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Pool Office Manager
4179 Lyman Dr, Columbus, OH 43026, United States
What it is
Pool Office Manager is software for seasonal pool service and repair companies, bringing scheduling, field work, billing, inventory and customer records into one system. It handles recurring and one-off jobs, weather delays, technician status and route optimization. Its iOS and Android app syncs job details with the office, offers live GPS tracking and includes a chemistry calculator that works from entered readings. Inventory tracking covers chemicals and parts at warehouses or in vehicles, with barcode scanning. For billing, the platform creates one-off, recurring and bulk invoices, supports custom chemical charges, and offers two-way QuickBooks synchronization. CRM tools cover text and email quotes, digital signatures, contract storage and conversion from quote to job to invoice. Teams can also use customizable service reports, job-cost and service-time analysis, and an API for data exchange. The first-user plan is $125/mo, month-to-month, with a 30-day trial. Terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the app.
For and against
For
- Handles recurring and one-off jobs with route optimization
- Tracks parts and chemicals with barcode scanning
- Creates recurring and bulk invoices
- Mobile app syncs job details with the office
- Includes customizable reports and an API
Against
- First user costs $125/mo
- No free plan
- Texting costs $10.00 monthly plus $0.02 per message or picture
The verdict
Pool Office Manager combines scheduling, mobile field tools, inventory, invoicing and customer records for pool service operations. The first-user plan starts at $125/mo, and terms list additional texting fees.
Who it suits
It suits pool service and repair companies managing recurring routes, field technicians, inventory and customer billing. Mobile job syncing and the chemistry calculator may help teams working away from the office.
Plans and prices
Additional user
per additional user · seasonal users can be deactivated
Read 1 Oct 2026 · poolofficemanager.com
QuickBooks Online integration
optional integration add-on
Read 1 Oct 2026 · poolofficemanager.com
First user
first user · month-to-month · unlimited customers, jobs and pictures
Read 1 Oct 2026 · poolofficemanager.com
On the record
- Availability
- The terms state that hosted services are intended to be available at least 99.0% of the time per calendar month, subject to listed exceptions.poolofficemanager.com · read 1 Oct 2026
- Chemical calculator
- The mobile tools include an integrated chemistry calculator that calculates dosing from entered readings.poolofficemanager.com · read 1 Oct 2026
- CRM
- CRM capabilities include text and email quotes, instant digital signatures, automatic contract storage and quote-to-job-to-invoice conversion.poolofficemanager.com · read 1 Oct 2026
- GPS
- The product provides live GPS tracking, historical location records and map-based appointment views.poolofficemanager.com · read 1 Oct 2026
- Integrations
- The site lists QuickBooks Online, QuickBooks Desktop and Stripe integrations.poolofficemanager.com · read 1 Oct 2026
- Inventory
- Inventory features track chemicals and parts by warehouse or vehicle and include integrated barcode scanning.poolofficemanager.com · read 1 Oct 2026
- Invoicing
- POM creates one-off, recurring and bulk invoices and supports QuickBooks two-way synchronization and custom chemical billing.poolofficemanager.com · read 1 Oct 2026
- Messaging fees
- The terms list a $10.00 monthly texting fee plus $0.02 per SMS message or picture sent through the application.poolofficemanager.com · read 1 Oct 2026
- Mobile app
- POM provides a mobile app for iOS and Android, accessible by phone and tablet, with job details synchronized to the office.poolofficemanager.com · read 1 Oct 2026
- Purpose
- Pool Office Manager is software for seasonal pool service and repair companies that combines scheduling, chemicals, inventory, quotes, contracts, invoicing and reporting.poolofficemanager.com · read 1 Oct 2026
- Reporting and API
- POM offers customizable service reports, job-cost and service-time analysis, plus an API for data exchange with third-party accounting and business systems.poolofficemanager.com · read 1 Oct 2026
- Scheduling
- The platform supports recurring and one-off jobs, weather and delay handling, real-time technician status and job progress, and route optimization.poolofficemanager.com · read 1 Oct 2026
- Security
- The pricing page states that the service uses cloud-based infrastructure, encrypted data and automatic backups.poolofficemanager.com · read 1 Oct 2026
- Support
- Support is offered through a support center, [email protected] and phone number 614-710-0074 ext 3.poolofficemanager.com · read 1 Oct 2026
