licenses can be tracked without limit at no cost, and archived assets blocked from checkout do not count toward the active asset quota. That makes the cap less restrictive for retired equipment, but it does not remove the limit on active assets.

Software, licenses, and integrations

Software Asset Management covers SaaS application discovery, installed software, licenses and users, usage and spend, access reviews, and renewal visibility. Those capabilities are useful when a team needs to connect software entitlements with usage and renewal decisions. Reftab also provides compliance visibility for ISO 27001 and SOC 2, a helpful view for software asset management rather than a substitute for broader compliance work.

Integrations include Intune, Jamf, Jira, Microsoft, Okta, Adobe, and more than 30 others. That breadth can reduce the burden of keeping asset data alongside tools already used by IT, though the Complete ITAM plan is the tier that explicitly includes all integrations.

Pricing

Reftab uses a freemium model and offers a 14-day trial on paid plans. The plans serve different needs, so the low entry point should not be read as a single all-purpose subscription.

• Free: free. It includes up to 50 assets, unlimited inventory and software tracking, mobile apps, and barcode and QR-code support. It suits small inventories and evaluation, but the active-asset quota is the key limit.
• Hardware Asset Management: $125 a month, billed monthly. It includes unlimited users, asset tracking and assignment history, barcode scanning, a mobile app, audits and maintenance, and requests and reservations. The unlimited-user allowance is useful for broad staff participation; this plan is the clearer fit for physical inventory workflows.
• Software Asset Management: $9 a year, billed annually. It includes SaaS application discovery, installed software tracking, license and user tracking, software usage and spend, access reviews, and renewal visibility. Its annual billing and software-specific scope make it a fit for teams focused on software obligations rather than hardware workflows.
• Complete ITAM: custom pricing based on assets and software users. It combines hardware and software asset management and includes all integrations. This is the most comprehensive option for teams that need both sides in one service, but custom pricing makes cost planning less straightforward.

Paid subscriptions can be cancelled anytime. Customers can pay by credit card or ACH. No refund policy is stated; buyers should not assume a refund option.

Platforms

Reftab is cloud-based and supports web, Android, and iOS. Mobile apps and barcode and QR-code support make it a reasonable fit for teams that need to identify or manage assets away from a desk, while the cloud deployment keeps the service accessible across those platforms.

Who it's for

Reftab fits IT teams that need a shared record of hardware, software, equipment, licenses, contracts, and IT spend, especially when assignment history, employee requests, or barcode-based identification matter. Small teams can start with the free allowance; organizations managing both hardware and software can consider Complete ITAM. It is less compelling for buyers who need a clearly priced all-in-one plan from the outset or whose active inventory already exceeds the free cap.

Pros and cons

• Pros: Free access includes mobile apps and barcode and QR-code support, making a small inventory usable without an initial subscription.
• Pros: Accessories and licenses have no-cost, unlimited tracking, and blocked archived assets do not consume the active quota.
• Pros: Hardware Asset Management allows unlimited users, which avoids a seat ceiling for teams involving many employees.
• Cons: The free plan stops at 50 active assets, so a larger inventory needs a paid plan.
• Cons: Hardware and software management are split across plans; teams needing both must consider custom-priced Complete ITAM.
• Cons: No refund policy is stated, so buyers should weigh the trial and cancellation terms before committing.

Alternatives

For broader comparisons, see IT Asset Management Software and Asset Tracking Software.

• Ivanti Neurons for ITAM is a paid alternative with Android, iOS, web, and self-hosted platforms; contact Ivanti for a demo.
• ServiceNow IT Asset Management has no free plan and uses custom quotes with scalable packages and separate or bundled subscriptions, so it may suit buyers seeking tailored enterprise packaging.
• GLPI offers a free plan and a Public Cloud tier at €19 a month per IT agent, from one billed agent, with 5 GB disk and 20 MB maximum attachments; its self-hosted and broader platform support may appeal to teams prioritizing deployment choice.
• CMDBuild READY2USE is a free open-source project maintained by PAT srl, an option for readers who specifically want open-source software.
• Oomnitza is paid, has no free plan or trial, and offers Essentials with up to 10 integrations and an Enterprise tier for hardware and software asset management.
• Freshservice is a paid alternative with a free trial; its Starter plan is $19 a month billed annually and includes knowledge and task management, a support portal, and omnichannel support.
• EZO AssetSonar is a paid option with a free trial and an ITAM plan at $0.75 a month; volume-based discounts are available for 1,000+ assets.
• InvGate Asset Management has a Starter plan at $1,499 a year for 500 IP devices and a Pro plan starting at $2,500/year for 500–5,000 IP devices.

Verdict

Choose Reftab if your IT team wants asset records, mobile and barcode workflows, and a path from a small free inventory toward hardware or software management. Its strongest reasons to choose it are the useful no-cost allowance for accessories and licenses and unlimited users in Hardware Asset Management. Look elsewhere if you need a single transparent price for combined hardware and software management or the free plan's 50-asset ceiling is too low.