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Pool Brain
Phoenix, AZ, United States
What it is
Pool Brain is pool service management software for pool companies, including larger businesses and companies that want to grow. Users can create quotes on the web or in the app, and approved quotes automatically become jobs. The platform supports recurring service plans, work orders, and automatic or manual invoices and payments, with flat-rate or per-visit billing and advance or arrears billing. Teams can optimize routes, rearrange stops, and follow route progress in real time. Custom guided workflows require technicians to complete tasks in a specified order and at set times. The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs; the Orenda Calculator supports automatic dosing and LSI calculations. The technician app works without a cell signal and syncs job data when connectivity returns. Pool Brain also supports two-way QuickBooks Online synchronization, though invoice edits in QuickBooks do not sync back when invoices contain bundle line items. It is available on Android, iOS, and the web. The company lists a 30-day free trial; its pricing page shows a technician selector from 5 to 50 but no subscription price.
For and against
For
- Approved quotes automatically become jobs
- Route progress can be viewed in real time
- Technician app works without a cell signal
- Chemical use and costs can be tracked
- Offers a 30-day free trial
Against
- Subscription price is not displayed on the pricing page
- QuickBooks edits to bundled invoices do not sync back
- Pricing page technician selector starts at 5
The verdict
Pool Brain connects quotes, routes, field workflows, chemical tracking, and billing for pool service operations. Check the pricing details and QuickBooks invoice limitation against your workflow before deciding.
Who it suits
Pool Brain suits pool service businesses coordinating recurring visits, technicians, routes, chemical readings, and billing. Its listed features also address companies that want offline field access or QuickBooks Online synchronization.
On the record
- Billing
- The platform supports automatic or manual invoices and payments, including flat-rate or per-visit billing and advance or arrears billing.poolbrain.com · read 8 Oct 2026
- Chemical dosing
- The app calculates chemical dosage recommendations from technician-entered readings and tracks chemical use and costs.poolbrain.com · read 8 Oct 2026
- Chemicals
- The app calculates chemical dosing from technician readings and tracks chemical use and costs.poolbrain.com · read 8 Oct 2026
- Customer portal
- The customer portal lets customers view past job and route-stop details on demand.poolbrain.com · read 8 Oct 2026
- Data security
- The privacy policy says information is stored on secure servers behind firewalls and that payment card details are handled by third-party processors rather than retained by Pool Brain.poolbrain.com · read 8 Oct 2026
- Guided workflows
- Custom guided workflows require technicians to complete tasks in the set order and at the set times.poolbrain.com · read 8 Oct 2026
- Integrations
- Pool Brain describes two-way QuickBooks Online synchronization for customer details, invoices, payments, refunds, products and other data.poolbrain.com · read 8 Oct 2026
- Notable limit
- The official pricing page shows a technician-count selector from 5 to 50 but does not display a subscription price in the opened page.poolbrain.com · read 8 Oct 2026
- Offline app
- The technician app can work without a cell signal and sync job data to the cloud when a signal returns.poolbrain.com · read 8 Oct 2026
- Offline use
- The technician app works without a cell signal and syncs job data to the cloud when it has a signal.poolbrain.com · read 8 Oct 2026
- Orenda integration
- The Orenda Calculator is built into the Pool Brain app and supports automatic dosing and LSI calculations.poolbrain.com · read 8 Oct 2026
- Payments
- Pool Brain says its automatic billing can charge credit cards or ACH and retry a declined charge once per day.poolbrain.com · read 8 Oct 2026
- Privacy
- The Privacy Policy says the platform may collect contact details, service information, device details and usage data.poolbrain.com · read 8 Oct 2026
- Product
- Pool Brain is pool service management software designed for pool companies, including larger businesses and companies that want to grow.poolcompanysoftware.poolbrain.com · read 8 Oct 2026
- Purpose
- Pool Brain provides software for managing pool service businesses.poolbrain.com · read 8 Oct 2026
- QuickBooks integration
- Pool Brain supports two-way automatic syncing with QuickBooks Online for customer information, invoices, payments, and other mapped fields.help.poolbrain.com · read 8 Oct 2026
- QuickBooks sync limit
- Invoice edits made in QuickBooks Online do not sync back to Pool Brain when the invoice contains bundle line items.help.poolbrain.com · read 8 Oct 2026
- Quotes and jobs
- Users can create quotes on the web or in the app, and approved quotes automatically become jobs.poolbrain.com · read 8 Oct 2026
