ScanFactor

ScanFactor is paperless software for managing in-person career fairs, with tools for attendees, recruiters and event hosts. Attendees create QR profiles that can share a resume, LinkedIn profile and portfolio website. They can open their codes in a phone browser without downloading an app and view event companies. Recruiters can review scanned candidate information in a dashboard, favorite candidates, add notes, filter candidates and view their connections. They can export interaction data as CSV files for an applicant tracking system or colleagues. Hosts can manage attendee preparation and check-in, encourage recruiter engagement and get real-time event insights, alongside event analytics, visualizations and raw activity and interaction data. ScanFactor is available on Android, iOS and the web. Attendee and Recruiters plans are each free. Hosts pay priced on request, billed per company in attendance, regardless of recruiter usage. A $100 cancellation fee applies after the host account and event are created if the fair is cancelled or ScanFactor is not implemented.

ScanFactor brings attendee QR profiles, recruiter review tools and host event management into one career fair service. Hosts should account for the per-company billing basis and the stated cancellation fee.

It suits career fair attendees who want to share a profile by QR code, recruiters organizing candidate information, and schools or other event hosts managing fairs.

ScanFactor is paperless software for in-person career fairs, with tools for attendees, recruiters and event hosts. It is best suited to schools and universities that need event operations alongside candidate review. The free attendee and recruiter access is appealing, but hosts pay by participating company and face a stated cancellation fee.

Overview

The service connects attendee profiles, recruiter workflows and fair management in one place. Attendees share profile information through QR codes, recruiters organize candidates and export interaction data, and hosts manage event activity. Its focus is specifically in-person career fairs, so it is a better fit for that setting than for broader recruiting or event needs.

Key features

QR profiles and recruiter tools

Attendees can share a resume, LinkedIn profile and portfolio website through a QR code, which they access in a browser without downloading a phone app. That removes an app-install step for students. Recruiters can favorite candidates, add notes, filter profiles and view connections in a digital dashboard, making it easier to organize people encountered at the fair. CSV export lets recruiters take interaction data into any applicant tracking system or share it with colleagues.

Host management and analytics

Hosts can prepare attendees, manage check-in, engage recruiters and monitor event activity in real time. Analytics include visualizations and raw interaction data. The Hosts plan includes unlimited event scans and student signups, which avoids scan and signup caps, while advanced analytics and customizable attendee profiles offer more control over event review and presentation.

Privacy and support

ScanFactor offers customer support and lists [email protected] as a contact address. Its privacy policy describes commercially acceptable safeguards but does not guarantee absolute data security. It also describes GDPR rights for EEA residents and CCPA/CPRA rights for California residents. Career fair organizers handling student resumes should weigh that stated security limitation when choosing a service.

Pricing

ScanFactor uses a freemium model. The Attendee plan is free and includes an instant QR code, no required mobile app and the ability to view event companies. Recruiters can use the Recruiters plan at no cost, with a digital dashboard and candidate information from scans. Those free plans make the service accessible to participants, but event hosts carry the paid cost.

The Hosts plan is priced on request, billed per company in attendance, whether or not that company uses ScanFactor. It includes unlimited event scans, unlimited student signups, advanced analytics, customizable attendee profiles and sales support. This pricing basis may suit a host budgeting by employer participation, but the bill rises with each company rather than recruiter seats, so fairs with many companies should account for that before committing.

The terms impose a $100 cancellation fee after the host account and event are created if ScanFactor is not implemented at the fair or the fair is cancelled. That condition is material for organizers whose plans may change late in the process.

Platforms

ScanFactor is available on Android, iOS and the web. Attendees can use a browser to access QR codes, and no phone app download is needed for that use.

Who it's for

ScanFactor is aimed at career fair attendees, recruiters and hosts, including schools and universities. It makes the most sense for in-person fairs where hosts want attendee preparation, check-in and activity insights alongside recruiter candidate review. Recruiters who mainly need a way to collect and export interactions can use the free recruiter tools, while hosts should consider the per-company charge and cancellation terms against their event plans.

Pros and cons

• Pro: Attendees and recruiters have free plans, lowering the participation barrier for students and employers.
• Pro: QR profiles and browser access let attendees share resumes and links without requiring a phone app download.
• Pro: Recruiter notes, favorites, filters and CSV export support candidate organization and follow-up beyond the event.
• Pro: Hosts get unlimited scans and signups with analytics and event-management tools in the paid plan.
• Con: Host pricing is per attending company, even when a company does not use ScanFactor, so the number of employers—not recruiter seats—drives the cost.
• Con: The $100 cancellation fee can apply after account and event creation if the fair is cancelled or the service is not implemented.
• Con: The privacy policy does not guarantee absolute data security, a consideration for events handling resumes and other profile information.

Alternatives

For a broader comparison, see Recruiting Events Software.

event67 is worth considering when a host wants a free plan for one live event capped at 50 activated attendees, or a one-time Event Pass. Handshake is a better fit for talent matching and company presence beyond the fair: its free Basic plan includes 10 messages a month and 100 matches per job, while Pro is $450 a month. iCIMS is another recruiting option, with Android, iOS, web and API platforms.

EasyVirtualFair is the alternative to consider for virtual fairs; its single-event license starts at $1,500, paid once, with final pricing dependent on event scope. Eventus may suit organizers looking at per-user pricing: its Value plan is priced on request and free for the first 10 users, with a Custom plan also offered. GradLeaders is another recruiting platform option.

Talview is worth considering when a tailored, unit-based solution is preferable; its minimum commitment is typically approximately 150 to 200 candidates. Guidebook is a paid event-app alternative with single-event and multiple-event plans.

Verdict

ScanFactor is a strong fit for schools and universities running in-person career fairs that want QR-based candidate sharing, recruiter review tools and host analytics in one service. Free attendee and recruiter plans help participation, and the host plan removes scan and signup caps. Look elsewhere if per-company billing strains the event budget, plans are uncertain enough to risk the cancellation fee, or absolute data security is a requirement.