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Optime Exam
Belfast, Northern Ireland
What it is
Optime Exam is a cloud-based web application for building examination timetables and scheduling invigilation. Its AI-based scheduling engine creates clash-free schedules with invigilator assignments and seating plans, taking account of student needs, resource availability, invigilator workloads, and other configured requirements. Accommodations can include extra time, breaks, separate rooms, equipment, or assistance. The system gathers invigilator availability and workload preferences, supports automatic assignment of invigilators and teams, and can allocate student seats. Invigilators can monitor attendance and check identity. Reports and exports include instructions, registers, cover sheets, and schedule details. Schedules can be published to students and invigilators, with notifications when they change. The maker says schedules are accessible on mobile devices, including tablet attendance monitoring. A documented API supports connections to other applications or hardware. The maker states that data traffic is end-to-end encrypted and that the product complies with GDPR and WCAG 2.1. Pricing is on request; a free product trial is available by request.
For and against
For
- Automated timetables account for configured constraints.
- Supports individual student accommodations.
- Schedules can be published with change notifications.
- Reports include attendance registers and invigilator instructions.
- Documented API connects with applications or hardware.
Against
- Pricing is available only on request.
- Free trial requires a request.
- Cloud-based deployment only.
The verdict
Optime Exam brings timetable creation, invigilator assignment, seating, and attendance tools into one cloud application. Teams should request pricing and a trial to assess the fit for their examination process.
Who it suits
Optime Exam suits institutions planning exams and scheduling invigilation, with needs involving students, staff, and invigilators. It may suit teams coordinating accommodations, rooms, seating, and attendance.
Plans and prices
Application licence, 25,001+ students
price capped above 25,000 students
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Application licence, 15,001–25,000 students
maximum 25,000 chargeable students
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Standard user account
Optime account access
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Application licence, 500–15,000 students
minimum 500 chargeable students
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Administrator user account
Optime account access
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
SendGrid mail provider
optional when the institution does not use its own mail provider
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Additional environment
optional platform add-on
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Standard platform licence
shared app plan · shared app service · shared database · schools and small organisations
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
Premium platform licence
shared app plan · private app service · private database · colleges and medium-size organisations
Read 15 Oct 2026 · assets.applytosupply.digitalmarketplace.service.gov.uk
On the record
- Accessibility
- EventMAP states that Exam is WCAG 2.1 compliant.eventmapsolutions.com · read 15 Oct 2026
- Alternative requirements
- Individual students can receive configured extra time, breaks, separate rooms, equipment or assistance, reflected in generated timetables.eventmapsolutions.com · read 15 Oct 2026
- API
- The Optime API is described as extensive, flexible and fully documented for interfacing placement data with other applications or hardware.eventmapsolutions.com · read 15 Oct 2026
- API and integrations
- The maker describes a documented API for interfacing Optime data with other applications or hardware.eventmapsolutions.com · read 4 Oct 2026
- App listing: Apple
- Apple lists Optime as a free Productivity app from Eventmap Limited for iPhone and iPad, requiring iOS/iPadOS 13 or later; it says there are not enough ratings to display an overview.apps.apple.com · read 15 Oct 2026
- App listing: Google Play
- Google Play lists Optime by EventMAP with an Everyone content rating, 1k+ downloads, no data shared with third parties and no data collected; the page shows no numerical user rating.play.google.com · read 15 Oct 2026
- Attendance
- The system supports visual attendance and identity marking for later reporting, analysis and audit.eventmapsolutions.com · read 15 Oct 2026
- Automated scheduling
- Its AI-based scheduling engine produces clash-free, student-centric exam schedules with invigilator assignments and seating plans.eventmapsolutions.com · read 4 Oct 2026
- Automation
- Its AI-based engine is described as generating clash-free student schedules with invigilator assignments and seating allocations within seconds.eventmapsolutions.com · read 15 Oct 2026
- Cloud deployment
- The product is presented as a cloud-based web application using caching and elastic scaling for high-volume usage.eventmapsolutions.com · read 15 Oct 2026
- Company headquarters
- The registered office is 14b C/O McGuire & Farry, Ballynahinch Road, Carryduff, Northern Ireland BT8 8DN.find-and-update.company-information.service.gov.uk · read 15 Oct 2026
- Company origin
- A UK Research Excellence Framework case study describes EventMAP as a Belfast spin-out backed by Queen’s University Belfast and the University of Nottingham.impact.ref.ac.uk · read 15 Oct 2026
- Company registration
- Companies House records EventMAP Limited as an active private limited company incorporated on 17 May 2002.find-and-update.company-information.service.gov.uk · read 15 Oct 2026
- Company scale evidence
- The case study reports growth from two part-time employees in 2008 to eight full-time and five part-time employees during its assessment period.impact.ref.ac.uk · read 15 Oct 2026
- Constraints
- Users can encode student needs, resource availability and invigilator workloads as scheduling constraints.eventmapsolutions.com · read 15 Oct 2026
- Data gathering
- An invigilator survey collects availability and workload preferences for use by the scheduling engine.eventmapsolutions.com · read 15 Oct 2026
- Decision support
- Live schedules can show violations and the system proposes alternatives when seating, invigilation, time or venue changes are made.eventmapsolutions.com · read 15 Oct 2026
- Documentation and support
- The support centre provides service-desk tickets, self-help articles, FAQs, getting-started material, release notes, developer guides and API documentation.eventmapsolutions.com · read 15 Oct 2026
